1. VICE PRESIDENT What is your role?

2. Our goals today: Explore various roles of a PTA Vice President Identify ways to be an effective leader Discuss ways to manage committee chairs

3. Roles of a VP according to the Leadership Resource Guide The Vice President: a. Presides at meetings in the absence of the president/president elect or upon their inability to serve. b. Performs the duties of the president in the absence of the president and the president elect or upon their inability to act. c. Acts as an assistant to the president and assumes responsibility for duties assigned by the president. d. Performs any other specific duties that may be provided for in the bylaws. e. Represents the president upon request. f. Attends all training opportunities offered by the council, district and Georgia PTA.

4. What kind of PTA board do you want for your school?

5. Dysfunctional Board Teams: Don’t communicate well or often Personalize, judge, criticize, assume Don’t play by the same rules Lack insight Lack a shared goal or focus

6. Functional Board Teams: Communicate well and often Don’t Personalize, judge, criticize or assume Play by the same rules All are on the same page Have a shared goal and focus

7. Good Leaders and Team Members : Listen for meaning. Cut people slack. Don’t personalize. Don’t judge. One style is not better than others, it is just different. Read the audience.

8. Evaluations Great teams evaluate their function. Are we getting along? Are we getting things done? What do we need to do to be better?

9. . Sample Ground Rules : 1.Be on Time, meetings will start on time. 2.2-5 minute update for each leader. If more time is needed, group agrees to extend 3.Hold questions until the end of each leader update, do not interrupt. 4.Table side conversations until before or after meeting. 5.Be an active listener and participant: no technology. 6.Be prepared to report out for your team. 7.Attend or send a back-up representative from your team. 8.Let the Team Leader/Expert respond to inquiries before you do. 9.Meet Deadlines and follow-up when promised. 10.Communicate with fellow team leaders and team members.

10. Exercises You Can Use (evaluations): Pulse Check via Index Card (before or after meetings) Ask board to write three things they think the board does well OR Ask for one suggestion to improve meetings or to improve board function OR Ask for one thing they wish the board did better, or one area of training necessary, or one thing they wish would stop. Debrief at the next meeting—anonymously. For positives, celebrate success and identify action you can take to build on success; for improvements, identify at least one action the board can agree to take to make things better.

11. Committee Chair management Plan of work Communication Budget Assist when needed Be open to change Always say thank you!!

12. Exercise You Can Use (communication): Honesty Scale -- How much is too much? Level 1: avoid negatives, find something positive no matter how hard (We are so glad you chaired this committee; we’ll find a more interesting role for you next year.) Level 3: find good as well as bad (I really admire how hard you worked on this; the next time, please give the board more notice so all can participate.) Level 5: Unvarnished, no holds barred. (What a train wreck. You totally missed the point. Let’s start over.)

13. Committee Plan of Work

14. Summary & Recommendations All committee chairs MUST submit Plan of Work for each project PTA President MUST approve prior to any work beginning – especially budget Require project documentation – before event and follow up at completion Evaluate project success/failure & what you would do differently next time

15. Tracy Thompson District Director District 13 Georgia PTA 404-374-9827 d13gapta@gmail.com www.georgiapta.org every child. one voice..