1. Rieke Elementary Community Dinner & PTA Meeting
March 19, 2014

2. WELCOME TEACHERS AND PARENTS TO THE RIEKE PTA MEETING!
Tonight’s Agenda
WELCOME TEACHERS AND PARENTS
TO THE RIEKE PTA MEETING!
6:15 to 7 pm: Eat! Recognitions. Childcare starts at 6:45.
7 pm: Meeting begins, approve minutes
7:10 pm: Budget (Benefit report, Imagine, $5k to iPads)
7:30 pm: Announce PTA officer slate for
7:35 pm: Principal Porter-Lopez talks staffing
7:45 pm: Dr. Jamie Repasky reports on science enrichment
8:10 pm: Announcements, Art Fair, Next PTA meeting

3. OFFICER JOHN ROMERO Hero in our midst
PPB School Resource Officer John Romero apprehended a bad guy and took a bullet for our kids on March 12.
Be sure to sign the giant card for him.

4. THANK YOU TEACHERS, VOLUNTEERS & DONORS!
Teachers; Science Fair; Restaurant Nights; Dough for Dollars; Valley Cinema ticket sales; Girls Night Out; Chess Club; Scrip; Raise it for Rieke Benefit; Backpack/Food Pantry; Donors! Who’d we miss? Shouts outs from the crowd.

5. Science Fair: Thank you Katie and Kim!

6. Science Fair: Thank you, Judges!
Thank you photographer Glen Bolen!!

7. Budget Update Imagine: $27,000 (remaining after items below are paid)
Rieke Foundation: Benefit nets $41,000 (!!!)
Extra $40,000 sitting in Rieke’s PPS account for staffing.
Restaurant Nights: $579
Scrip: $66,000
Expenditures planned/completed for :
Science/Jamie Repasky: $10,000
iPad/handhelds/enrichment: $5,000
Remainder: Repasky Redux, more tech instrux, other.

8. IMAGINE CAMPAIGN UPDATE
Imagine YTD July 1-Feb 28th:  $27,000 (after final payment to Repasky and $5K for 10 iPads plus accessories)
- Monthly donations of approximately $1,100.00
- Goal:  Monthly donations of $3,000 per month.
- Please consider an monthly gift to Rieke and the IMAGINE program.

9. RAISE IT FOR RIEKE/FOUNDATION REPORT

10. Crazy fun at Raise it for Rieke: Thank you donors!

11. PTA BOARD FOR 2014-15 President - Erin Barnett
OPEN: President Elect; Membership; Event Coordinator  
Treasurer – Debra Schulman; Ass’t -  Justin Norman 
Secretary – Dana Grisby 
Fundraising/Imagine  - Jim Meurer, Stephanie Weiber
Communications – Erica Myers   
Volunteer Coordinator – Jennifer Wright 
Foundation Representative – Nicole Olszewski 
Service Coordinator – Lisa Nelson 

12. SCIENCE ENRICHMENT: Thank you Jamie Repasky

13. Science Enrichment Completed 4 Professional Development sessions
Awarded Toshiba America Foundation Education Grant
Partnerships with Rice Rock Museum, Portland Parks and Recreation, Bureau of Environmental Services
Wonder Tree project
Creation of the Science Enrichment binder

14. TAF Packs for Science Exploration
Toshiba America Foundation Education Grant
Six themes with 2 packs each
Seeds and Plants
Rocks and Soil
Habitats and Insects
Weather
Water
Let’s Measure

15. Service Opportunities
Give to the Food Pantry/Backpack program!
Sunday, May 4: Rieke Art Fair 10 am to 4 pm
Tuesday, June 3: Eat at McMenamin’s Hillsdale!
June 3: Eat at McMenamin’s Hillsdale Pub!!

16. THANK YOU FOR COMING! Next PTA meeting is Tuesday April 30
6:30 pm to 8 pm
Library
Report from our PTA-supported Tech Teacher Mrs. C!!
Vote on board officers
View and approve budget

17. EXTRA SLIDES FOLLOW FOR USE AS NEEDED

18. Rieke PTA: Core values Welcoming all families
Accountability, transparency and open communication
Recognizing the power of human capital.
Our greatest asset is what we can do for our school, our children and our community when we pool our skills,
ideas and resources. 18

19. 2013-14 FINANCIAL OVERVIEW 2012-13 Actual 2013-14 Budget Income
$197,398
$194,620
Expense
$160,384
$192,430
Net Income
$37,014
$2,190
Previous year Reserves
$21,608
$58,622
PTA Balance
$58,622 *
$60,812**
* PTA bank account balance as of 6/30/13
** Projected bank account balance for 6/30/14 19

20. COMMITTEE REPORTS: FUNDRAISING
Stephanie Wieber, Fundraising and Imagine Campaign Chair  Imagine Campaign Goals 2013/2014
Exceed our giving from 2012/13 by 20% to $66,000
120 families participating
Keep communicating with families on our status and needs
Use funds to build our enrichments and staffing

21. What our money buys for our kids
Technology instruction
Professional development to help our teachers integrate the Outdoor Classroom into their lessons
Possible math enrichment
Library books
Fund to pay field trip and other fees for families in need
Grants to help our teachers buy classroom supplies
Community building activities such as Community Dinners
$35,000 last year to Rieke Foundation for teacher staffing

22. PTA: How we earn money Membership dues
Fundraising events such as Book Fair, Art Fair & Carnival
Rieke Imagine Campaign contributions
An annual benefit for the Rieke Foundation with proceeds going to supplement teacher staffing at our school. 22

23. Our contribution to staffing is high
WE MAKE A DIFFERENCE
Our contribution to staffing is high
(However, have had reserves to help in the past) 23

24. OUR VALUES GOING FORWARD
We are not asking for more money for teacher staffing
If you WANT to give to staffing for next year at whatever amount works for your family, lump sum checks to Imagine (earmarked for staffing) will be accepted through June 1.
THANK YOU to a family that donated $5,000 to Imagine just today!
Our emphasis is on...
Sustainability through Imagine campaign and fundraising events
Enrichments that engage our students and support our teachers’ abilities to focus on core instruction
Community building; helping everyone feel welcomed and involved 24

25. RIEKE PTA FINANCIAL OVERVIEW & PROPOSAL
Rieke PTA has $38,000 in its account
PTA needs about $27,000 to operate in
Leaves $11,000 in reserves (possibly more if Art Fair comes in high)
We currently have $13,000 budgeted for enrichments
Earmarked for technology instruction and drama residency (TBD)
PROPOSAL: Use $6,000 from reserves to add enrichments for the school year, leaves $5,000+ in reserves
Pluses/minuses: Expands enrichments/dwindles reserves. Need commitment to Imagine and, or an auction to keep PTA on solid footing going forward. 25

26. 2013/14 PROPOSED BUDGET – Income - $107,070

27. 2013/14 PROPOSED BUDGET – Expenses - $112,875
Fundraising includes actual expenses as well as the transfer of funds out of the PTA account into the PPS Foundation to assist with staff funding

28. 2013/14 PROPOSED BUDGET - Summary
Income = $107,070
Expenses = $112,875 (including $18k towards enrichment programs)
Bottom Line = $5,805 projected deficit
This results in the need to utilize cash from our reserves to cover the deficit
Copies of the detailed line-item budget are on the tables.

29. 2013/14 WHAT ARE OUR PRIORITIES
Outdoor Classroom professional development for teachers
Grant writer to explore funding opportunities
Advanced math opportunities
Basic reading/math skills support
Science enrichment/other than Outdoor Classroom
Grant to Principal Porter to use at her discretion
Other enrichment ideas?

30. 2013/14 PROPOSED BUDGET – Motion and Vote
Motion needed: “I approve the PTA budget presented at this May 13 meeting that includes the use of $6,000 from reserves, using our discussion of priorities tonight to guide expenditures.”
Budget vote – PTA members only, please

31. Thank you for your involvement!

32. PTA FINANCIAL HISTORY
Money raised during
risk of closure 32

33. PTA FINANCIAL HISTORY 33