1. Ashdown Past and Present 19 May 2013

2.  MIT Organization  Ashdown History  Past Issues  Future possibilities  Status of some funding accounts Outline

3.  http://web.mit.edu/orgchart/ http://web.mit.edu/orgchart/ MIT Corporate Org Chart

4.  Took over from Phil Clay March 2011  Deans of Student Life, Undergrad Education and Graduate Education report to Chancellor  Major decisions about Student Life and Education go through Chancellor Chancellor: Eric Grimson

5.  Took over from Steve Lerman in June 2010  Works with DSL on Graduate Student issues  Brunch  Key members of staff: Blanche Staton, Jason McKnight Dean for Graduate Education: Christine Ortiz

6.  Fall 2008; Organization includes  Residential Life  Student Activities Center  Z-Center  Copy Tech  Endicott House Dean of Student Life, Chris Colombo

7.  Housing: Dan Roderick (started Fall 2012)  House managers (Denise)  Room Assignments: Sandy Lugo  Night Watch  Dining and Residential Life Programs: Naomi Carton (started Fall 2012)  Thirsty Ear (Mike Grenier) Residential Life Henry Humphreys (started November 2010)

8.  Social and Cultural Activities  Coffee Hour  Dinners  Residential Scholars  Advice to AHEC  Work with House Manager and Staff  House Decorum ________________________________________________  Counseling Activities  Academic and Career  Mental Health  Medical  Neighbor issues  Discipline  Lobbying Activities: Advocate for Ashdown House outside of Ashdown House Housemasters: What do They Do

9.  DSL  MIT Medical  ODGE  Senior Administration  MIT Facilities Department  Graduate Administrators in various departments  Other Housemasters  Campus Police  Cambridge Licensing Committee  Committee on Discipline Who Housemasters Coordinate With

10.  Graduate House started in 1933 in what is now Senior House; Avery Ashdown first Housemaster  Moved to W1 (old Riverbank Court Hotel) in 1937  Crafts and Fabyan Rooms were moved to W1  Avery Ashdown retired as Housemaster in 1962; but involved with Graduate House until he died in 1970  Graduate House renamed Ashdown House  Thirsty Ear started in early 1960s  Hulsizers became Housemasters in 1974  Started Coffee Hour  Ingrams became Housemasters in 1985  Started Thanksgiving Dinner  Sunday brunch  Orlandos became Housemasters in 2001, leave in 2013  Ashdown House moved from W1 to NW35 in 2008  Katie and Yuriy Roman become Associate Housemasters 2011 Brief Ashdown History

11.  Issue: Administration said that because of all freshman on campus, needed more room  Solution: Split Ashdown, half grad students, half freshmen  How we found out: Tech article  Fight: lasted two months, many meetings, much acrimony  Solution: Senior Segue, with seniors in all grad dorms  Senior Segue went away from all other grad dorms when Ashdown agreed to house Phoenix (2008 - 2011) January 2002: Put 200 Freshmen in Ashdown

12.  Issue: Our strong suspicion that AAA left money to Graduate House  How we found out: I went through all MIT endowed funds and found that indeed, in his will, AAA left money to Ashdown House  When questioned, MIT treasurer said it was earmarked for snow plowing the campus  Fight: Lasted two years, involving alumni, family of AAA, past Ashdown housemasters many meetings  Result: We settled for half the money from now on  Receiving money for last 7 years  Current balance $87K (account number 2736529)  Approximately $10,000 added each year in July  NB AAA also left money to recognize leaders in dorm: we award this at Thanksgiving and AHEC Nomination Night Dinner  Administered through ODGE October 2003 – July 2005: Money from Avery Alan Ashdown Will

13.  A bequest from Prof. Vernon Ingram to Ashdown House  Endowed fund, proceeds to be used to support classical concert at Ashdown House  Total funds each year about $500  Used for dessert reception after concert in Spring  Account 3651555 Ingram Classical Music Concert Fund

14.  Issue: Administration concerned about liability issues, Thirsty unregulated  Solution: Shut Thirsty  How we found out about it: Day we came home from a student’s funeral, his death and closing Thirsty were front page in the Tech (May 11, 2004)  Fight: Lasted two months, meetings every week all summer  Solution: Current operating document for Thirsty, Campus Dining also participated May 2004 : Closing the Thirsty

15.  Issue: Administration wanted to increase undergrad enrollment by 400  Use Ashdown as undergrad dorm because of location  How we found out:  Told on Friday that this was the decision by DSL, and that we and Ashdown students would play a major role in planning new building  On next Monday in Meeting with students, we are told that the building in completely designed and we have no input  No common space (except for laundry!!??)  No inexpensive rooms  No Thirsty  Fight: Lasted three months; Involved GSC, Housing, Reps from other grad dorms; note many Ashdown residents wanted to fight any move  Very, very acrimonious  Administration frequently promised one thing then changed  Building nearly killed  Solution: We did have a major input in building design, what we have now  Moved name from W1 to NW35  Only after this big fight and commitment to build NW35 did Administration realize what a completely deteriorated condition W1 was in and that it needed at least $90M (almost as much as to build NW35) to renovate W1 January 2006: NW35

16.  In W1, AHEC was responsible for many items now covered by MIT Administration  All gym equipment  Common room equipment  WiFi  Source of funds  Guest room rentals  Hulsizer and Ingram Room Rentals  AHEC in 2006-2007  Realizing that MIT would (finally) provide equipment and support in new building  Took accumulated cash and moved it to an endowed account ($80,000)  Total amount each year about $3000  Account number 3647003 Ashdown Alumni Fund

17.  Common Space  Thirsty Ear  Issues  Noise  Unruly patrons  Sharing Ashdown kitchen: new chef??  Recognition that this is Ashdown space Challenges

18.  New Housemasters  Revitalized TE  Restart Ashdown Alumni Contacts New Opportunities