1. OAKS O NLINE (R EQUIRED FOR DTC S, STC S, AND OAKS O NLINE TA S )

2. 2 OAKS Online  Understand how to navigate the OAKS Online Test Delivery System and the processes related to online testing  Administer OAKS Online appropriately Objectives

3.  2013-14 OAKS Online Test Window: Nov. 5 – May 22  Only one opportunity available between Nov. 5 and Jan. 6  Each test opportunity is subject to a 45- day expiration period OAKS Online Schedule

4.  For students in grades 3 – 8, there are 2 OAKS test opportunities per subject  Retesting students in grades 3 – 8 who have already met requires explicit parental consent  3 test opportunities for students in High School; no restriction on retesting 4 OAKS Online Test Opportunities

5.  Review Appendix B of the Test Administration Manual, as well as the appropriate subject-specific Appendix (Appendix C – F) and your training notes  Identify students to be tested and their test settings  Make sure you have the correct SSID for each student  Identify students who need side-by-side English- Spanish or who are taking the Braille or Extended formats  Identify students who need accommodations  Provide students with opportunities to become familiar with the test format and technology 5 OAKS Online Before Testing

6. TA Interface  Administer online tests, track progress, and manage students testing in your session  Adjust test settings for individual students before they are approved to start the test  Approve and submit print requests from students Student Interface  Secure online test that must be accessed via a secure browser  General Education Student Interface  Braille Interface OAKS Online Overview of Test Delivery System

7. Students Can Test Securely on Tablets and Chromebooks  Secure applications must be downloaded and installed for tablets (supported Android tablets and iPads)  Accounts must be created in TIDE for students using Chromebooks  Note: Computer-based read aloud is not available on iPads, Android tablets, and Chromebooks. Braille is supported on Windows 7 only. Line Reader  A line reader is available for students who want to highlight individual lines as they move down the page. OAKS Online New This Year

8.  Used to create and manage test sessions and approve students  All information is visible on one screen  Tests in session  Students needing approval to start testing  Students with tests in progress  Print requests OAKS Online TA Interface at A Glance

9. Create and Manage Test Sessions  List of available tests automatically displays upon logging in and remains on screen while monitoring students  Select the tests for inclusion in the session and click [Start Session]  System generates a Session ID that students will use to log in  Test sessions automatically expire upon TA logout  Sessions cannot be resumed  Students may resume a paused test in any new test session that includes the applicable test subject and grade  Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing OAKS Online TA Interface, cont’d

10.  Approvals Preview (right) allows TAs to see students that need to be approved while monitoring test progress  The complete list of students awaiting approval will display on a pop-up screen OAKS Online TA Interface, cont’d Student Test Settings and Approvals

11. OAKS Online TA Interface, cont’d Student Test Settings and Approvals, cont’d

12. Language Configurable by test subject via TIDE (but can also be adjusted in TA Interface for that specific test opportunity)  English  Spanish  Mathematics, Science, Social Sciences, and Writing can be administered in side-by-side English-Spanish  For Grade 3, Reading can be administered in Spanish only as a native-language assessment (this is not an English-Spanish side-by-side test)  Braille  Mathematics, Reading, Science, and Social Sciences can be administered in Braille  Directs Student Interface to the Braille Interface Important: Language setting must be set before a test opportunity is approved to start. Once approved, language cannot be edited! OAKS Online Student Test Settings

13. Computer-Based Read-Aloud  Computer-based read-aloud allowable resource available in English for OAKS Math, Science, and Social Sciences; available in Spanish for OAKS Math and Science  Recommended for use with Windows 7 or Mac 10.6 or higher for optimal results (note: Spanish computer-based read-aloud requires purchase and installation of Spanish voice pack) Headsets  USB headsets encouraged  Ensure sound works with headsets on each computer prior to testing. The student login screen contains a diagnostic tool to verify that audio is working within the secure browser. The student will also be prompted with a sound-check as part of the approval process. OAKS Online Student Test Settings, cont’d

14. Print Size  Available in 4 levels of magnification  Students can manually adjust for individual items  Selected magnification for a given item will persist for print requests Print on Request  Printed reading passages are an allowable resource for all students  Printed items in all subjects and stimuli in Science and Social Sciences are a restricted resource for individual students only  Must be set in TIDE by DTSA or DSA-level users. This setting is not editable in the TA Interface.  All print requests must be approved by the TA in the TA Interface OAKS Online Student Test Settings, cont’d

15. Color Choice  The Student Interface can be set to present the test background with different options  Text and background color combinations are pre- defined for a colored overlay over test content OAKS Online Student Test Settings, cont’d

16. Student Login 1.Log in using First Name, SSID, Session ID 2.Confirm identity – “Is This You?” screen – First Name (same as in SSID upload), Enrolled Grade, DOB, School, SSID 3.Select Test – Student will see available tests by subject 4.TA Approval required to start test 5.Confirm test -- “Is this your test?” screen 1 2 5 3 OAKS Online Student Log-in 4

17. OAKS Online Student Interface at A Glance Zoom In/Out buttons to adjust text size Click to view student help This feature allows students to scroll down a page line by line Test specific tool(s) will display here (calculator, formula, periodic table) Click to view list of item pages. Pages with marked items will be indicated. Select item/item page to navigate Click to mark item for review Click to select a comment about the item Pause Test button Toggle between test pages End test button (appears after reaching last item

18. OAKS Online Student Interface with Passage Click here to expand the passage

19. OAKS Online Student Interface with Passage Expanded Click here to return passage to original size

20.  Monitor to ensure that students only have access to the allowable resources listed in appropriate content-area Appendix (Appendix C – F).  If breaking up the test into multiple sessions, allow students to finish all presented items on the screen before pausing the test.  If students pause the test for more than 20 minutes, they will no longer be able to return to previously answered or marked items when they log back in. 20 OAKS Online Test Administration

21. Do’s  Do use the TA Training Site and Practice Tests to become familiar with both the TA and Student Interfaces before testing begins  Do review the OAKS Online TA User Guide for descriptions of all features of the TA and Student Interfaces before testing begins  Do review Appendix B and the applicable subject- specific Appendix of the TAM before testing begins  Do carefully review student settings for each student before approving them to test OAKS Online Do’s and Don’ts

22. Don’ts  OAKS Online users must not share their login information and passwords, even with other authorized users.  Do not use last year’s OAKS Secure Browser. Old secure browsers should be uninstalled before installing the new secure browsers.  Do not approve students to test until you are sure the students are taking the correct test at the right time.  Do not let tests linger; they will expire after 45 calendar days. OAKS Online Do’s and Don’ts, cont’d

23.  Before the start of the testing window, the district exposes students to the online test environment using the practice test site.  The district uses the practice test to identify students who may need accommodations to fully access the online test.  The district restricts students who should not use the system from accessing the online test. OAKS Online Promising Practices

24.  Test Administration Manual  OAKS Online User Guides  OAKS Portal (includes Training Site and Practice Tests) http://www.ode.state.or.us/go/tam http://www.ode.state.or.us/search/page/?=391 http://www.oaks.k12.or.us Online Resources OAKS Online

25.  How can TAs ensure that students are familiar with the online test system prior to testing?  What steps should TAs take before approving students to test?  What resources are available to help TAs prepare? Acorns for Storage OAKS Online

26. O NLINE R EPORTING S YSTEM (R EQUIRED FOR DTC S )

27. Objectives  Understand the role and purpose of Score Reports in supporting student success and achievement.  Understand changes to the Online Reporting System and how to use the interface.

28. Overview Definition: Online Reporting System  Available through the OAKS Portal Purpose:  To allow districts and school staff and teachers to identify strengths and weaknesses and improve teaching and learning by providing: Aggregate performance data for districts, schools, teachers, and classes Scores for individual students The ability to print student reports to distribute to families The ability to view performance trends The ability to create and view reports for custom rosters Aggregate and student level performance strand data Aggregate level performance data on content standards

29. New features in ORS on November 5, 2013:  Print Individual Student Reports To PDF : The “Print” option on the student listing page and the individual student report will now produce a PDF file containing the requested reports.  Additional Filter Option in Plan and Manage Testing : A new filter option has been added to the Plan and Manage Testing section of the Test Management Center which allows users to find students based on broader criteria than previously available. New Features for 2013-2014

30. Score Reports: Subject Performance  District users can see performance data for the district and its schools; school users see data for a school and each teacher; etc.  The distribution of students across performance levels is displayed graphically to allow easier comparison between groups  Users can view the data for subgroups by choosing an option from the “Breakdown By” dropdown

31. Users can explore the data in various ways to answer questions they have of the performance reports and identify strengths and weaknesses. The icon indicates that data can be further explored. Score Reports: Navigation When users click the icon, they see a control panel that will let them select whether they want to see more or less group detail, more or less content detail, or if they want to see a trend for a particular piece of data.

32. Score Reports: Navigation, cont’d By choosing more or less group detail, users can see data for schools, individual personnel, classes, or individual students. The buttons on the control panel will update to identify the data the user is accessing. This will help users answer “who” questions. For example: Who is struggling in algebra?

33. Score Reports: Navigation, cont’d By choosing “Trend” or “Current” users can choose whether they want information on the current year performance of a student, group of students, school, or district or if they want a historical trend of that performance. This will help users answer “When” questions. For example, Has this group of students struggled in mathematics in the past?

34. Users can access these data and tools:  Longitudinal Reports  Rosters of students with scores  Ability to create custom rosters  Ability to view all aggregated data for custom rosters  Printable family-friendly student reports  Ability to print and export pages  Ability to print and export student responses to Writing Performance Assessment (for individual students or groups of students) Score Reports: Data and Tools

35.  Users can see a list of all of the students belonging to a roster, teacher, or school.  As with aggregated reports, users can filter the list by the students’ demographic characteristics using the “Breakdown By” feature. Student Listing Report

36. Score Reports provide family-friendly student reports and other data and tools. Score Reports: Student Report

37. Test Management Center Features Plan and Manage Testing  Participation report—filters can be used to see the test statuses for individual students  Results can be viewed onscreen or exported to Excel

38. Test Management Center Features Plan and Manage Testing Filters in Step 3: Get Specific 1. Find students who have or have not completed a specific test opportunity based on their proficiency. Helpful for prioritizing which students may or may not need to test again. 2. Find students whose opportunity will expire within a certain number of days. Helpful for identifying students who need to complete their opportunity soon before it expires. 3. Find students who are on their first, second, or third opportunity who have a given test status. Helpful for finding students who have paused tests or have reported results. 4. Find students’ test status based on their most recent test session. Search by TA name, session ID, or within a specific date range. Helpful for checking the status of students who tested together.

39. Plan and Manage Testing – New Search Filter  “Students who [have/have not] [completed/started] [Any/1 st /2 nd /3 rd ] opportunity  Less drop-down filter options can make it easier to find specific students. Test Management Center Updates

40. Summary Statistics  View statistics on how many students have tested at each opportunity Test Management Center Features

41. My Testing Windows (via Summary Statistics)  Set a schedule of testing windows to organize when students will test  Available to TT, TA, STC, and DTSA Users through the Summary Statistics page  Planning tool only. Does not limit actual test administration dates. Test Management Center Features, cont’d

42.  Download student results for a selected group (by School, District, Teacher, or Roster)  The system creates a data file of all students’ scores from the selected administration  This file appears in your Online Reporting “Inbox”  Data file is designed to be read in spreadsheet programs (Excel) and statistical software packages Retrieve Student Results

43.  Allows users to look up information for any student that exists in the Online Reporting System (based on your user role access)  Enter either the student’s SSID OR the first or last name of a student  The student results will show a list of students that matched your search (for name based searches) Student Search

44. Reporting OAKS High School Scores  High school students can have scores from grades 9, 10, 11, or 12.  Aggregated scores for High School students are based on grade 11 students’ highest OAKS High School score from the past four years.  Ex: If a grade 11 student demonstrated proficiency while in 9 th grade, that is reflected in the current aggregated reports  Aggregated data corresponds to that administration’s grade 11 students only  Grade 9, 10, or 12 students who take the High School tests will appear in individual student rosters. However, aggregated comparison scores incorporate only grade 11 students. OAKS High School Scores

45. Data for students moving schools midyear:  Scores travel with students transferring between Oregon schools midyear  If a student transfers to a school midyear, his or her scores are now associated with the new school in the Online Reporting System  If a student leaves a school midyear, his or her scores are no longer associated with the originating/previous school in the Online Reporting System  Scores do not travel with students who transfer or move to a non- Oregon school  If a student transfers from an Oregon public or charter school to a private or parochial school that does not conduct OAKS testing, the student’s scores remain with your school.  If the student moves to another state, his or her scores remain with your school.  Scores do not travel with students who drop out or otherwise leave Oregon public/charter schools entirely  This does not change how AYP is calculated for schools Rules for Transfer Students

46. Data for students moving schools between years:  If users wish to see their current students’ scores from previous years and previous schools, they can choose the “Scores for my current students” view on the home page of Score Reports. Rules for Transfer Students

47. Do’s  Use the enhanced help features to learn about the online reporting system and how to make best use of it  Use data from Score Reports along with other information on student ability to identify areas of need and provided targeted instruction  Create custom rosters to track the progress of particular groups of students  Students in an intervention program  Use the data after checking your assumptions Do’s and Don’ts

48. Don’ts  Online Reporting users must not share their log-in information and passwords, even with other authorized Online Reporting users – Student Score Data is Confidential Do’s and Don’ts, cont’d

49. Promising Practices  Create custom rosters to track the progress of a group of students in a particular program  Use trend reports to examine student data over time  Use participation reports to track which students have tested and which tests are nearing expiration

50.  The Online Reporting System is available through the OAKS Portal  Score Reports provide the score data from previous years and include aggregate and student level reports  Test Management Center has students’ test participation data, including reports by TA or session ID, and summary reports for schools and districts In a Nutshell

51. AIR will present two live training sessions via WebEx once the 2013-14 Reporting System goes live on November 5:  Tuesday, November 12  9:00 a.m. PT  Thursday, November 21  3:00 p.m. PT Additional Training Opportunities

52.  OAKS Online User Guides  OAKS Portal (includes Training Site and Practice Tests) http://www.ode.state.or.us/search/page/?=391 http://www.oaks.k12.or.us Online Resources OAKS Online

53. Acorns for Storage  What are the main new features of the Online Reporting System?  How can I use Score Reports and Test Management Center to manage testing for my students?

54. T EST I NFORMATION D ISTRIBUTION E NGINE (TIDE) (R EQUIRED FOR DTC S, R ECOMMENDED FOR STC S )

55. Objectives TIDE  Understand the role and purpose of TIDE in supporting student success and achievement.

56. Definition: Test Information Distribution Engine  Available through the OAKS Portal Purpose:  To provide authorized users with access to:  User Information −Add new users or modify existing accounts  Student Information −View/Edit student test settings for a student −Search for students. New this year: Advanced search using additional fields.  Student Restrictions −View/Edit or Add restrictions for a student −Upload restrictions for a batch of students  Upload Paper-Based Writing Test Orders  New this year: Chromebooks −Designate schools or students to test using Chromebooks. Overview TIDE

57. User Information User Roles and Access  OAKS users (DSA and lower) are associated with a district and/or institution(s).  Current district/school roles are: DSA, DTSA, STC, TA, TT, District Report Viewer, and School Report Viewer.  Passwords are encrypted. Add/Modify User Accounts  Add users  View/edit users  Upload users

58. TIDE Add Users  District users: select a role, district and institution from the drop-down menus. The district and institution lists will automatically update after you select a role from the drop-down menu.  Note: While this page can be used to add a new user to TIDE or to add a District/Institution to a user’s profile, no other user attributes may be modified on this page. Those changes must be done using the Upload Users feature.

59. TIDE View/Edit Users  Select a role, district, and institution from the drop-down menus. The district and institution lists will automatically update after you select a role from the drop-down menu.  Select a role, district, and institution from the drop-down menus. The district and institution lists will automatically update after you select a role from the drop-down menu.  Click the [ Edit ] button for a user whose information you want to view and update. You will be directed to the Edit User page. You can only update the user’s first name, last name, and phone number.  If you need to re-associate the user with a different district or institution, you will need to follow the process outlined in the Upload User section.

60. Upload a group of users to TIDE or modify profiles for existing users  TIDE accepts uploads of user information in CSV (ASCII) format.  CSV files can be opened/edited using spreadsheet applications such as Microsoft Excel or a notepad application TIDE Upload Users Add Users to Multiple Institutions  Enter users on separate lines in the upload file – one line for each institution  For the first institution, enter “ADD” as the action

61. TIDE Passwords  Passwords must have a minimum of eight characters including one uppercase letter, one lowercase letter, and one number.  Passwords will be encrypted. If users request their password they will be emailed a link rather than the actual password. Links will expire in 24 hours.  All passwords will be reset on October 1. All users will need to request their password the first time they log in after October 1. Users will be prompted to change their password after logging in for the first time.  Users will be prompted to select and answer a security question the first time they log in after October 1.

62.  When logging in for the first time this year, state- and district-level users will need to enter their email address in the username box and then click “Request Password.”  Users will receive an email with a link that is good for 24 hours. Clicking on the link will allow them to log in. They will be prompted to change their password after logging in. TIDE Requesting a Password  School-level users will be sent an email with a link when they are added to the system. If the link expires before they log in, they can follow this procedure to request a password.

63. TIDE Student Information  Student Information and Student Settings are combined in a single tab.  Search for a group of students (e.g., by grade or school) or for an individual student (e.g., by first name, last name, or SSID)  Advanced Search (new this year). Search by additional fields stored in TIDE (student settings, etc.)  Once the search is complete a student table is generated

64. TIDE View/Edit Students  All users can view student settings.  Users can only update test settings if their role in TIDE permits. Note: Only DSAs and DTSAs can update Restricted Resources

65. TIDE Student Settings  Color Choice  Language  Print Size  Computer-Based Read Aloud  Suppress Score  Item Types Exclusion  Print on Request  Modification Codes  Accommodations and Accommodation Codes  ELPA Exclusions

66. TIDE Upload Student Settings Can Batch Upload:  Color Choice  Language  Print Size  Accommodations  Computer-based read aloud  Suppress Score Cannot Batch Upload:  Item Type Exclusion  Print on Request  ELPA Exclusions

67. TIDE Chromebook Accounts  New this year: accounts must be created in TIDE for students who will test using Chromebooks.  Entire schools or individual students can be designated for Chromebook accounts.  After a Chromebook account is requested in TIDE, there will be a wait of 2 to 5 days (depending upon the number of requests being processed) before the account is created and the student can test using a Chromebook.  Districts and schools are encouraged to request Chromebook accounts for all students who may need one as soon as possible after TIDE opens.

68. TIDE Student Restrictions  View and edit test restrictions for students within a district and/or institution.  Test restrictions prevent students from testing in a specified subject.  Note: if a student transfers schools or district, his or her test restriction settings will not be reset.

69. TIDE View/Edit Restrictions  Select the district and/or institution from the list(s) and click [ Search ]. To narrow the search, select an enrolled grade, or enter a student's SSID, first, or last name.  Each row displays information for students, including test settings and accommodations. Each row also contains an [ Edit ] button.

70. TIDE View/Edit Restrictions  TIDE accepts uploads of student restrictions in CSV (ASCII) format.  CSV files can be opened/edited using spreadsheet applications such as Microsoft Excel or a notepad application.

71.  Orders may be placed by uploading a pre-code file for multiple students or by editing individual student settings.  Pre-code files must include the following fields:  SSID (required)  DOB (required)  Teacher Name (optional)  Class Period (optional)  District-level users can export order information to Excel.  For students that are testing in Braille, the District must be sure to order both a paper Writing booklet via TIDE and a Braille form from ODE. TIDE TIDE: Paper Writing (DTSAs and DSAs only)

72. Do’s and Don’ts TIDE Do’s  Use the LEP flag for those students who will take the ELPA.  Use student test settings to assign system features and restricted resources to students by test subject (e.g., language, zoom, print-on-request).  Use student restrictions function to manage student access to specific assessments in OAKS Online.  Use the order function to place orders for the winter and spring Writing Performance Assessments.

73. Do’s and Don’ts, cont’d TIDE Don’ts  TIDE users must not share their TIDE log-in information and passwords, even with other authorized TIDE users.  DTSAs or DSAs must not set the item print- on-request restricted resource for students without a documented need (e.g., IEP, 504 Plan, or other district documentation)

74. Promising Practices TIDE  The district uses the Student Restriction function to restrict students who are designated to take OAKS Extended from accessing the Online test.  The district applies student test settings for students by test subject to ensure that students have appropriate access to OAKS Online. For students with IEPs or 504 Plans, the district consults the student’s plan before applying test settings to ensure compliance with the student’s plan.

75. In a Nutshell TIDE  TIDE is available through the OAKS Portal  Use TIDE to manage user accounts, student test settings, and order Writing tests

76.  OAKS Online User Guides  OAKS Portal (includes Training Site and Practice Tests) http://www.ode.state.or.us/search/page/?=391 http://www.oaks.k12.or.us Online Resources OAKS Online

77. Acorns for Storage TIDE  What are the functions available through TIDE?  How can district users use TIDE to manage appropriate student access to OAKS Online?