1. Iowa Geological Survey Iowa Geographic Information Council 2007 NSDI 50 States Cap Grant A Business Plan for the Iowa Geospatial Infrastructure (IGI) Jim Giglierano james.giglierano@dnr.iowa.gov June 12, 2008

2. Iowa Geological Survey What is the IGI? Iowa Geospatial Infrastructure (IGI) is Iowa’s contribution to the National Spatial Data Infrastructure (NSDI) IGI’s central focus is on the collection of consistent, common, integrated, standardized local, state, federal and other GIS data layers (“framework” data layers in NSDI terminology) that are freely available to the public through the Internet IGI will follow NSDI practices for metadata and data standards, and use Iowa’s data clearinghouse for data discovery IGI includes people, technology and agreements to make this happen

3. Iowa Geological Survey Lots of GIS pieces out there State Agency #1 State Agency #2 State Agency #3 State Agency #4 County #1 County #2 County #3 Utility University #1 University #2 City #1 City #2 Federal Agency #1 Federal Agency #2

4. Iowa Geological Survey Existing Relationships State Agency #1 State Agency #2 State Agency #3 State Agency #4 County #1 County #2 County #3 Utility University #1 University #2 City #1 City #2 Federal Agency #1 Federal Agency #2 County #4

5. Iowa Geological Survey IGI: Delivering consistent framework data from centralized locations on the web State Agency #1 State Agency #2 State Agency #3 State Agency #4 County #1 County #2 County #3 Utility University #1 University #2 City #1 City #2 Federal Agency #1 Federal Agency #2 County #4 Statewide GIS Infrastructure Master agreement to participate Content standards/best practices and metadata Different ways to provide content Includes crossed linked GIS service bureaus

6. Iowa Geological Survey County and State GIS Service Bureaus Provide assistance to data stewards to get data into the IGI Provide assistance to data stewards to get benefit from participating in IGI Provide information and assistance to all GIS users to gain benefits from using IGI

7. Iowa Geological Survey IGI: Facilitating development of seamless statewide applications State Agencies Counties Private Entities Universities colleges Cities and towns Federal Agencies Statewide GIS Infrastructure Web-based Application Application building blocks: for example, a geocoding service, a routing service, various web mapping services

8. Iowa Geological Survey IGI: Fostering Communities of Practice State Agency #1 County #1 Utility University #2 City #1 Federal Agency #1 Statewide GIS Infrastructure Economic Dev Applications Environmental Applications Public Health Applications Emergency Management Applications

9. Iowa Geological Survey IGI Components: Framework data layers –Best practices/standards for seamless, statewide databases –Metadata –Public access Data and web application servers Services to framework data providers and users –Coordination assistance –Contracting assistance –Web hosting and application development assistance –Training –Technical assistance Agreements between data providers, service bureaus and funding sources

10. Iowa Geological Survey IGI Framework Layers 1.Geodetic control: county GPS control monuments and NGS benchmarks 2.Ortho imagery: BW, color and CIR orthorectified aerial imagery 3.Administrative boundaries: city, county and state boundaries 4.Cadastral data: public land survey section corners, section lines and parcel boundaries 5.Transportation: road centerlines, railroads, trails, airports, waterways 6.Elevation: digital elevation models and contours 7.Hydrography: rivers and streams, water bodies, watershed boundaries 8.Address points 9.Structures: 2D building footprints, bridges, towers

11. Iowa Geological Survey IGI Framework Layers: Data Sources 1.Control points – counties 2.Administration boundaries - counties 3.Ortho-imagery – counties, state, federal 4.Cadastral - counties 5.Transportation – state and counties 6.Hydrography – state and federal 7.Elevation – state (and federal?) 8.Address points – state and counties 9.Structures – state and counties

12. Iowa Geological Survey Framework layers – ground control

13. Iowa Geological Survey Framework Layers – high resolution orthophotos

14. Iowa Geological Survey Framework Layers – transportation – road centerlines

15. Iowa Geological Survey Framework Layers – hydrography - streams

16. Iowa Geological Survey Framework Layers – cadastral – parcels and right of ways

17. Iowa Geological Survey Framework Layers – address points

18. Iowa Geological Survey Framework Layers – structures – building footprints

19. Iowa Geological Survey Framework layers – elevation – digital elevation models and 2’ contours

20. Iowa Geological Survey Framework Layers – what we need

21. Iowa Geological Survey Framework Layers – what we have now

22. Iowa Geological Survey Framework Layers – city boundaries From DNR’s NRGIS Library – 2000 Census boundaries – out-dated From Johnson County GIS More accurate and up-to-date

23. Iowa Geological Survey Why we need good framework layers: provides the base for accurate operational management layers City Boundaries Voting Districts Fire Districts School Districts TIF Districts

24. Iowa Geological Survey Why we need good framework layers – address points to map clients and service providers

25. Iowa Geological Survey Our Approach to IGI Business Plan: Study Return on Investment (ROI) IGIC used its CAP grant to hire the Geospatial Information and Technology Association (GITA) to help us study costs and benefits of building, maintaining and using a statewide spatial data infrastructure – study completion June 2008 Grant report to FGDC due end of September 2008

26. Iowa Geological Survey ROI - Costs Capital and One-time costs: Hardware and Software Data Acquisition/Conversion Start-up Services –Planning & Design Activities –Training –Legal & Financial Review –Application Development

27. Iowa Geological Survey ROI - Costs Operating and Ongoing costs Staff Positions/Time (requires burdened labor rates, overtime rates for all relevant positions applied to the following task categories) –Data Maintenance –Technical Support –Application Use Hardware & Software Maintenance Training Support Services

28. Iowa Geological Survey ROI - Productivity Benefits Faster data updates (collect metrics for current maintenance effort) Reduced queries to office staff from public or staff (collect metrics for current effort) Reduced need to collect data (collect metrics for redundant efforts) Enhanced query capabilities due to timely statewide data Reduce time spent collecting data from/providing data to area partners (collect metrics for current effort)

29. Iowa Geological Survey ROI - Other Benefits Eliminate contracts for obtaining data (collect cost of contracts) Eliminate redundant software contracts (collect cost of contracts) Eliminate/reduce redundant communications, network costs Reduce costs of outsourced contracts due to improved data (estimate changes to consulting)

30. Iowa Geological Survey Quantitative Measures NPV Subtract Costs from Benefits ROI Divide Benefits by Cost Break Even Cumulative Benefits Equal Cumulative Costs Pay Back Time from Now to Breakeven Point

31. Iowa Geological Survey Each Measure Has a Best Use NPV – Net Present Value –Best overall measure of financial value –Higher NPV always identifies better investment ROI – Return on Investment (specific definition) –Shows whether benefits outweigh costs –Inappropriate for comparing investments (can have high ROI with low NPV, etc.) Breakeven Point and Payback Period –Shows whether benefits outweigh costs –Important political measure –Inappropriate for comparing investments

32. Iowa Geological Survey Strategic Benefits Strategic Benefits: shared data and services; improved accuracy, consistency, timeliness of data; better access to data; facilitating communication between various entities; lost opportunity costs Sometimes strategic benefits are enough to launch a project – to stay in business or fold up shop? Can We Stay in Business? Growth Morale Safety Goodwill Regulatory Compliance Clean Environment Competitive Advantage

33. Iowa Geological Survey ROI Interviews Collect costs and benefits for state and county data producers to participate in IGI Collect costs and benefits of having a GIS for counties with GIS (different than IGI ROI – helps us extrapolate to counties without GIS) Collect benefits of IGI to other users Dozens of counties interviewed State agencies and private entities too

34. Iowa Geological Survey Initial ROI Interviews: Counties WITH GIS Some minor costs to counties to provide framework data layers to IGI Some decent benefits for counties by access to IGI data layers (elevation, structures, etc.) But most counties in Iowa sell their data – issues with ownership, control, fairness to taxpayers, etc. There needs to be more of an incentive to participate and provide framework data

35. Iowa Geological Survey Additional IGI Benefits Ortho-imagery Coordination – merge state and local acquisition programs; assistance with RFPs, contracting, eventually get help from IFTN Data Hosting and Web Applications Training Technical Assistance and Framework Data Modernization

36. Iowa Geological Survey Additional IGI Benefits: A County GIS Service Bureau A county GIS service bureau collects framework GIS data layers from participating counties, processes them into statewide databases and distributes them using web applications. It assists existing and new county GIS programs with ortho-imagery acquisition, web applications, training and technical support for county GIS projects.

37. Iowa Geological Survey IGI County GIS Service Bureau Job functions: about 4 FTEs –County IGI coordinator –County ortho-imagery coordinator –GIS web application developer –GIS tech/training specialist Funded by the state – free to counties who participate in IGI

38. Iowa Geological Survey Benefits to Counties with GIS Participating in IGI Using lidar in county engineer office for road maintenance $12k-90k/yr Using lidar in county engineer office for surveying and design $10k-50k/yr Cost avoidance for web server $10k/yr Cost avoidance for aerial photography $20k/yr through participation in IFTN

39. Iowa Geological Survey Benefits to Counties with GIS Participating in IGI GIS Coordinator – reduced aerial contracting Emergency planner – automated mapping Sheriff dispatcher – locating addresses Economic Dev staff – producing information packets faster Conservation staff – faster project planning Public Health inspector – locating inspection sites From $10k to $60k in benefits per county per year – requires training for the department staff, hence the training specialist position in the service bureau

40. Iowa Geological Survey Costs to Participate in IGI GIS Coordinator – providing data County Staff – learning to use lidar elevation, other data layers Participate in Imagery for the Nation (IFTN) ~ $5000k in real costs per county per year to participate in IGI

41. Iowa Geological Survey 66 Counties WITH GIS participating in IGI Breakeven Year:2009 Payback Period (in Years):1 Net Present Value:$210,869,204 Present Value of Costs:$5,808,835 Return on Investment:181.51%(Annualized)

42. Iowa Geological Survey ICIT Data Repository and IGI Data Repository automatically collects county data in one place, provides backup, different levels of access to users via ftp IGI county GIS service bureau only works with publicly accessible framework data, transforms county framework data into statewide coverages, provides web application servers, training and other services DR and IGI are complimentary

43. Iowa Geological Survey Special Emphasis: Counties without GIS

44. Iowa Geological Survey Pete Buckingham

45. Iowa Geological Survey ROI Results: Counties WITHOUT GIS Here’s the typical approach for counties wanting to adopt GIS: –Initial outlay of $200k to $500k for GPS control, orthos, centerlines and parcel conversion project –GIS staff: coordinator and half-time tech –2 or more copies of desktop GIS software; GIS hardware, servers, plotter –Web mapping server –OR all above services provided by a vendor Many of the remaining counties can’t afford startup or maintenance costs of GIS

46. Iowa Geological Survey Counties adopting GIS: parcel maintenance and tax assessment only Breakeven Year: Does Not Break Even Payback Period (in Years): No Payback Anticipated Net Present Value:($1,106,613) Present Value of Costs:$2,423,193 Return on Investment: -2.28% Annualized

47. Iowa Geological Survey Problems “Standard” GIS approach is not cost effective for smaller counties if parcel maintenance and tax assessment are the only applications of GIS Many counties WITH GIS are not getting all the possible benefits of their GIS if all they do is parcel maintenance and tax assessment May feel compelled to sell data to recoup costs IGI (and therefore NSDI) won’t happen without major assistance to local data producers to lower their ongoing costs, and expand their overall benefits of having a GIS

48. Iowa Geological Survey IGI Benefits IGI County Coordinator helps with regional approach starting a GIS –Sets up agreement to share a GIS person among 3 counties –Assists with contracting for GIS data conversion among 3 or more counties; parcel maintenance outsourcing –Data hosting and web application by service bureau Benefits of access to IGI data (lidar contours, etc).

49. Iowa Geological Survey Breakeven Year:2019 Payback Period (in Years):11 Net Present Value:$556,954 Present Value of Costs:$1,021,680 Return on Investment:2.73% County Adopting GIS with IGI Assistance – sharing costs with 3 other counties

50. Iowa Geological Survey ROI Results – IGI Costs to State Agencies Costs for DNR hydrography development and maintenance related to IGI: $500k-1000k Costs for DOT transportation maintenance related to IGI: $25-50k Costs for DNR/DOT elevation from lidar, maintenance related to IGI: $25-50k

51. Iowa Geological Survey ROI Results – Benefits to State Agencies Contacted and interviewed DNR, DOT, DALS, PD/HLSEMD, DPH, DHS, Education, DOR, DOM, Attorney General, Sec. of State Benefits of IGI to state agencies: mainly related to use of parcels for land ownership information, and address points to map locations of people – large benefits to education, human services and health

52. Iowa Geological Survey ROI Results – Benefits to other Groups Federal agencies – NRCS, FSA, COE Regional agencies – COGs, RC+Ds Towns and cities – not interviewed Private Business – consulting engineers, utilities – some interviewed Education – community colleges, universities – not interviewed

53. Iowa Geological Survey IGI State GIS Service Bureau A state GIS service bureau collects and distributes state framework data layers through web mapping applications. –It maintains the Iowa Geospatial Data Clearinghouse server. –It assists state agencies w/ GIS projects, training and web applications related to the use of the IGI framework layers, especially address points for geocoding Both GIS service bureaus are interconnected and provide redundant backups of each other for emergencies. They work closely with each other to provide assistance to participating county and state agencies.

54. Iowa Geological Survey IGI State GIS Service Bureau* Job functions – 4 FTEs –GIS database/clearinghouse administrator –Web application developer –GIS tech/training specialist –Community of Practice coordinator Funded by the state – free to state agencies * Not equivalent to a state agency “bureau”

55. Iowa Geological Survey Communities of Practice Economic Development Education Health and Humans Services Environment Public Safety Emergency Management Gov’t Efficiency

56. Iowa Geological Survey Economic Development: Joel Akason - Marshalltown Chamber of Commerce Takes days and weeks out of the decision timeframe. He knows that GIS capabilities brought in two (soon to be three) large deals for them in the past year. These would be on the scale of $5M projects and larger. Maps got the clients to come to town and then Joel must make the sale. Joel uses the GIS to look at empty spots by existing buildings and other already developed areas. He needs the ability to look from the top down. If he is able to close a project in under 30 days vs. someone else taking 6 months, the company will build at his sites even if it doesn’t like the sites as much. Time is money. These little projects would be in the range of $1-5M and he closes approximately five a year. They would be something like retail or hotel businesses. GIS provides at least 50% of the resources for bringing in projects. He always starts with a picture. If you can get them to visit your town and the property, you are already on the short list. Adding the large and small projects gives 50% (3 x $5M + 5 x $2.5M) = $13.6M benefits in economic development projects/year.

57. Iowa Geological Survey Economic Development: LaVon Schiltz Nevada Economic Development (Story Co) Benefits from a statewide GIS: useful when negotiating to buy land. Often there are absentee owners who don’t want to sell outright because that would create a tax occurrence, so they are looking for an exchange. Often there is nothing available in the county that meets their specifications. LaVon needs to search the state for properties, equate by CSR, etc. to make comparisons. Currently she could bring in a $130M project where only one property will suit the project. Property owner has specified certain locations where they would accept a trade. She gets help from Matt for professional proposals. GIS helps show the community has its act together. Typically she uses GIS for projects requiring at least 40 acres. Lots of energy projects – wind and ethanol. Saving time: saves a day of time for each proposal. Timeliness of response is of utmost importance in her field. Last month she did four proposals. Result would be a saving of 48 days a year by using GIS. LaVon does not have an assistant. She’s a one person office. GIS contributed to bringing in a project this year assessed value $10M which translates to $400K in real estate taxes. Mill rate might be lower in Ames but this is probably representative of these type of projects. She notes that location is so important in economic development so scaling benefits according to population of counties may not capture everything in economic development.

58. Iowa Geological Survey Economic Development Application

59. Iowa Geological Survey The IGI ROI Calculation – 20 year cost scenario 20 counties w/o GIS will build county GIS programs, phased into GIS/IGI over 10 years 79 counties w/ GIS, will participate in IGI, phased in over 10 years State and federal agencies will participate Costs of participating were phased in over first 10 years, then full cost of maintaining for next 10 years

60. Iowa Geological Survey State IGI Costs Salary and benefits 4 FTEs - $260k/yr Staff Travel and Training - $25k/yr Hardware, Software and Office expenses - $100k/yr IFTN Orthos and Lidar Data - $600k/yr Total $985k/yr (paid by the state)

61. Iowa Geological Survey County IGI Costs Salary and benefits 4 FTEs - $260k/yr Framework Data Acquisition/Modernization Assistance - $250k/yr Staff Travel and Training - $25k/yr Hardware, Software and Office expenses - $100k/yr Control Monument Maintenance Program - $50k/yr Total $685k/yr (paid by the state)

62. Iowa Geological Survey Other IGI Costs Data Conversion Projects –Convert USGS National Hydrography Dataset to high-resolution, lidar-based lines: $100k/yr for 5 years –Create address point and structures framework layers; merge county boundary and parcels into statewide coverages with metadata: $300k/yr for 5 years Total $2M (paid by the state)

63. Iowa Geological Survey Costs for Counties to Participate Counties with GIS: $5k per county per year to contribute framework data and IFTN local share (based on 25% of 60k for a typical county) Counties without GIS: cost to adopt GIS with assistance from IGI: $1M over 20 years (~$50k/yr) based on the regional sharing of GIS staff person These costs paid by counties

64. Iowa Geological Survey Quantitative Measures NPV Subtract Costs from Benefits ROI Divide Benefits by Cost Break Even Cumulative Benefits Equal Cumulative Costs Pay Back Time from Now to Breakeven Point

65. Iowa Geological Survey Multi-agency IGI Study Breakeven Year:2010 Payback Period (in Years):3 Net Present Value:$211,860,906 Present Value of Costs:$59,265,718 Return on Investment:17.9% annualized

66. Iowa Geological Survey Summary! A program to build a statewide spatial data infrastructure in Iowa is possible, and financially compelling By providing funding for services to county and state GIS programs, the state can insure that everyone benefits by participating in IGI Now we’ve got financial data to help make the case with decision makers, we can now move ahead cautiously optimistic to our funding sources in the next year

67. Iowa Geological Survey Why are we doing this? California Enterprise GIS example