1. Prague eStrategy1 Prague eStrategy 2010 Route to e-Prague Jaroslav Šolc Rudolf Abraham Prague City Hall, IT Department

2. Prague eStrategy2 Content City Profile Why eStrategy? Base Procedure Content … Lessons Learned

3. Prague eStrategy3 Prague – the City profile (1) Area496 km2 Population 1.16 mil. Density of population 2 334 inhab./km2 Number of businesses 384 300 GDP per capita11 690 EUR Contrib. of Prague to the GDP 24% Unemployment rate 3.4% Budget of the City of Prague: ca 1 bil. EUR

4. Prague eStrategy4 Prague – the City profile (2) Administration - 1 of 14 regions of the Czech Rep. - municipality (capital, statutory city) Internal structure: 57 districts - elected bodies, authorities - 22 of them special role (state adm.) Districts: self-gov., authonomy in IT Organizations established by the City

5. Prague eStrategy5 Why eStrategy? Challenges of Information society development, trends Direction and priorities for future development, vision, objectives Thematic strategy, mid-term planning document Agreement on political level, framework for the administration Co-ordinated project management, use of resources, action plan Where we are, where to go, how to reach … § Requested by CZ legislation (PA Inf. systems) ?

6. Prague eStrategy6 Base PRAGUE Strategic/master plan, 2000 (updated) Programme of the City Council Board (2002 – 2006) Prague Declaration on the Information society development (2003) (First) IT Strategy of the City of Prague (2001- 2004) CZECH REP. National Information and Communication Policy, e- Czechia 2006 Czech legislation EUROPE eEurope 2005 Action Plan Trends, technology, eGovernment …

7. Prague eStrategy7 Procedure (1) Project preparation specification, responsibilities, selection of partner – KPMG, contract (end of 2003 – II/2004) Analysis documents, consultations, interviews Prague City Hall, selected organisations, Municipal districts, politicians draft SWOT + discussion (II-VI/2004) Draft and internal discussion IT Dep., CEO office, info for secretaries of mun. districts... (VI-IX/2004) City Council Board (1) Info, approval of the concept and start of the discussion (XI/2004) Metodology: SWOT World Class IT Theory of Constraints Balanced Scorecard

8. Prague eStrategy8 Procedure (2) Official discussion with municip. districts (req. by the Status), management of the Prague City Hall, expert review (Deloitte, Advice cz, Univ. of Economics, Cisco), workshop (XI/2004-I/2005) Comments to proposals for changes, new version 280 written proposals (87 to be implemeted) from 13 MD and 15 PCH Deps. (II-III/2005) Next steps: Set of documents for the City Council Board (2) IT Dep., CEO (IV/2005) Plitical approval by the City Council Board and Municipal Assembly (expected until VI/2005) Strategic management for IT development persons, roles, methods, working with Action Plan, evaluation (to be started during 2005)

9. Prague eStrategy9 Content (1) Base SWOT analysis Trends, key problems, motivation KEY PROBLEMS.. heterogenity, lack of interoperability.. low level of co-ordination and project management.. strategy 2001 - not completed approval process.. no standardisation of services and websites.. web low widely used ICT, increased quality of the city management.. reserves in strategic management, organisation, limited competencies.. lack of information mgmt on the whole-city level

10. Prague eStrategy10 Content (2) Vision (e-Prague 2010) Main tasks and priorities VISION.. productive and economic information environment, open society.. widely used ICT, increased quality of the city management.. increased number, scope and quality of information services.. security, data protection.. simple interface to the city administration,, 7x24 availability.. city representatives skilled in ICT PRIORITIES.. security and reliability of IS/ICT.. permanent development of IS/ICT.. high effectiveness.. users value oriented (outputs, results)

11. Prague eStrategy11 Content (3) Priciples.. information – valuable property.. measurable results.. information management is task for all city bodies.. ownership and responsibility.. protection, spare solutions.. shared ownership of data.. priority for electronic data maintenance.. data available (if not protected by legislation, privacy).. DATA: shared, available, clear origin and ownership.. SW appl.: technological independency, easy to use, changes on requirements onle, flexibility.... INTEROPERABILITY: federation model, standards

12. Prague eStrategy12 Content (4) Strategic objectives 6 main 21 detail importancy and urgency classification Action plan 6 main relations to objectives Timetable, Financing MAIN OBJECTIVES 1... all-round availabilty of information 2... modern on-line services 3... use of public + private resources 4... effective management 5... improvement of the city mgmt. and development 6... readiness of administration, politicians, citizens

13. Prague eStrategy13 Content (5) Action plan proposed programmes / projects relations to objectives Timetable, Financing ANNEXES (details) SWOT anal. principles objectives and indicators.. ACTION PLAN, programmes (areas) Information management (organisation, standards, portfolio mgmt.) ICT security Infrastructure, technical equipment New services Training New organisational models (outsourcing, shared services) Digital data mgmt.

14. Prague eStrategy14 ePrague PCH MDA 1-22 MDA PRG - xx org. services providers investors customers applicants DP, PRE, PP, PV, PT... schools, universities research NGO applicants info debate particip. Counc. CoP Counc. MD A – administration (G – government) B - business C - citizens national international enterprises tourists CZ, foreigners central aut. ministries, region partners cities regions, CR/EU/World

15. Prague eStrategy15 Lessons Learned Involvement of top management (politicians – administration – citizens) Discussion (many authonomous players) Principles Top down? Federation! Leadership? Organisational structure and methods = key precondition Co-ordination, project portfolio management Measurable objectives, reporting Co-operation and co-financing Hot topics PPP, outsourcing Learning from each other

16. Prague eStrategy16 Jaroslav Šolc jaroslav.solc@cityofprague.cz, tel. +420 236002682 Prague City Hall, IT Department Thank you for attention Questions?