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Coordinating Center Overview November 18, 2010 SPECIAL DIABETES PROGRAM FOR INDIANS Healthy Heart Project Initiative: Year 1 Meeting 1
What is the purpose of the Coordinating Center? The primary purpose of the Coordinating Center is to provide a linkage between the Demonstration Projects and the Initiatives ensuring the success of the latter by: Assuring the integrity and validity of the effort so that the results are meritorious Documenting the outcomes of the effort in accordance with widely accept standards of evidence Disseminating the results to audiences in easily understood terms that promote the effort’s continued support and adoption by others
What is this Center’s structure and functions? The Coordinating Center has 5 core components: Administrative Core Data Core Resource Core Information Technology Core Dissemination Core
Administrative Core: Structure Steering Committee: Division of Diabetes Treatment and Prevention representatives, Coordinating Center representatives, DP and HH Program representatives, and technical expert representatives Core Staff: Director, Associate Director, Program Specialist, Center Administrator, and Fiscal Coordinator Spero M. Manson, PhD, directs the Administrative Core and chairs the Steering Committee
Administrative Core: Functions Supports, coordinates and monitors activities across Core components Oversees implementation of key strategic decisions Coordinates and facilitates Initiatives and Steering Committee meetings
Data Core: Structure Core Staff Director Biostatistician Statistical Consultants Biostatistician Cost Analyst Data Coordinator Programmers Data Managers HIPAA Coordinator
Data Core: Functions Develops and distributes project materials related to data collection, notably a manual of operations and supporting documents Develops a web-based data entry system Addresses issues related to HIPAA (Health Insurance Portability and Accountability Act), the 1996 Act regulating the transfer and collection of Protected Health Information (PHI) Processes, conducts quality control, compiles, and manages the data Analyzes data in accordance with IHS DDTP and Congressional requirements Develops report templates and generates reports to the appropriate parties in a timely fashion Assists in preparing all dissemination products
Resource Core: Structure Core Staff Program Specialist Specialist, Clinical Advisor Consultant
Resource Core: Functions Gathers input on a regular basis to assess the specific technical assistance needs of program staff Designs technical assistance and training sessions for regularly scheduled Initiatives meetings Designs Webinar training sessions Provides ongoing technical assistance to individual program staff as needed Brokers access to specialized technical assistance consultants
Information Technology Core: Structure Core Staff Technology Coordinator IT Manager
Information Technology Core: Functions Responsible for computer software selection and support Establishes standards to facilitate compatibility across all programs, the IHS DDTP, the Coordinating Center, and technical experts Emphasizes minimizing the frequency of software conversions in both text- processing, database management, and statistical programming Works closely with Data Core to develop a centralized data management system that minimizes grantee responsibility for managing data and maximizes efficiencies in data transfer
Dissemination Core: Structure Core Staff Program Specialist Specialist, Clinical Advisor Consultant Web Developer
Dissemination Core: Functions Provides a comprehensive strategy for communication and information sharing Among and between Division of Diabetes Treatment and Prevention, Coordinating Center, and program staff Email Website (password protected) Stakeholders Newsletter Program and participant success stories Reports Scientific publications Facilitates and coordinates planning national dissemination mechanism, format, and content
How will we relate to one another? Collaboratively, as partners working toward common goals Regularly by all means available, with greatest reliance on email, web- based methods, and teleconferencing In a timely and responsive manner Coordinating Center provides programmatic, as well as activities and outcomes documentation oversight, support, and direction Division of Diabetes Treatment and Prevention ensures grant compliance IHS Grants Management Office provides fiscal oversight
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