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NATIONAL COUNCIL ON DISABILITY AFFAIRS Accomplishment Report January – December 2013.

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Presentation on theme: "NATIONAL COUNCIL ON DISABILITY AFFAIRS Accomplishment Report January – December 2013."— Presentation transcript:

1 NATIONAL COUNCIL ON DISABILITY AFFAIRS Accomplishment Report January – December 2013

2 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) 1.Budget for FY 2013 and FY 2014 Prepared/Consolidated and submitted the following budget documents: FY 2013 WFP FY 2012 Actual Obligation & FY 2013 Current Year Program NCDA Proposed FY 2014 FY 2014 Budget Briefing Folio FY 2014 Budget Proposal including NCDA 2012 Accomp. & 1 st Sem. 2013 NCDA Accomp. Report. Compliance with DBM requirement in accordance with the GAA 2

3 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) PowerPoint presentation of Budget documents presented during budget deliberation/ hearing at DSWD/Congress/ Senate 2.Notice of Cash Allocation Facilitated the release of Notice of Cash Allocation (NCA) for Jan. to Dec. 2013 3.Status of Funds Prepared monthly Status of Funds and Statement of Allotment Obligations and Balances used during Mancom Meeting In accordance with the approved expenditure program 4.Cash Program of the Council Prepared Annual Cash Program and Agency Budget Matrix Based on approved GAA 2011 3

4 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) 5.Daily Financial Transactions Recorded the daily financial transactions to obtain real time allotment balances In accordance with the Physical Financial Plan per division per program/project 6.Checks released Processed and released 1,105 checks with the total amount of P29,277,093,02 from Jan. to Nov. 15, 2013 for various payments to concerned payee including the repair of NCDA’s vehicles and maintenance of NCDA Building Checks paid on time 7.Journal Transaction Journalizing of Transactions for Jan. to Dec. 2013 4

5 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) 8.Payment to various payees Facilitated processing of disbursements vouchers of various payee including salaries of NCDA employees: RATA of NCDA Officers: remittances to GSIS, PAG- IBIG, PHILHEALTH, LPB, QUEDANCOR and TAX Remittance. 9.Liquidation Report for SPED Mobile Project Submitted complete liquidation report to DSWD for the P1 Million SPED Mobile Project partnered with PFRD In compliance with DSWD request to liquidate 5

6 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) 10.Bank Reconciliatio n Statements Submitted Bank Reconciliation Statement to COA for January to February, 2013 In compliance with COA requirement 11.Annual Alpha listing of BIR Taxes Withheld Prepared and Reconciled BIR Form 1604CF and 1604E Annual Alpha listing of BIR Taxes Withheld In compliance with BIR requirement 12.Report of Fund Utilization Submitted Quarterly Report of Fund Utilization to DSWD for January to Dec. 2013 In compliance with DSWD for the utilization of fund 13.Projected 2013 Taxes Recalculation of Projected 2013 Taxes 6

7 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Finance Section (Budget/Accounting/Cashier) 14.COA Reports Prepared reports submitted to COA:  Journal Entry Vouchers  General Ledgers  Check Disb. Journals  Trial Balance  Statement of Income and Expenses  Balance Sheet  General Journals In compliance with COA requirement 15.Financial Reports Monthly Rep. of Disb. Report on Aging of Cash Advances Annual Financial Reports Bank Accounts Inventory Report 7

8 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 16.Appointment of newly appointed personnel Processed appointment document for 1.Admin. Aide VI, OED 2.Planning Officer, PMD Speedy appointment of newly hired personnel 17.Publication – Notice of Vacancy Prepared documents for publication of Notice of Vacancies for - 1.Admin. Aide VI, TCD 2.Admin. Officer V/Budget Section Publication was issued 18.Performance Evaluation Review Assessment and review of the 57 staff of their Performance Appraisal Review Accomplishment for 2012 To evaluation the performance of the staff in relationship to their duties and responsibilities 8

9 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 19.Performance -Based Incentive System Require- ments Establishment/Content of the ff. in the website: Transparency Seal (Cert. of Compliance) Citizen’s Charter Certification of Ranking of Employees’ Performance Ratings Certification of Philgeps Submission of agency’s performance targets Form A Details of bureau/office performance indicators and targets Form A-1 Department targets on key programs and projects targets form b Compliance with the requirements of DBM, DSWD and AO 25 Secretariat as the basis of the Performance-Based Bonus of the Council 9

10 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 20.Performance Assessment NCDA Performance Planning Workshop, August 6-7-8, 2013, Island Cove Hotel, Kawit, Cavite To set breakthrough goals & performance targets until 2016 in the Office Perf. Contract and Review & Individual Perf. Contract and Review 21.Numbering of Special/ Travel Order 162 Travel Order 197 Special Order To implement the Council’s programs and projects 22.Monitoring of personnel actions Monitored the following Personnel Actions:  Monthly report on the CL and other leaves  Monthly report on punctuality and absences  Plantilla of Personnel  Notice of Step Increments Efficient management of personnel 10

11 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 23.Foreign Travel Coordinated/Processed required documents of NCDA Personnel for the ff. travel:  ASEAN Workshop on CRPD at Chiang Mai, Bangkok - February 17 to 21, 2013 DED Mateo A. Lee, Jr., MR. Miguel Antonio P. Limon  Regional Workshop on Disability-Inclusive Agribusiness Development - Feb. 20 to 23, 2013, Bangkok, Thailand ED Carmen R. Zubiaga Ms. Lila Lynn S. Simon International meeting/training/confe rence attended by NCDA Personnel 11

12 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section  QUT-Developing a Result Framework on Disability – Brisbane, Australia Dir. Carmen Reyes- Zubiaga Mr. Miguel Antonio P. Limon, Ruth C. Tacujan Josephine V. Despi  Development of Leadership and Networking of Persons with Disabilities on October 8 to December 1, 2013, Japan Ms. Virginia S. Rabino 12

13 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section  United Nations High Level Meeting on Disability and Development, Sept. 22 - 28, 2013, New York City, USA DED Mateo A. Lee, Jr.  High-Level Meeting on Disability and Development (Sept. 20-25, 2013, New York City, USA Dir. Carmen Reyes-Zubiaga  Delegation of the Cambodia Trust and the International Society for Prosthetics and Orthotics at the UN High Level Mtg. on Disability and Development, Sept. 22 - 28, 2013, New York City, USA Mr. Randy D. Calsena 13

14 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section  Second APCD/JAIF Project Regional Meeting and ASEAN Meeting on Promoting the United Nations Convention on the Rights of Persons with Disabilities (CRPD)Towards Enhancing the Roles and Participation of Persons with Disabilities in the ASEAN Community, Aug. 26-30, 2013, Hanoi, Vietnam Dir. Carmen Reyes-Zubiaga, Ms. Leovigilda G. Oasin 14

15 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 24.Local Training  CSC Training on “The Strategic Role of HR in Organization Ms. Leovigilda G. Oasin  NCC Training on “Managing ICT Services in Government- IOTIL Framework” DED Mateo A. Lee, Jr. Ms. Leovigilda G. Oasin Mr. Rey Andrew V. Sendon 15

16 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 25.ScholarshipCoordinated/Processed required documents of NCDA personnel for attending:  DAP Middle Managers Class of the Public Mgt. Devt. Program – Feb. 1 to June 5, 2013, (study leave) DAP, Tagaytay City Mr. Rizalio R. Sanchez Develop skills and knowledge of the staff for career development 26.Monitoring of personnel actions Monitored the following Personnel Actions/Report on:  Compensatory Leave and other leaves  Punctuality and absences  Plantilla of Personnel  Notice of Step Increments Efficient management of personnel 16

17 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Personnel Section 27.Training/ Seminars and Re-orientation Gender Sensitivity Seminar, October 11, 2013, NCDA, Quezon City Public Service Ethics and Accountability, October 24, 2013, NCDA, Quezon City Awareness and knowledge on gender issues To gain public thrust through ethical & accountable public service 28.On-the-Job Training 1 student from Manila Christian Computer Institute for the Deaf (MCCID) taking up Diploma in Business Technology, assigned to FAD Certificates of completion of the trainee Able to learn various office work and procedures. 17

18 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Records Section 29.Recording/ filing of NCDA documents (as of 11/15/13) Maintained proper recording of all incoming/outgoing NCDA documents - 1919 (incoming) - 2774 (outgoing) Maintained filing systems in the Records Section - 2406 documents Proper recording/filing system of documents for easy retrieval 30.Delivery/ Mailing of NCDA documents (as of 11/15/13) Delivered/Mailed documents to the different agencies - 1012 (Delivered) - 1449 (Mailed) 18

19 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Records Section 31.Petty Cash for Messenger Disbursed Petty Cash for messengerial and mailing services – 27 Petty Cash 32.Supervise reproduction services/book binding of documents Supervised/Facilitated for the reproduction/bookbinding services of various documents from different divisions: OED, RPC, PMD, TCD, IECD and FAD: Reproduction services – 134,250 pp (approx. 268 rms) Bookbinding – 1,677 sets of documents 19

20 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Property and Supply Section 33.Purchase/ Canvassing Requests of Supplies Facilitated day to day PR's of all divisions concerning requests of supplies and canvassed thru PhilGEPS & phone calls (279 PRs) Items requested were delivered to concerned divisions/staff 34.Billing payment of the following: - Smart - Petron - Reservoir - Meralco - Maynilad - PLDT - Bayantel - Security Services Facilitated/processed documents for the payment of monthly billing of Smart mobile, credit line for gasoline and monthly consumption of mineral water for Council’s meetings Payment was delivered on time. 20

21 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Property and Supply Section 35.PAL Credit LineFacilitated/Processed documents for regular booking of NCDA Officials and Staff for local travels. Booking and Payment were made on time. 36.Equal Access Travel and Tours Service Cooperative Facilitated/Processed documents for booking of NCDA officials and staff for local and international travel Not available to PAL credit Line 37.Catering Services Facilitated Catering Request by Concerned Division and facilitated processing payments for catering services – 127 Request for Catering Meals was served during the mtgs. and payment received by concerned caterer. 21

22 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Property and Supply Section 38.Credit Line with Jollibee Facilitated catering request thru credit line with Jollibee – 21 Catering Request from Jollibee Meals were served to the requesting divisions 39.Petty Cash Disbursement Facilitated request for Petty Cash Advance for emergency purchases of supplies of concerned Division – 18 Petty Cash Advance Bought & served emergency purchases of items requested by concerned divisions 40.Assistive Devices Facilitated request of various assistive devices by partner agencies and individuals needing assistive devices Purchased and distributed assistive devices in cooperation with other divisions. 22

23 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Property and Supply Section 41.Inventory of Office equipment/ properties Prepared/Submitted NCDA Report of Inventory of Equipment/ Properties to COA/DBM Compliance with COA/DBM 23

24 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 42.Maintenance of the cleanliness of office building and its surroundings. Maintained the cleanliness of the office building and its surroundings from January to March, 2013. Facilitated the following general repairs of NCDA bldg. 1.Installed P-Trap pipe to eliminate odor of the male & female CR at the 1 st and 2 nd flr. of the bldg. 2.Replaced new door jamb at the TCD room. 3.Fixing the leakage of water sewerage at the pantry. Habitable and Healthy workplace and surroundings. 24

25 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 4.Fixing the leakage around the atrium. 5.Fixing the installation of sink & concreting of cabinet counter at the pantry under the sink. 6.Fixing water pipe line due to leakage below the lavatory at the 2 nd floor male comfort room 7.Repaired and install P-Trap at the chairman’s office CR. 8.Relocation of two wall mounted split type air conditioner. 9.Demolition of existing partition between TCD & PMD 25

26 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 10.General cleaning of NCDA Cistern Tank 11.Cleaning and arranging disposable files, and unserviceable supplies and equipment at the stockroom. 12.General cleaning shampooing of the 73 pcs. of NCDA blinds 13.General cleaning of 4 private CR’s of NCDA Officers, 2 common CRs for male and female. 26

27 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 43.Schedules trips of office vehicles Facilitated/Prepared 811 trip tickets of Council’s 5 vehicles for official trips and shuttle of concerned NCDA employees Proper scheduling and coordination of trips to save cost of fuel of the Council. Employees are safely shuttled from point of pick- up to NCDA and from NCDA to their point of destination, it also eliminates tardiness, thus, improving the employees performance. 27

28 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 44.Repairs & Maintenance of Office vehicles. Maintained the Council’s vehicles in good working conditions. Facilitated the repairs of the following NCDA vehicles: 1.Ford Everest – Heater plug Aircon repair & replacement of window switch. Change of front left & right and outer & inner wheel bearing 2.Isuzu Hilander Engine Overhaul NCDA Officers and employees are safely conveyed to their official meetings and other functions. 28

29 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 3.Toyota Innova Replacement of Right Steering Rack, Power window switch, Engine Decarbonising & other spare parts. Aircon repair 4.L-300 Replacement of front & rear shock absorber, fuel tank and air filter General check-up of brake pads overhaul of radiator and engine wash. 29

30 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT General Services 45.Renewal of GSIS insurance and LTO registration of Council’s vehicles. Facilitated the renewal of GSIS insurance and LTO registration of L-300 Toyota Innova Hi Ace Commuter Ford Everest Hilander 30

31 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities 46.Rendered support assistance in terms of referral to clients and NCDA Employees Finalized referral letters (419 letters) on medical/financial assistance of various illnesses, dialysis, chemotherapy and education assistance of the clients (86 clients) to the following concerned agencies: PCSO VP Jojo Binay Selected Senators/Congressman Selected Mayors DSWD Regional Office Concerned PSWDO/MSWDO Phil. Cancer Society/PGH CHED Home-visitation to Nikki Vidal (client) at Cavite on June 1, 2013 Assistance was granted to clients 31

32 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities 47.Mancom Meetings Attended Mancom meetings 48.Weekly meetings of FAD Section Chiefs Conducted weekly meetings of FAD Section Chiefs on admin. issues/concerns: Audit Observation Memorandum & other COA matters Budget (WFP/Status of Funds) Property & Supply backlog Agency Bonus Personnel matters Hiring of Personnel) Activity Proposal Telephone Lines/Smart Phones Maintenance of Building Maintenance of vehicles IPCR/FAD Performance Contract Inventory Meeting Financial transaction assessed and monitored 32

33 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities 49.Attends various Trainings/ Conferences Attended the following trainings/ conferences:  Training on Critical Thinking for Leaders, CSC Building, June 25-27  Orientation Training on Disability Inclusive DDRMC, June 18-21, Bayview Hotel  National Orientation on the NHE Expansion for PWDs, April 16- 18, 2013, Bayview Hotel  Assessment Workshop on the Devolved Programs/Services for PWDs, Davao City, May 6-10, 2013 Participated in the discussion and contributed ideas and recommenda- tions 33

34 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities  Orientation Seminar on the Promotion of a Drug-Free Workplace Program for NGAs, LGUs and SUCs, July 12, 2013, NIA, Quezon City  Fun Day for Children with Disabilities, in connection with 2013 NDPR Week Celebration at SM Fairview, July 21, 2013  Acted as Resource Person on “Trabaho Para Sa Mga Taga Meycauyan na May K”, July 23, 2013, Meycauyan City, Bulacan Province 34

35 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities  DSWD Performance Planning Writeshop, July 24-26, 2013 at Greenhills Elan Hotel Modern, San Juan City 50.Participate NCDA projects/activiti es and takes charge of support services Acted as Regional Programs Coordinator as additional assignment and attended the following –  3rd Quarter Monitoring and Coordination in Region II, at Tuguegarao City, August 13-16, 2013, RCDA Meeting, monitoring of LGU municipality, meeting with Mayor Pattung and PWD Leader. 35

36 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities Lectured on the overview of National PWDs Laws, Intl. Laws and Covenant 2 nd & 3 rd PWD Decades & the 10 Incheon Goals as basis for their 2013- 2022 Decade Plans and Annual Work and Financial Plan, PWD and NHE Action Plan for budgetary purposes. 36

37 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities  Monitoring /Coordination/ Consultation and Dialogue re: PDAO & NHE, AVRC and other LGUs in Region 1, Dagupan City, August 27-30, 2013 Recommendations to NCDA – to conduct of an RPC-DSWD Regional PWD Focal Person to finalize the RPC-Focal Person PWD Manual and planning of common activities with the participation of the DSWD PWD Inter Bureau Focal Person for a comprehensive and Integrated Decade Auxilliary Social Services Programs. 37

38 MAJOR FINAL OUTPUT ACCOMPLISHMENTIMPACT Other Administrative Concerns/Activities  Orientation and Organization of Access Audit at the Local Level, Region 2 Tuguegarao, Sept. 19-21, 2013  Gave a message on social pensions to MSWDOs of Batanes Agreements were met on the schedule of orientation and organization of Access Audit Team and Employment of Sub- Committee Access audit of 11 Engineering Districts of the Region. Possibility of revitalizing/organizing a PWD apostolate in every parish. 38

39 Thank You from: FINANCE and ADMIN. DIVISION Accounting Budget Cashier Records Personnel Property & Supply and Gen. Services 39


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