Presentation on theme: "PowerPoint Presentations – What to do and what not to do!"— Presentation transcript:
1 PowerPoint Presentations – What to do and what not to do! A guide by Jeff Birch
2 Be careful using Flashy Animations, Sound or Video They can be distracting and annoying when they don’t function properlyKeep original source files with the PowerPointAlways perform a “dry run” of your presentation using the equipment at the presentation site.
3 Design RulesTry your best not to use too many words or sentences on a slide. You should only summarize your points and use your verbal presentation to explain all of the nuances of your point. Too many words on a slide makes it difficult to read, difficult to remember (for your audience), and causes your words to begin to float off the page so that your words are no longer able to be (this is an excellent example of what “not to do”)
4 Design Rules Period’s are not necessary on bullet points Use no font smaller than 24 pointNo more than 6-8 words per lineFor bullet points, use the 1 x 6 x 6 Rule - One thought per line with no more than 6 words per line and no more than 6 lines per slideUse dark text on light background or light text on dark background
5 Design Rules Do not use all caps except for titles Avoid italicized fonts as they are difficult to read quicklyKeep the background consistent and subtleDo not use gaudy or distracting backgrounds
6 Design RulesCharts, graphs, photos and clipart are acceptable, but use them only for emphasis and only sparinglyKeep the design clean and unclutteredLeave empty space around the text and graphicsCheck all colors and backgrounds on a projection screen before the actual presentation
7 General Presentation Always check spelling and grammar Do not read the presentation – the text should be a cue for the presenterIf the content is complex, print out the slides for the audienceBeginning - Always give a introduction/summary of what you are going to coverEnd – Always review the main points
8 You are now all Experts on PowerPoint Design I expect to see wonderful presentations from you all.