1. Partnership Joint Technical Secretariat Seminar for Beneficiaries 13-14 August, 2013 Rezekne, Latvia

2. Working together defines ENPI CBC 2 ENPI CBC aims at unifying different actors from EU and Russia in a cross-border partnership around shared needs Different views on the same subject means also a higher potential for stronger and more strategically relevant results ENPI CBC projects are not just built on contents but also on the quality of partnerships

3. Your partnership agreement 3 A framework specifying key roles and obligations for: The BeneficiaryThe Beneficiary Overall legal and financial responsibility for project implementation Receives the financial contribution from the JMA and ensures it is managed and distributed to partners in accordance with the partnership agreements Directly accountable to the JTS/JMA for the operational and financial progress of activities and providing reports Responsible for coordination and keeping partners informed of project overall progress and contractual changes The PartnersThe Partners Timely delivery of activities Appropriate use of funds (sound financial management, respect of accounting, procurement and visibility rules) Regular information and adequate reporting to the Beneficiary

4. Beneficiary and each partner need to further agree on: – Precise conditions for money tranfer (request for payment, currency…) – Detailed list of tasks and responsabilities per partner in project implementation (based on workplan) – Monitoring of project technical and financial progress (regularity, templates…) – Reporting templates and requirements (language, which attachment…), procedures to jointly agree on reports – Internal communication procedures – Procedures for the ‘open-to-control’ period Your partnership in practice

5. Good practice in partnership Good practice: Establish clear communication procedures Establish clear responsibilities for each partner Encourage project co-ownership Set up and build the project team

6. Who else is involved in the project? Associates May not receive funding (except per diem and travel) May play a real role in the project Were described in your project proposal Subcontractors Contracted specifically for some works, supplies, services Are contracted respecting procurement procedures

7. 7 The start up of your activities (1) Plan a project kick off meeting with all partners, including at least half day with the financial managers: – Agree or confirm there on exact roles of each partner and on reporting obligations – Appoint or confirm overall coordinator, but also coordinators at partner level – Ensure that all partners have a shared understanding of the project goals, activities and expected results and revise your working plan – Ensure good understanding of applicable rules (accounting, procurement, visibility, expenditure verification…)

8. The start up of your activities (2) Set up a monitoring system Prepare a financial plan Set up a project accounting system Draw up a procurement plan

9. Programmas nākotne.. 9 Thanks for attention!