1. SF Bay Area Council (SFBAC) Chapter Finances Sachin Desai Santa Clara Valley Section Section Treasurer – Ex Officio Xia “Melissa” Zhang 2014 - Current Mountain View, CA January 25 th, 2014

2. YOU KNOW HAVE: - A Key Chapter Officer Role - A Bird’s Eye View Of All Activities - Fiscal Responsibilities CONGRATULATIONS

3. Financial Strategy Budget Responsibility L-50 Report Submission RESPONSIBILITIES MGA Operations Manual, Section 9 http://www.ieee.org/documents/section_09_10_november_2012.pdf

4. YOUR CHAPTER ALLY Chapter Meeting Minutes Chapter New Officer Report Chapter L31 Reports SECRETARY

5. Ed Aoki - Chair Joseph Wei – Vice Chair Xia Zhang - TREASURER Sachin Desai – EX OFFICIO TREASURER SECTION OFFICERS We are here to help

6. As New Treasurer: - Send Introductory Emails to Your Section Officers - Ask Old Treasurer For All Paperwork* - Sign “Add Signer Card” For CBRS Credit Cards** - Sign non CBRS Bank Specific “Signatory Card” - Get Ready To File L50s By February 15 th, 2014 IMMEDIATE, SHORT TERM TASKS * Next slide has details ** If your chapter operates CBRS account

7. TRANSITION DETAILS OUTGOING TREASURER File 2013 L50s by Feb 15 th, 2014 Transfer Records To New Treasurer Checks Check Register Banking Supplies CBRS Deposit Stamp CBRS Deposit Slips CBRS Deposit Envelopes Provide 1099/W9 To Section INCOMING TREASURER File CBRS Signatory Card with HQ Request 2014 Credit Card Plan and Get Yearly Budget Approved Ensure Two Signatories for Account Local account += Thomas Lynch

8. CBRS vs. LOCAL BANKS CBRS Makes Your Life Easier Easy Signatory Change ( When Officers Change ) No Bank Balance Confirmation Required Banking Transactions Via Email Automatic Credit Card Generation Special IEEE HQ Signature Not Required Knowledgeable and Responsive Staff Section Officers Can Assist Complex Transactions

9. DEADLINES Jan 24 th Jan 31 st Feb 15 th 1099 Forms Taxable Payments to Individuals for Service Bank Account Disclosure Form Non CBRS Accounts L50 Forms Delivered to Section Treasurer

10. L50 IS A PROCESS TreasurerSecretary

11. So what is an L50 Process?

12. So what is an L50 Filing?

13. L50EZ vs. L50 STD Do Any Of These Criteria Fit Your Chapter? Then you CANNOT use L50-EZ

14. Example L50-EZ

16. Common Account Codes SECTION WEB SITE ‘Chart Of Accounts File’

17. Year End Register Assign Expenses and Revenue to Account Codes

18. Balance Register Check Bank Register Against L50 Entries. If Balanced, You Are Done

19. Remember … WhatWhyHow IEEE Technical Meeting Member Attendees Used In Rebate Calculations Maintain Accurate Sign Up Sheets At Meetings 6 Technical Meetings Per Year Used In Bonus Calculations Greater The Chapter Activity, Greater The Benefit L31 EntriesTrack “Dead or Alive” Chapter Status – Less Than 2 Technical Meetings (3 Years In Row) Ensure Secretary Makes vTool Entries Timely L31 EntriesOnly Way For Section Treasurer To Calculate Aforementioned Rebates And Bonuses Ensure Secretary Makes vTool Entries