1. ELC Conference at UCSC | 2010 | www.rpgroup.org Presenters: Ken Meehan, Director of Institutional Research, Fullerton College Craig Hayward, Dean of IT, Planning, and Research, Cabrillo College Terrence Willett, Director of Analytic Applications, Cal-PASS Aligning College and MIS Data

2. ELC Conference at UCSC | 2010 | www.rpgroup.org Ken Meehan Comments on MIS data flow Discussion of key MIS data elements Importance of building a datamart

3. ELC Conference at UCSC | 2010 | www.rpgroup.org Craig Hayward (Cabrillo) MIS data issues Timing for local data warehouse SB11 (Ed status) & SB15 (Enroll status) –Unreliable high school of origin and first time/continuing status Matriculation/Orientation on the Data Mart Faculty use Cal-PASS SMART tool FTES

4. ELC Conference at UCSC | 2010 | www.rpgroup.org Orientation data – Fall 2008 OrientationEthnicity Credit Non- Credit* Directed to OrientationAfrican-American10 Directed to OrientationWhite Non-Hispanic10 Exempted from OrientationAfrican-American2490 Exempted from OrientationAmerican Indian1610 Exempted from OrientationAsian4702 Exempted from OrientationFilipino2220 Exempted from OrientationHispanic4,3708 Exempted from OrientationPacific Islander940 Exempted from OrientationUnknown1,2374 Exempted from OrientationWhite Non-Hispanic9,90676 Total Enrolled 16,7119

5. 5 CDE Data Systems High level cross-agency systems map of key collections WORKING DRAFT NOT EXHAUSTIVE CASAS TOPS Pro SACS Assessments CALPADS** CASEMIS Migrant ConApps AYP/API Early Childcare CALTIDES** CPEC CALPASS UC CSS EDD CSU ERSCCC COMIS CCTC CASE Other CDE systems/ units including CDS, Charter schools Other CDE units including Homeless, CALSAFE, Title 3, Private Schools etc. Non CDE Data Systems Prisons, Census From Franchise tax, benefits system etc. National Student Clearinghouse Data sharing through local agencies Direct data sharing* Planned/ potential * Does not imply direct data linkages. Only state system linkages shown ** CALPADS is envisioned to replace much of the CBEDS, Language Census, Student National Origin Report and select Consolidated Application data *** CALTIDES is envisioned to collect data primarily from CALPADS and Commission on Teacher Credentialing’s CCTC’s Credential Automation System Enterprise CASE system Source: Interviews with respective agencies, RAND, team analysis In development Existing CDPH Source: http://www.senatorsimitian.com/legislation/entry/sb_1298_education_information_system/

6. LA Object Repository UC CCCCOMIS K-12 CSU Private CSU Universities Cal-PASS Submission ETL 0607,01612590000001,0000179441,U,,12,ABARCA,CARLOS,09091988,M,500,,,,,,,,,,,,,,,,,,,01,15,1,,,,,,N,010,Y,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,01,10032006,N,275,0,0,4,24,0,0,0,0,0,0,,10032006,X,,,,,,,,,,,,,,,,,,,,,,,N,Y,,,8,,,,,,,,,, 0607,01612590000001,0000154281,9107510861,,11,BLACK,BRITNI,11291990,F, 600,,,,,,,,,,,,,,,,,,,00,13,1,,,,,,N,000,N,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,01,10032006,N,302,1, 8,6,35,3,15,5,28,4,33,01,10032006,N,340,5,71,12,67,18,90,0,0,7,47,2.5,,,,,,,,,,,N,N, U,72,80,,,,,,,,,, 0607,01612590000001,0000159553,U,,11,BOWIE,EARLISHA,10231988,F,999,,,,,,,,,,,,,,,,,,,00,14,1,,,,,,Y,060,Y,,Y,,,,,,,,,,,,,,,,,,,,,,,Y,,,,,,,,,,,,,,,,,,,01,10032006,N,278,3,23,4, 24,4,20,0,0,0,0,,10032006,A,,,,,,,,,,,,,,,,,,,,,,,N,N,,,40,,,,,,,,,, 0607,01612590000001,0000161233,U,,      9107510861,,11,BLACK,BRITNI,11291990,F,600,,,,,,,,,,,,,,,,,,,00,13,1,,,,,,N,000,N,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,01,10032006,N,302,1,8,6,35,3,15,5,28,4,33,01,10032006,N, 340,5,71,12,67,18,90,0,0,7,47,2.5,,,,,,,,,,,N,N,U,72,80,,,,,,,,,, 0607,01612590000001,0000159553,U,,11,BOWIE,EARLISHA,10231988,F,999,,,,,,,,,,,,,,,,,,,00,14,1,,,,,,Y,060,Y,,Y,,,,,,,,,,,,,,,,,,,,,,,Y,,,,,,,,,,,,,,,,,,,01,10032006,N,278,3,23,4, 24,4,20,0,0,0,0,,10032006,A,,,,,,,,,,,,,,,,,,,,,,,N,N,,,40,,,,,,,,,, 0607,01612590000001,0000161233,U,, CUSTOM FILES ETL Dimensional Model Cal-PASS Data Flow

7. ELC Conference at UCSC | 2010 | www.rpgroup.org Comparison of Datamart and SMART Tool * American Indian/Alaskan Native in Datamart MetricDatamart SMART Tool Absolute Difference Percent Difference Fall 2009 Credit FTES 6,574.936,574.95-0.020.0% 2009-2010 Awards 1490 00.0% Fall 2009 Headcount 20,59220,688-96-0.5% Fall 2009 Credit Enrollments African-American4,9904,991 0.0% Asian4,6754,674 10.0% Filipino2,5872,586 10.0% Hispanic12,54012,537 30.0% Multi-Ethnicity1,3920 100.0% Native American* 490 00.0% Pacific Islander863 00.0% Unknown4,7154,714 10.0% White27,24127,253 -120.0% Total59,49359,500 -70.0%

8. ELC Conference at UCSC | 2010 | www.rpgroup.org Sources of Differences in Reports Data from separate submission dates Differences in filters or parameters –Datamart does not report enrollments under the Program Retention/Success reports for courses that have an Accounting Method of “Other”. Differences in category boundaries and sort orders

9. ELC Conference at UCSC | 2010 | www.rpgroup.org Contact Information Ken Meehan, Fullerton College kmeehan@fullcoll.edu Craig Hayward, Cabrillo College craig@cabrillo.edu Terrence Willett, Cal-PASS/IEBC twillett@calpass.org