1. District Leadership What Makes a District? Presented by Ashley Harkness, D57 LGET

2. District Leadership— What We Will Cover In this presentation Part 1: District Organization & Operation Part 2: Election Officers

3. District Leadership— What We Will Cover Future Parts in Work: Officer Qualifications, Standards Club and Officer Training District Finances Membership Building Education Programs/Activities

4. Mission of the District Enhance club performance Extend network of clubs How? Offer greater numbers the opportunity and benefits Focus on critical Success Factors Insure Clubs fulfill their responsibility Effective training and leadership opportunities.

5. District’s Mission - A Closer Look: Districts are… Fundamental part of Toastmasters Driving force for growth Vital link—Club and Toastmasters Int. Directors

6. District’s Mission - A Closer Look: Successful Districts… Make their mission a reality… Establish clear goals Club Extension Membership building and retention CTM’s and ATM’s Develop plans to achieve goals Include strategies for success Area and Division Level Plans

7. District’s Mission - A Closer Look: Successful Districts… Support Clubs Provide support and assistance Help clubs meet member needs Effective management: Budgets, Resources, Time, Money, Materials Manage People resources

8. District’s Mission - A Closer Look: Successful Districts… Conduct Successful Conferences and Contests Recognize and Reward Achievement.

9. District’s Mission - A Closer Look: Successful Districts Are… A Team Effort: Requires a Commitment to Bring People to Toastmasters Requires Dedication to Serving Members

10. District Organization

11. District Administrative By Laws District Council can propose amendments District Council can adopt policies and rules

12. District Organization District Formation and Size Districts are formed by the Board of Directors District Boundaries are in Article V of the District Administrative By laws Changes must be approved All Districts Councils involved Board of Directors

13. District Organization Divisions Divisions serve the clubs and members through the Area Governors. Division Functions: Aid in the administration Provide Speech Contests Make Provision for officer training Coordinate other District activities.

14. District Organization Divisions: Identified by Alphabetic designation Must have three Areas Encouraged to form Division Councils Club, Area and Division Distinguished Goals Advisory in nature Support Division Governor

15. District Organization Areas: District Support to the Club. Help the Club reach their goals, and Fulfill their responsibility to the member. Regular contact with clubs Coordinate Inter-Club Activities (Speech Contests) Areas are approved by District Council Consideration is given to size, location, Club types Areas = Four to Seven Clubs Advanced Clubs are not separated out.

16. District Organization Areas: Organized each year before Spring Conference Effective July 1 through June 30. Designated by numbers 1-99 Area Responsibilities Provide Club Officer training Conduct Speech Contests Link to District and its Clubs

17. District Leadership District Operation

18. The District Executive Committee Ensures District Mission is followed Voting Members Include: District Governor, Lt. Gov Education, Lt. Gov Marketing, Immediate Past Dist Gov. Secretary, Treasurer, Public Relations Officer, Division and Area Governors Other attendees: Those invited with business before the committee. No others.

19. The District Executive Committee All the powers of the District Council Dist. Exec. Committee Activities: District High Performance Plan Prepares the District Budget Oversees Financial Operations Assignment of Areas/Divisions Reviews: Recommendations/Reports of Audit Committees Assumes duties assigned by District Council

20. The District Executive Committee Meetings: 4 times per year Meeting Notice Included on District Calendar to District Officers and Clubs District Publications: Web site, newsletters Quorum: Majority of Executive Committee No absentee; no proxy voting.

21. The District Executive Committee Mandatory Business: Read District Mission Roll Call/Quorum (Pledge) Approve Budget (at first meeting) Audit Committee Report Approval Treasurer’s Report Club Alignment Report— Areas/Divisions Approval District Officer Vacancies Governors Reports Training Sessions: Club Extension Club Rescue Membership building

22. The District Council Authority Governing body of the District Conducts all business of the District Cannot impose financial obligations on Clubs Who Attends? Voting members of the District Executive Committee Club Presidents and VP-EP Or proxy District Officers also Club Rep. = +1 vote (Tot. 3)

23. The District Council Meeting Frequency--Twice per year First—After International Conference; Before December 1 Second—District Council Annual Meeting Mar 15-- Jun 1 Both in Conjunction with a District Conference Quorum One-third of the Club representatives Notice of Meeting Four weeks notice In first mailings to Clubs In all mailings to Club and District Officers

24. District Council—Mandatory Business Read the District Mission Credentials Committee Report Report of Audit Committee (Previous year-end Audit presented at First District Meeting) Adopt District Budget (copies given at or before meeting) Treasurer’s Report (copies given at or before meeting) Confirmation of Appointed Officers Confirmation of filled vacancies Adoption of Club assignments to Areas and Divisions Nominating Committee Report and Officer Election Report of District Officers on progress of District Goals (Dist Gov, Lt. Gov. Ed, Lt. Gov. Mkt.)

25. District Conferences Fall Conference Purpose: Provide educational training and leadership opportunities to all District Toastmasters, thereby achieving District mission Sessions include presentations on educational programs and purposes of Toastmasters

26. District Conferences Spring Conference Purpose: Includes the Annual Business Meeting of the District Council District International Speech Contest Presentations on Toastmaster-related topics to expand personal growth and members skills Closes with Officer Installation Banquet Achievement Awards are presented

27. District Committees Nominating Committee Appointed by District Governor Minimum of five members Select candidates Report to District Council prior to Council meeting

28. District Committees Audit Committee Appointed by District Governor Minimum of three members, not District Executive Committee Report Format required by Toastmasters International Interim Report before Feb 15 Year-end Audit by August 31

29. District Committees District Education and Training Committee Works with Lt. Governor of Education Assists in achieving the educational goals of the District Assists with training of District and Club Officers Assists with efforts for CTM and ATM goals

30. District Committees Marketing Committee Works with Lt. Governor of Marketing Assists in achieving the membership and Club growth goals Analyzes need, opportunity, and potential for new Clubs Prepares an effective Club extension program Assists with effort to ensure full membership of clubs

31. Role of Past District Leaders Past District and International Leaders Provide leadership experience and support Advisors and mentors to current officers Encourage leaders to support or change District culture to achieve District Mission Encourage strong members to take leadership positions Chair District Committees Past District Governor committee Tasks assigned by District Governor

32. District Leadership In Summary: Organization is clearly defined Leadership Responsibilities are spelled out Specific Activities required

33. District Leadership Part 2: Elections District Elections Nominating Committee Elections Procedures Officer Agreement International Officer Campaigns

34. District Elections: Nominations Nominating Committee Screens for eligibility Appointed 6 weeks before elections Five members Chairman: PDG Not a candidate Good Standing Divisions represented

35. District Elections: Nominations Nominating Committee Members No personal or professional relationship No campaigning or endorsements Meetings are confidential Candidates may be asked to appear

36. District Elections: Nominations Candidate Eligibility: Dist Governor 6 months as Club President and 12 months as Lt. Gov or Div. Gov. Candidate Eligibility: Lt. Governors 6 months as Club President and 12 months as Lt. Gov, Div./Area Gov 6 months as member of District Council Candidate Eligibility: Div. Governors Served as members of District Council

37. District Elections: Nominations Nominating Committee Responsibility Ascertain candidate qualifications Evaluate skills and abilities Determine candidate willingness Officer Agreement and Release Statement Committee members participate equally Independent judgment

38. Officer Agreement and Release Consistent with my desire to take personal responsibility for my conduct, individually and as an Officer of Toastmasters International and as a member of a Toastmasters Club, I agree to abide by the principles contained in “A Toastmaster’s Pledge” and the governing documents and policies of Toastmaster International and my Club. I will fully comply with my fiduciary duties to Toastmasters International under its governing documents and the law of the land. (Continued)

39. Officer Agreement and Release I will refrain from any form of discrimination, harassment, derogatory, illegal, or unethical conduct, and I understand that if I engage in such conduct, I may be responsible to reimburse Toastmasters International, my Club or other Clubs or other individuals involved with Toastmasters, for any damages losses, or costs resulting from my conduct. Understanding that Toastmasters programs are conducted by volunteers who cannot be effectively screened or supervised by Toastmasters International or its Clubs, I release and discharge Toastmasters International or its Clubs, governing bodies, and representatives from any liability for the intentional or negligent acts or omissions of any member or Officer of my Club or other Clubs, or any Officer of Toastmasters International.

40. District Elections: Nominations Nominating Committee Responsibility Nominate 1 or 2 for Each Office: District Governor and Lt. Gov. Ed. & Training Nominate 1 or more for: Lt. Gov Marketing and other elective offices Consider all announced candidates Vote for candidates: Nominated candidates must receive a majority of votes.

41. District Elections: Nominations Nominating Committee voting: Nominated candidates must receive a majority of votes. Votes cast on written form Committee Reports Chairman reports in writing to District Gov. DG reports to District Council members Report may have nominated candidate statements No floor candidates published

42. District Responsibility: Search for Leaders Mission focused, quality leaders Fact: Members desire encouragement! District Service: Develop and improve skills Learn Leadership through Practice

43. District Responsibility: Search for Leaders Successful Strategies: Promote benefits and importance of leadership Encourage acquisition of assistants Find willing replacements Use Officer Training as resource Promote CL and AL awards District leaders as mentors Area Governor Visits Ask people to serve

44. Summary Election process is vital to District Success The Process is organized Leaders need to be found and developed.