1. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 1 Overview Managing non-ARC/INFO data sets Managing ARC/INFO data sets Copying and ArcView projects _

2. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 2 Managing non-ARC/INFO data sets General system file management Setting the working directory Renaming Copying Archiving _

3. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 3 Managing non-ARC/INFO data sets: General system file management GIS is more file-intensive than most other computer applications Knowledge of OS file system operation is critical Disk, directory, and file management skills Disk space Directory nomenclature File nomenclature, file sizes, multiple-file data sets Where (file system-wise) is every file in the current project?_

4. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 4 Managing non-ARC/INFO data sets: Setting the working directory Set the working directory early Avoid major headache later Have no doubt about where new files will be placed TIP: Create a new directory for each project Set working directory to the new directory Always use the Startup Project New data sets can be easily archived _

5. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 5 Managing non-ARC/INFO data sets: Renaming & copying Be careful about renaming & copying files Every file of a multiple-file data source must be renamed/copied Files that are renamed/copied will not be “found” in projects Files to be copied/renamed cannot be in use in current project Data sources are frequently composed of multiple individual files Shapefiles are composed of at least 3 separate files Image data sources are composed of at least 1 file, at most 4. _

6. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 6 Managing non-ARC/INFO data sets: Renaming & copying ArcView Manage Data Sources functionality only applies to shapefiles Other files can only be renamed using OS file management images text files dBase files (that are not theme tables) CAD files Supported data sources can be converted to & managed as shapefiles _

7. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 7 Managing non-ARC/INFO data sets: Renaming & copying Use OS find files functionality to identify all files in multiple-file data sources

8. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 8 Managing non-ARC/INFO data sets: Renaming Use ArcView Manage Data Sources functionality to rename shapefiles

9. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 9 Managing non-ARC/INFO data sets: Renaming Use ArcView Manage Data Sources functionality to rename shapefiles

10. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 10 Managing non-ARC/INFO data sets: Copying Use ArcView Manage Data Sources functionality to copy shapefiles

11. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 11 Managing non-ARC/INFO data sets: Copying Use ArcView Manage Data Sources functionality to copy shapefiles

12. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 12 Managing non-ARC/INFO data sets: Archiving Create new “backup” directories, copy files Write to stable media (tape, MO, CD, Zip or Jaz disk) Use archiving tool, e.g. PKZip, WinZip, tar create archive files copy to “safe” directories write to stable media _

13. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 13 Managing ARC/INFO data sets Limited support for coverage, grid, and TIN data sources Copying & Renaming Archiving Dealing with ARC/INFO coverages _

14. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 14 Managing ARC/INFO data sets: Copying & Renaming ArcView will rename & copy grid data sources TIN data sources Possible to convert to and manage as shapefile Loss of informational content _

15. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 15 Managing ARC/INFO data sets: Archiving Standard rename & copy Archive files as you would any other files create archive files copy to “safe” directories write to stable media _ Grid & TIN themes

16. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 16 Managing ARC/INFO data sets: Dealing with ARC/INFO coverages Problematic data sets in ArcView ArcView cannot “manage” ARC/INFO coverages Coverages cannot be copied, moved, or renamed Convert to & manage as shapefile Loss of informational content if polymorphic data set Import to new directory; copy & archive entire directory Never use OS file management to manipulate coverage, grid, or TIN directories Do not alter info directories; you will corrupt data _

17. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 17 Copying and moving projects ArcView project files only contain pointers to data location File locations are “hard coded” into project files Copying & moving projects does not copy or move data sets Data sets must be moved, copied, or specified Data structures must be completely recreated, or Projects that are copied or moved must be altered for new file locations _

18. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 18 Copying and moving projects Searching for data sets in projects Altering project files Direct editing of project files Avenue script to change pathnames _

19. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 19 Copying and moving projects: Searching for data sets in projects Use standard text searching tools DOS/Windows find UN*X grep each data set has a Path: statement in the project

20. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 20 Copying and moving projects: Altering project files Direct editing of project files Copy project file (keep a safe backup) Open project file in text editor Use search-and-replace functionality

21. CFR 250/590 Introduction to GIS, Autumn 1999 Data & Project Management © Phil Hurvitz, 1999-2000 proj_mgmt.ppt 21 Copying and moving projects: Altering project files Create new or alter sample Avenue script to search and replace strings