1. Budget Update Presented to Financial Area Representatives by Mary Simon, Sr. Director Budget and Planning January 18,2012 Presented to Financial Area Representatives by Mary Simon, Sr. Director Budget and Planning January 18,2012

2. Budget Update AGENDA   Tuition and Fee Forecast   Trend Semester Credit Hours (SCH)   Mid Year Revenue Adjustments   FY13 Budget Planning Calendar   Training Classes   Q&A   Tuition and Fee Forecast   Trend Semester Credit Hours (SCH)   Mid Year Revenue Adjustments   FY13 Budget Planning Calendar   Training Classes   Q&A

3. Tuition and Student Fees TOTAL Tuition Statutory Tuition Statutory Tuition Designated Tuition Designated Tuition Lab & Supplemental Fees TOTAL Mandatory Student Fees Desig - Mandatory Student Fees Desig - Mandatory Student Fees Auxiliary - Mandatory Fees Auxiliary - Mandatory Fees TOTAL Incidental Student Fees Desig. Program, Course Fees Desig. Program, Course Fees Auxiliary Student Parking Srvs Auxiliary Student Parking Srvs TUITION AND STUDENT FEES Budget FY2011 $133,00142,75390,248273$65,03640,38024,656$20,92518,1072,818$219,235 Budget FY2012 $143,90644,69599,211261$68,07741,57726,500$22,36118,9763,385$234,605 Forecast FY2012 $148,92246,900102,022281$69,65742,55327,104$23,28719,8873,400$242,147 (In thousands)

4. Trend -Paying Semester Credit Hours 693.1 714.3714.7 (in thousands) SCH (in thousands)

5. 5 Mid Year and Budget FY13 Revenue Projections & Assumptions Methodology: Revenues projections are based on enrollment (paying SCH and/or student headcount) Current Year Revenue Projections FY12  Current Year Forecast Revenue Projections FY12 are currently under review and will provided to fee administrators by mid- February and recorded as budget adjustments. Budget Year FY13  Revenue Projections FY13 will be coordinated and provided to fee administrators no later than March 1 st  Any deviations to these projections will need to be discussed and approved by the Sr. Budget Director prior to departmental completion of BUD documents before March 30 th

6. Expense Budgets - Status Quo Budgets E&G (14 accts) + 19 accounts funded with Designated Tuitions (i.e. 19-7)   Status Quo Base Budgets   Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’   BUD process begins before budget planning is complete   University Strategic Resource Planning Council will review budget recommendations in late Spring pending outcome of Tuition and Fee proposal, state budget changes (GAA) and other revenue projections   Budget Office will update budgets for new funds awarded and any possible required reductions Exception: Budgets funded by fees   Status Quo Base Budgets   Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’   BUD process begins before budget planning is complete   University Strategic Resource Planning Council will review budget recommendations in late Spring pending outcome of Tuition and Fee proposal, state budget changes (GAA) and other revenue projections   Budget Office will update budgets for new funds awarded and any possible required reductions Exception: Budgets funded by fees

7. 7 Budget Permanent Position Funding Pre-Planning Salary Review Reports Budget Office will provide salary review reports by Tuesday, February 7 th via Rowdy Space similar to previous years. Reports are provided to assist in validating budgeted positions and the permanent funding requiring permanent transfers  Permanent positions (filled or vacant) will load from HRMS assignments based on updated salary rates. However, position attributes (i.e., % time, % distribution, etc.) are used to calculate budget dollars from HRMS ‘Budgetary Funding FY12-13’.  To ensure BUD Documents reflect updated permanent positions, we request your review.  Any permanent transfers and HRMS Budgetary Funding updates will need to be processed by February 24 th to be reflected in BUD Documents and updated salary budgets.

8. FY 13 Budget Planning Calendar (Draft) Feb 1Census Date Spring 2012 Semester Feb 8Board of Regents Budget Policies and Guidelines Feb 13-17Revenue Projections and Debt Service Budgets to Fee Funded areas Feb 15 – 29 Budget coordination to validate permanent positions, review funding available in salary accounts and request permanent transfers to cover overages; otherwise updates will be made by departments in BUD system Mar 1 – 5Budget Training – Overview and new BUD Document Mar 6 – 9Budget Training – Hands on training available Mar 6FY13 Budget BUD Document Preparation Begins (System opens to departments) March timeframe Strategic Resource Planning Council reviews FY11 Revenue projections; Resources and Requirements; and, Campus Budget Process TBA by AreasInternal Department Deadlines for Budget Document review and approval March 30FY13 Budget Documents are due to Budget Office (System closes to departments) April 2 - April 9 (pending) Preparation for UT System Budget Goals & Priorities Hearing AprilBudget Office updates system for approved budget changes; final debt service and interest May 7 -10 (pending) Draft FY13 Operating Budget due to UT System August 22 -23FY13 Operating Budgets approved by Board of Regents

9. BUD Document Preparation Training Schedule 9 Course ID / Course NameStart DateLocation Class Times AM565BUD Overview and PreparationMarch 1, 2012BB 2.06.049:00AM - 11:00AM March 5, 2012BV 1.338 (Downtown)9:00AM - 11:00AM March 6, 2012UC 1.1022:00PM - 4:00PM AM566BUD Hands-On Workshop March 7, 2012MH 2.02.022:00PM - 4:00PM March 8, 2012DB 2.222 (Downtown)2:00AM - 4:00PM March 9, 2012MH 2.02.029:00PM - 11:00AM

10. Questions