1. Chapter 6 Quick Links Slide 1 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Brochures and Booklets Advanced Microsoft ® Word 2003: Desktop Publishing

2. Chapter 6 Quick Links Slide 2 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Performance Objectives  Upon successful completion of Chapter 6, you will be able to create brochures and booklets using a variety of page layouts and design techniques.

3. Chapter 6 Quick Links Slide 3 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Desktop Publishing Terms  Book fold Book fold  Character style Character style  Drop cap Drop cap  Dummy Dummy  Duplex printing Duplex printing  List style List style  Newspaper columns Newspaper columns  Normal style Normal style  Panels Panels  Paragraph style Paragraph style  Parallel folds Parallel folds  Reverse text Reverse text  Right-angle folds Right-angle folds  Style Style  Table style Table style  Click a link to advance to the related slide. 

4. Chapter 6 Quick Links Slide 4 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Word Features Used  AutoFormat AutoFormat  Book fold Book fold  Brochure template Brochure template  Bullets and Numbering Bullets and Numbering  Charts and graphs Charts and graphs  Columns Columns  Diagrams and organization charts Diagrams and organization charts  Document Maps Document Maps  Drawing toolbar Drawing toolbar  Drop caps Drop caps  Headers and Footers Headers and Footers  Indents Indents  Manual duplex Manual duplex  Margins Margins  Microsoft Office Online Templates Web Page Microsoft Office Online Templates Web Page  Paper size Paper size  Paragraph alignment Paragraph alignment  Paragraph spacing Paragraph spacing  Reading Layout view Reading Layout view  Style Style  Style Gallery Style Gallery  Styles and Formatting task pane Styles and Formatting task pane  Table Table  Tabs Tabs  Text boxes Text boxes  2 pages per sheet 2 pages per sheet  Click a link to advance to the related slide. 

5. Chapter 6 Quick Links Slide 5 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Planning Brochures and Booklets  Is purpose to inform, educate, promote, or sell?  Is the purpose to establish and reinforce organization’s identity and image?  Content should include: Clear description of product, service, company How will the reader benefit? What action is requested? Fill-in form? Detachable postcard?

6. Chapter 6 Quick Links Slide 6 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Brochures  Determine the: size of paper type of paper page layout margin settings panel widths

7. Chapter 6 Quick Links Slide 7 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Determining the Size of Paper  The manner in which a brochure is folded determines the order in which the panels are set on the page.  Parallel folds: All folds run in the same direction.  Right-angle folds: Folds created by pages folded at right angles to each other.  Use 8½ by 11-inch paper for letter fold, accordion fold, and single fold brochures.  Use 8½ by 14-inch paper for map fold or gate fold brochures.

8. Chapter 6 Quick Links Slide 8 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Determining the Type of Paper  How will it be distributed? mailed, envelope handout  How often will it be handled?  What is the image you want to project?  What is your budget? nonstandard-size colored predesigned

9. Chapter 6 Quick Links Slide 9 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Determining the Page Layout  Divided into panels.  Panels: Sections separated by folds in a brochure page layout.  Letter fold or tri-fold has 6 panels.  Create a dummy to help visualize placement of text, margins, white space, design elements, and folds.  Dummy: A mockup that is positioned, folded, trimmed, and/or labeled as the actual publication.

10. Chapter 6 Quick Links Slide 10 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Determining the Margin Settings  The left and right margins are usually less than for standard business documents.  The printer will not print anything in its defined unprintable area.  Use Print Preview to view the results of setting margins.

11. Chapter 6 Quick Links Slide 11 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Determining the Panel Widths  The widths of the panels in most brochures cannot all be equal.  If equal panel sizes are used: the margins on some of the panels will appear uneven the brochure folds will not fall properly in relation to the text.  The thickness of the paper stock affects the amount of space taken up by the fold.

12. Chapter 6 Quick Links Slide 12 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Methods Used to Create Brochures  Newspaper columns—rarely used.  Text boxes—most common: position 3 text boxes on the page to represent 3 panels remove borders  Tables: set up with 5 columns, 1 row; 3 columns for the text/graphics and 2 columns for the margins remove borders  2-pages per sheet feature—used in single- fold brochures.

13. Chapter 6 Quick Links Slide 13 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Methods Used to Create Spacing between Columns Method Used to Create Columns Method Used to Create Spacing between Columns Columns feature At the Columns dialog box in the Width and spacing section, adjust the amount in the Spacing text box. Table feature Create blank columns in between the columns that contain the text for each panel. Text Box feature Size and position the text boxes containing the text for each panel, leaving the desired amount of white space between text boxes. 2 pages per sheet feature Applicable only to single-fold brochures, white space is achieved by adjusting the margin settings. Book Fold feature White space is achieved by adjusting the margin settings and the gutter space.

14. Chapter 6 Quick Links Slide 14 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Word’s Brochure Template—Formatted in Columns  A letter-fold (3-panel) brochure.  Contains instructions and tips.  Shows how formatted text might appear for: columns headings subheadings cover title cover graphic image  Delete default text and type your content.

15. Chapter 6 Quick Links Slide 15 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Word’s Brochure Template— Formatted in Columns…/2

16. Chapter 6 Quick Links Slide 16 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using an Online Template— Formatted in Text Boxes

17. Chapter 6 Quick Links Slide 17 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Understanding Newspaper Columns  Newspaper columns: Text flows from the bottom of one column to the top of the next column.  By default, all documents are set up in a one-column format.  Column formatting can be assigned before the text is typed or it can be applied to existing text.

18. Chapter 6 Quick Links Slide 18 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Newspaper Columns click Format, Columns 

19. Chapter 6 Quick Links Slide 19 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Inserting Breaks  Column break: Ctrl + Shift + Enter  Page break: Ctrl + Enter  Insert a continuous section break at the end of the last column to balance the text in columns. click Insert, Break  click 

20. Chapter 6 Quick Links Slide 20 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Reverse Text  Reverse text: White text set against a solid background.  Effective with single words, short phrases, or special characters.  Easy to create using Text Box or AutoShape features: 1.create text box or AutoShape 2.change the fill color 3.change the text color  If necessary, change paragraph alignment and spacing by clicking Format, Paragraph.

21. Chapter 6 Quick Links Slide 21 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Customizing Bullets and Numbers click Format, Bullets and Numbering  click 

22. Chapter 6 Quick Links Slide 22 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Customizing Bullets and Numbers…/2  Options are available for changing the: bullet character indent after bullet tab after text indent for wrapped text lines

23. Chapter 6 Quick Links Slide 23 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Formatting with Styles  Style: A group of defined formatting instructions that can be applied at one time to a whole document or to various parts of a document.  A style may be edited which automatically updates any occurrence of that style within a document.  Most built-in styles are available in templates.  Normal style: A set of formatting instructions automatically applied to any text that is typed unless other formatting instructions are specified.

24. Chapter 6 Quick Links Slide 24 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Accessing Styles  Use the Style list box located at the left side of the Formatting toolbar.  Pressing Shift + Down Arrow will display all styles.

25. Chapter 6 Quick Links Slide 25 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Accessing Styles…/2  You can also view all available styles using the Styles and Formatting task pane. click Format, Styles and Formatting 

26. Chapter 6 Quick Links Slide 26 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using the Style Gallery  Use to apply styles from other templates to the current document. click Format, Theme  click Style Gallery button 

27. Chapter 6 Quick Links Slide 27 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using AutoFormat  Automatically applies predesigned styles. click Format, AutoFormat 

28. Chapter 6 Quick Links Slide 28 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Understanding Word Styles  Paragraph style: A set of formatting instructions that applies to an entire paragraph.  Character style: A set of formatting instructions that applies to selected text only.  Table style: Styles including borders, shading, alignment, and fonts used in a table.  List style: Style used to format bulleted or numbered lists. Paragraph style Character style List style Table style

29. Chapter 6 Quick Links Slide 29 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Styles  Creating a style by example: Format text and then use the Style button on the Formatting toolbar.  Creating a style using the New Style dialog box: click the New Style button in the Styles and Formatting task pane.

30. Chapter 6 Quick Links Slide 30 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. New Style Dialog Box

31. Chapter 6 Quick Links Slide 31 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Applying Styles  A style can be applied before you type text or to text in an existing document.  Use the Style button on the Formatting toolbar or the Styles and Formatting task pane.

32. Chapter 6 Quick Links Slide 32 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Modifying and Updating an Existing Style  When you modify a style, all text to which that style has been applied is changed.  At the Styles and Formatting task pane, click the down-pointing arrow at the right side of the style name and then click Modify.

33. Chapter 6 Quick Links Slide 33 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Removing a Style from Text  Use the Clear Formatting style.

34. Chapter 6 Quick Links Slide 34 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using the Microsoft Office Online Templates Web Page Booklet Template  A template serves as a foundation for creating a customized document.  Book fold: Word feature used to print two pages on one side of the paper. For example, in an eight-page booklet: pages 8 and 1 are on the same side of the same sheet pages 7 and 2 share the same sheet pages 6 and 3 share the same sheet page 5 and 4 must print on the same sheet  The Book fold option is available at the Page Setup dialog box at the Margins tab.

35. Chapter 6 Quick Links Slide 35 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Duplex Printing  Duplex printing: Printing on both sides of the paper. Some printers can print in duplex mode.  Check printer settings by clicking File, Print, and then Properties.  If you do not have a duplex printer, use the manual duplex feature by clicking File, Print, and then check the Manual duplex check box.  Change the printing order by clicking Tools, Options, and then clicking the Print tab.

36. Chapter 6 Quick Links Slide 36 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Working with Headers and Footers  At the Page Setup dialog box, click the Layout tab to: change the header and footer margins create a different header and footer for the first page or section create different headers and footers for odd and even pages  The Header and Footer toolbar appears in the pane.

37. Chapter 6 Quick Links Slide 37 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Copying Individual Styles click Tools, Templates and Add-Ins  click the Organizer button at the Templates tab 

38. Chapter 6 Quick Links Slide 38 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Drop Caps  Drop cap: The first letter of the first word in a paragraph formatted in a larger font size and positioned into the beginning of the paragraph.  Change color, font, size, add shadow, add fill, or drop cap first word in paragraph.  Can be applied only to existing text.

39. Chapter 6 Quick Links Slide 39 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Drop Caps…/2 click Format, Drop Cap 

40. Chapter 6 Quick Links Slide 40 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using 2 Pages Per Sheet Feature  Divides each page in half so the printed page can be folded in half.  Used in single-fold brochures or booklets.  Each half page is displayed and numbered as a separate page.  To use the 2 pages per sheet feature: 1.Click File, Page Setup. 2.Select the Margins tab. 3.Select 2 pages per sheet at the drop-down list to the right of the Multiple pages list box.  The name of some of the margin boxes will change depending on the page orientation.

41. Chapter 6 Quick Links Slide 41 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using Reading Layout View  Provides optimized layout for reading documents.  All toolbars are hidden, with the exception of the Reviewing and Reading Layout toolbars.  The Reading Layout toolbar contains a number of different buttons to facilitate the reading experience.

42. Chapter 6 Quick Links Slide 42 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Diagrams  Six diagram formats are available: 1.Organization Chart 2.Cycle Diagram 3.Radial Diagram 4.Pyramid Diagram 5.Venn Diagram 6.Target Diagram click the Insert Diagram or Organization Chart button on the Drawing toolbar 

43. Chapter 6 Quick Links Slide 43 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating Diagrams…/2  A diagram-specific toolbar will appear and can be used to modify the diagram.  Diagrams are inserted within a frame that can be resized and moved.  To add text to an element click the text and type.  The text can be formatted just like any other text.

44. Chapter 6 Quick Links Slide 44 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating a Chart  Charts and graphs are an effective method for conveying facts and figures. click Insert, Object  click the tab  click 

45. Chapter 6 Quick Links Slide 45 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Creating a Chart…/2  A Column chart and its datasheet will be inserted.  You can also create a chart using the data in a Word table.

46. Chapter 6 Quick Links Slide 46 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Using a Document Map  Displays a list of all of the headings used in a document in a pane.  Headings must be formatted using the heading styles.  Useful for navigating within a document.  Display the Document Map by clicking View and then Document Map.

47. Chapter 6 Quick Links Slide 47 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers  View mailing regulations at www.usps.gov.  Adjust margin settings to allow an adequate amount of white space on each side of the brochure page.  Use unequal panel widths in a brochure to accommodate appropriate placement of the text and folds.  Use the Print Layout view to display columns side by side.  Be consistent when varying column widths within a document.

48. Chapter 6 Quick Links Slide 48 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. DTP Pointers…/2  Make sure all column breaks are in appropriate locations.  Select Automatic at the Font color palette and the text will automatically change to white when a black fill is added.  Brochures involve many steps, so save often as you work.  Styles can help to maintain consistency and reinforce an organization’s identity.  Use drop caps sparingly.

49. Chapter 6 Quick Links Slide 49 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Commands Review Change marginsFile, Page Setup, Margins tab 2 pages per sheet File, Page Setup, Margins tab, Multiple pages, 2 pages per sheet Book fold File, Page Setup, Margins tab, Multiple pages, Book fold Manual duplex printingFile, Print, Manual duplex Columns dialog boxFormat, Columns Header and FooterView, Header and Footer Insert a column break Insert, Break, Column break; or press Ctrl + Shift + Enter Insert a page break Insert, Break, Page break; or press Ctrl + Enter Character spacing and kerning Format, Font, Character Spacing tab

50. Chapter 6 Quick Links Slide 50 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Commands Review…/2 Borders and Shading dialog box Format, Borders and Shading Display Drawing toolbar Drawing button on Standard toolbar; or right-click Standard toolbar, select Drawing; or View, Toolbars, select Drawing Draw a text box Text Box button on the Drawing toolbar, click and drag the crosshairs to draw a box Insert existing text into a text box Select text, click the Text Box button on the Drawing toolbar Size a text box Double-click the text box border, select the Size tab, or drag sizing handles Position a text box Double-click the text box border, select the Layout tab, click Advanced, or drag to position Format Text Box dialog boxFormat, Text Box

51. Chapter 6 Quick Links Slide 51 Performance Objectives Desktop Publishing Terms Word Features Used Planning Brochures and Booklets Creating Brochures Understanding Newspaper Columns Using Reverse Text Formatting with Styles Using the Style Gallery Using AutoFormat Understanding Word Styles Creating Styles Using the Microsoft Office Online Templates Web Page Booklet Template Copying Individual Styles Using Drop Caps Using 2 Pages Per Sheet Feature Using Reading Layout View Creating Diagrams Creating a Chart Using a Document Map DTP Pointers Commands Review Copyright 2005, Paradigm Publishing Inc. Commands Review…/3 Drop Cap dialog boxFormat, Drop Cap Styles and Formatting task pane Format, Styles and Formatting Font dialog box Format, Font; or click the Font list box, Font Size list box, and/or Character formatting buttons on the Formatting toolbar Reading Layout viewRead button on Standard toolbar Document Map View, Document Map; or click Document Map button on Standard toolbar Chart or graph Insert, Object, Create New tab, select Microsoft Graph Chart in the Object type list box Diagram or organization chart Insert Diagram or Organization Chart button on Drawing toolbar