2. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Gaetano Lo Cicero Incoming District Governor Gaetano Lo Cicero Incoming District Governor rotarian year 2012-2013 Rotary International District 2110 Sicily and Malta IDG Gaetano Lo Cicero

3. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice IDG Gaetano Lo Cicero Città del Mare Hotel Village - Terrasini (PA) March 17, 2012 Città del Mare Hotel Village - Terrasini (PA) March 17, 2012 rotarian year 2012-2013 Rotary International District 2110 Sicily and Malta

4. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice 1 st training session PRESIDENT Role and Responsibilities

5. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Provide some suggestions to continue to familiarize with the “task" of President. Remembering: what the roles and responsibilities of a President of a Rotary Club are. Provide some suggestions to continue to familiarize with the “task" of President. Remembering: what the roles and responsibilities of a President of a Rotary Club are. Objectives of the session

6. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice What does it mean to be Club President? Be the leader Perform this task efficiently and effectively by taking responsibility to ensure correct functioning. Be the leader Perform this task efficiently and effectively by taking responsibility to ensure correct functioning.

7. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice The duties of the President  Implementing and continually evaluating your club’s goals.  Communicating important information to club members.  Working with your club and district leaders.  Developing, approving and monitoring the club budget.  Working with district leadership to achieve club and district goals.  Preparing for and encouraging parti- cipation in club and district meetings.  Using information and resources from the district and RI Secreteriat  Presiding at all meetings of the Club and directing the Club’s Board.  Implementing and continually evaluating your club’s goals.  Communicating important information to club members.  Working with your club and district leaders.  Developing, approving and monitoring the club budget.  Working with district leadership to achieve club and district goals.  Preparing for and encouraging parti- cipation in club and district meetings.  Using information and resources from the district and RI Secreteriat  Presiding at all meetings of the Club and directing the Club’s Board.

8. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice The basic characteristic of an efficient President Knowing how to motivate and transmiting enthusiasm. Retaining and developing the membership. Promoting, through Club action, the image and the work of Rotary. Supporting R.F. Being a landmark and a guide. Knowing how to motivate and transmiting enthusiasm. Retaining and developing the membership. Promoting, through Club action, the image and the work of Rotary. Supporting R.F. Being a landmark and a guide.

9. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Which other qualities for a good President? Being able to work with a variety of people. Have management and directives skills. Be credible. Absolute personal integrity. Being able to work with a variety of people. Have management and directives skills. Be credible. Absolute personal integrity.

10. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Basic elements for success

11. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice The main qualities of a successful President  Organize leadership team based on qualifications of candidates and not on personal preference.  Promote team spirit and cooperation among club members.  Share responsibility and awards with other managers and club members.  Harmonize the differences among the members and prevent the formation of clans and factions.  Building on past successes.  Organize leadership team based on qualifications of candidates and not on personal preference.  Promote team spirit and cooperation among club members.  Share responsibility and awards with other managers and club members.  Harmonize the differences among the members and prevent the formation of clans and factions.  Building on past successes. To be able to …

12. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice  Complete current projects before starting new ones.  Evaluate the club projects and determine if change is needed.  Foster communication beetwen club members.  Promote continuity offering support to his successor.  Take up the principles and core values of Rotary, encouraging others to do the same.  Complete current projects before starting new ones.  Evaluate the club projects and determine if change is needed.  Foster communication beetwen club members.  Promote continuity offering support to his successor.  Take up the principles and core values of Rotary, encouraging others to do the same. To be able to... The main qualities of a successful President

13. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice President’s role on the occasion of various Rotary meetings § Plan and conduct:  Weekly meetings  Club Assembly  Monthly board meeting  Assistant Governor visits  Governor’s official visit § Plan and conduct:  Weekly meetings  Club Assembly  Monthly board meeting  Assistant Governor visits  Governor’s official visit § Promote:  District Assembly  District Conference  District Rotary Foundation Seminar  District Membership Seminar  Training Meeting for Incoming District Officers  Annual Rotary International Convention § Promote:  District Assembly  District Conference  District Rotary Foundation Seminar  District Membership Seminar  Training Meeting for Incoming District Officers  Annual Rotary International Convention

14. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice What the President must not do

15. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Which structure to take The one that best fits to the efficiency of the Club. In 2004, the RI Board of Directors has approved the Club Leadership Plan as the recommended administrative structure to all Rotary Clubs. The one that best fits to the efficiency of the Club. In 2004, the RI Board of Directors has approved the Club Leadership Plan as the recommended administrative structure to all Rotary Clubs.

16. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Who the President has to work with Board of Directors Committees Board of Directors Committees Club’s Board The Community District Officers Governor Governor Assistant District Committees Governor Governor Assistant District Committees President Club others Clubs Officers

17. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Powers of the Board The executive power of the board shall pertain to all officers and committees and, for good cause, may declare any office vacant. The Board's decisions on any aspect of the club is final, however an appeal can be made against decisions. The board may, unfortunately, also have to take unpleasant decisions. It can, or must, under Article 12 by a vote of at least two thirds of its members, suspend a member - for the period and under the same conditions that the board considers necessary. This in the case that allegations are made of improper behavior or actions likely to harm the interests of the club which, if proven, would constitute just cause for revocation of membership. The board may, by a vote of at least two thirds of its members, revoke the membership of any member who no longer meets the requirements for membership in the Club, or for other valid reasons.

18. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Secretary’s role Help the Club to function efficiently. Effectively manage the information coming from the Club Board, the Committees, the members, the DG, the Governor Assistant, R.I. and the R.F. Monitor the trends of activities to help identify weaknesses and strengths of the Club, and transmit this information to the responsible officers. Thoroughly be acquainted with the constitution and bylaws of the Club. The secretary is an ex officio member of the Administration Committee.

19. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Other responsibilities of the Secretary Update membership data Send the monthly attendence report to the Governor. Send notices about meetings of the Club, Club Board and Committees. Record and file the minutes of various meetings. Promptly forward all the documents required by RI. Manage all Club correspondence Follow the process of admitting new members. All other tasks usually associated with his office.

20. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Weekly meetings Programs have to offer interesting and appropriate,programmes, previously planned. Must begin and end on time. Have an alternative program in case the scheduled event fails. Pay attention to the calendar of events in District and RI to avoid overlapping. Programs have to offer interesting and appropriate,programmes, previously planned. Must begin and end on time. Have an alternative program in case the scheduled event fails. Pay attention to the calendar of events in District and RI to avoid overlapping.

21. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Not forget... It is very important! To talk about ROTARY in the clubs, sometimes.

22. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice What is a Club Assembly?  Meeting of all Members, Officers and Committees Presidents, to discuss the activities of the Club or for the education of members themselves.  We recommend at least 4 meetings a year.  The President Elect announces the first Club Assembly immediately after the District Assembly.  It is often issued in conjunction with the visit of a District Officer.  Encouraging, especially the participation of new club members.  Meeting of all Members, Officers and Committees Presidents, to discuss the activities of the Club or for the education of members themselves.  We recommend at least 4 meetings a year.  The President Elect announces the first Club Assembly immediately after the District Assembly.  It is often issued in conjunction with the visit of a District Officer.  Encouraging, especially the participation of new club members.

23. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Matters to be discussed in Assembly  Club projects and activities.  Membership growth and preservation.  Participation in the district convention and other district and RI meetings.  Rotary programs.  Other.  Club projects and activities.  Membership growth and preservation.  Participation in the district convention and other district and RI meetings.  Rotary programs.  Other.

24. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice The General Meeting of the RC to elect the directors and executives for the following year. It should be held, preferably before 31 December each year. The positions have a term of one year, from July 1 st to June 30 th (Rotarian year). The General Meeting of the RC to elect the directors and executives for the following year. It should be held, preferably before 31 December each year. The positions have a term of one year, from July 1 st to June 30 th (Rotarian year). An Assembly of fundamental importance ELECTION CAMPAIGN ARE FORBIDDEN REMEMBER

25. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Function of the Governor’s official visit Focus attention on important Rotarian issues and questions. Encourage participation in the life of the Club and its organization. Sustain the work of the Club. Provide information and updates on Rotary and on International President’s theme. Pay particular attention to the clubs in trouble. Give public recognition to the merits acquired by individual Rotarians or Club. Focus attention on important Rotarian issues and questions. Encourage participation in the life of the Club and its organization. Sustain the work of the Club. Provide information and updates on Rotary and on International President’s theme. Pay particular attention to the clubs in trouble. Give public recognition to the merits acquired by individual Rotarians or Club.

26. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice How to prepare for the Governor visit ? Announce and promote the event in advance. If possible, plan visit with an important event in the life of the Club (new admissions, awards, etc..). Review the plans of the Club and be prepared to discuss with the Governor. Invite members of the Club Board and the Committees Presidents to briefly present the activities already undertaken and those still to be completed, to the Governor. Announce and promote the event in advance. If possible, plan visit with an important event in the life of the Club (new admissions, awards, etc..). Review the plans of the Club and be prepared to discuss with the Governor. Invite members of the Club Board and the Committees Presidents to briefly present the activities already undertaken and those still to be completed, to the Governor.

27. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice How the District can help the Club? The District advises the Club on the various aspects of the life of the Club, (the evolution of actual operations-related projects, etc.); The District links together the clubs that have problems or similar projects; The District is a source of information; The District offers Rotarians the opportunity to work in District committees; The District provides detailed information on all Rotary business; The District coordinates the programs of "OUR" Rotary Foundation. The District advises the Club on the various aspects of the life of the Club, (the evolution of actual operations-related projects, etc.); The District links together the clubs that have problems or similar projects; The District is a source of information; The District offers Rotarians the opportunity to work in District committees; The District provides detailed information on all Rotary business; The District coordinates the programs of "OUR" Rotary Foundation.

28. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice Who can still be of help to the Club? All officers of the District and all incumbent or past RI officers are available to provide support to the Clubs, especially: District Trainer District Secretary Governor Assistants District Committees Past Governors Training Leader, Director in charge or former Members of Committees or RI Support Groups ! Of course, these officers are required to keep themselves updated.

29. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice In conclusion Hence, reflect on the importance of the role you are going to play. What will be the real key to your success ? Be an example for your members But to succeed in this commitment you have to take a committment with yourself!

30. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice In parting with you I wish you every success and much gratification in your role. The office of President is very interesting, rewarding and varied, but as you have seen it is also very challenging and very responsible.

31. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice I hope to have been able to give you an idea about the responsibilities that you will carry in the role of Presidents, We also talked about values … those of Rotary … are not different from those of our everyday life. Yours main mission, dear Friends will be to reawaken these values in your club members. I hope to have been able to give you an idea about the responsibilities that you will carry in the role of Presidents, We also talked about values … those of Rotary … are not different from those of our everyday life. Yours main mission, dear Friends will be to reawaken these values in your club members. Well !

32. Nunzio Scibilia District Trainer Nunzio Scibilia District Trainer Peace Through Sevvice To You I extend my heartfelt Good Rotary to all !