1. INTERNATIONAL MATERIAL DATA SYSTEM - IMDS

2. Contents IMDS Overview Registration Data Usage
Client System Requirements
IMDS Data Structure
Example Of Data Structures
Workflow Process
Input / Submission Process
Example of IMDS Breakdown
TMC Request To Suppliers By
Caution
Receive Progress Report From TMC

3. IMDS Overview What Is IMDS? In future every suppliers...
International Material Data Base
In future every suppliers...
May be responsible for the product for its entire life because of the national and international environmental legislation
Will have to provide information about the material used in the product in order to
Deconstruct the commonly used materials
Provide input for scientific analysis of the compositions
Classifying levels of danger related to the material
Necessity of detailed knowledge about the composition of the materials used – IMDS
Standardized process for every Car Manufacturers and the supplier

4. Registration

5. Data Usage SOC contain status confirmation (EU ELV Directive)
Material Marking confirmation (EU ELV Directive)
Material weight is used to calculate Recyclability / Recoverability Rate (EU ELV Directive)
Material weight is used to calculate how much of the vehicle material would be be wasted (Japan Recycling Law)
Material weight is used to evaluate how much energy would be used from the vehicle birth until vehicle scrap (Toyota Life Cycle Assessment)

6. Client System Requirements
Window PC
Internet Access
Web Browser
Internet Explorer 5.5
Netscape 7.1
<PC Specification>
CPU :
Intel Pentium II 350Mhz
Memory : 128MB

7. IMDS Data Structure Component
is a complete assembly or a component that builds up a complete part.A Component must have at least one material
Sub-Component
A component on a lower level is usually called a sub-component.When used it must have at least one material associated to it . The sub-component must be descriptive. The total weight of the material under sub-component must equal the total sub-component weight.A semi component is described by the same symbol as a component
Semi Component
A semi-component is not the same thing as a sub-component within a part.It is a semi-finished product e.g steel , coil , which will go through further process steps(cutting , stamping ) to make it a finished component. There must be at least one material attached to a semi-component.

8. IMDS Data Structure (cont)
Material
A material consist of basic substances or other materials only.The material name should always define the material and not be generic.Material name should be chosen form existing standards .Materials consist of at least one basic substance or a mixture of basic substances.The materials should add up to a 100% disclosure.
Basic Substances
A basic substance should always be attached to a material.It is not allowed to attach a basic substance to a component or semi-component.

9. Example of Data Structure
Bolt
Pipe
ECU Assy
Chrome Antimony
Oxygen
Misc
PA6
Lead
Carbon Black
Iron
steel
Joint SUB-ASSY
Chromate film blue
Bracket
Steel
Cover
Cover Sub-Assy
Sheet Metal
Zinc
Component
Material
Basic Substance
Assy
Sub-Assy

10. Workflow Process Log On Create MDS Send MDS Accept / Reject
Status Check

11. Input & Submission Process
Assy Data Entry
. Status Check
ACCEPT /
REJECT MDS
Sub-assy Data Entry
Log On
Material Entry
Recipient Data
Send Data
RECEIVE MDS
Supplier Data
SENT
. Log on
. Create Module
. Create Material
. Add Substance Data
. Internally Release
. Create Component
. Add Material Data
. Recyclate Information
. Application
. Part Marking
. Internally Released
. Create MDS
. Add Sub-Assy
. Supplier Data
. Select Recipient
. Company Data
. Send 1 2 3 4 9 10 8 5 6 7
Create MDS
Send MDS
Accept / Reject
Status Check
. WORKFLOW OF TMC

12. Example Of IMDS Breakdown

13. TMC Request to Supplier by E-Mail
Request sent to Supplier from TMC directly
Part List (as below) attached by a delivery part to only IMDS Contact Person
* Notification only to Daily Contact Person
CC sent to PIC in Toyota Group Local Company
Suppliers must input data by a
delivery part as requested

14. CAUTION
Supplier must be careful with the following things on TOYOTA Data Collection,
Supplier Code – Supplier must use their S/C written in Request or Parts List attached to it.
Different or Forgetting Minor – PEIS can’t accept Data which has mistake with Minor Code from requested P/N.
Due Date – This is not the due date to submit, to complete data including “ERROR CHECK”
Requested Data Submission – We need only Data we requested. We don’t need data not requested.
Same P/N with Different ID – While being under error checking, supplier send the same data with different IMDS ID again because they found some error by themselves. PEIS can’t accept due to the double count for payment to EDS. We also see some suppliers re-submit the same part even though it was accepted before. PEIS can’t accept this case too.
Copy and New Version Function - When trying to correct errors, please do not use “Copy and Copy” function. “Copy and New Version” is the correct way to update IMDS Data.
Material or Semi- Component Send - PEIS can’t recognize if suppliers send just “Material” or Semi-Component” Data without adding them under the component (Top-Level as Requested).

15. Receive The Progress Sheet From TMC
TMC send the Progress Sheet 10
200
100
500
1000
2000
123W-A
Not Requested
In Progress
Error Returned
Not Received
Total Not Registered
Total Number
Vehicle Type
Remarks
Error Return
Error Content
Different Minor
Received
D/L
Due Date
Requested
Status
P/N
S/C
Region code
1234
9658
09-23- P
09-20-
11-31-
Error
09-22-
Completed
Different Minor (A) B
5678
In Progress M
09-26
10-18- W
10-03
10-01
9012
10-07- S
9568
Detail of the item on the next

16. Receive The Progress Sheet from TMC (cont)
Region Code & Supplier Code are mixed to the 8 digits code, so called “Supplier Code” on this work.
Requested Date – The date requested for the first time for the Part
D/L – Downloaded Date (Normally the next day of Suppliers input)
Received Date – Error Checked Date
Different Minor – Received Date of Different Minor Code from Requested P/N
Error Contents –
P = Normal Error, M = Material Error, S = SOC Error, W = SMS Weight Error