1. Presentation Author, 2006 An Overview of Furlough BATO Facts and Snacks

2. A note to begin… Furlough is a complicated topic There are many special situations If you have questions about your personal situation please schedule an appointment with BATO staff so we can go over it together

3. Summer Furlough Furlough will be earned and applied to FY 11 balances Employees may take furlough time during 2010 or 2011. 5.33 hours of furlough are earned for each the first 2/9 The most furlough that can be earned during the summer is 10.7 hours for 100% appointment

4. How much furlough is required 8 days for full time 12-month employees 6 days for full time 9-month employees Other employees are prorated based on FTE or pay University fixed furlough days are required –(4 per fiscal year)

5. Fixed Furlough Days 10-11 Friday, November 26, 2010 –(day after Thanksgiving) Friday, March 25, 2011 –(Spring break) Thursday, December 30, 2010 –(day before New Year's Eve) Friday, May 27, 2011 –(Steam shutdown day) –12 month employees OR some summer appointments

6. LTE and Hourly Academic Staff Appts. Eligible hours are reduced by 3.065% No furlough leave is generated Not required to report furlough hours Supervisors must track hours worked

7. Lump Sum Appointments Reduce pay automatically by 3.065% No furlough leave is generated Not required to report furlough hours

8. Classified furlough time reports  Take fixed furlough days  Schedule remaining furlough days with department or supervisor  Take in 2 hour increments  Report on regular time sheets  NOTE: no more then 8 hours of FTO (mandatory or floating) can be used in any one work week

9. Unclassified furlough reporting Take fixed furlough days Schedule remaining furlough days Take furlough in 2 hour increments but must be 8 hours in 1 week If salary is reduced by 3.065% use regular Leave Report If salary is reduced as taken, use Furlough Time Report

10. Receiving furlough reports You will be notified by email every month that a new leave/furlough report is available in your portal Furlough reports are due to supervisors by the 5 th of each month to be applied towards the next months paycheck

11. Furlough balances  Faculty and staff earning statements now include furlough balances  Your personal earning statement shows the total amount of furlough time you have used to date (TOTAL USED)  how much furlough time you have left for the fiscal year (REMAINING)  And the amount of FTO (if any) that was used during a pay period (CURR USED)  If you don’t see your furlough balance try scrolling down on your paystub  As you continue to monitor your furlough deductions through the fiscal year please report any errors to BATO

12. Role of supervisors  All supervisors should receive a copy of a furlough monitor report that includes balances for their faculty and staff.  Department chairs and supervisors are responsible for monitoring furlough balances and working together to schedule remaining FTO by deadlines  If, by March 2011, fixed furlough days do not satisfy 2010-11 furlough obligation, the supervisor and/or manager must schedule the required furlough day(s) in writing and send a copy to BATO.

13. Furlough tools for you  http://www4.uwm.edu/hr/furloughs/  Access your earning statements any time through the UWM portal at my.wisconsin.edu/ my.wisconsin.edu/  Monthly reports from Human Resources  Schedule division/department meetings with BATO staff.

14. FAQs  When does this end?  Classified furloughs must be used by June 18th.  Unclassified furlough must be used by June 30th Submit furlough report to your payroll department by June 20th.  How are student workers affected?  Students are not responsible for furlough hours or reduction in pay  What if someone works on a fixed furlough day or is not scheduled to work?  Please make note on your leave/furlough/timesheet that you did work during the fixed day

15. FAQs continued…..  Are benefits/retirement affected?  No  How will I keep up with this?  UWM Furlough Tracker for 2010-2011 is a template provided on the furlough website to assist in your furlough tracking UWM Furlough Tracker for 2010-2011  Can furlough be used for unpaid leave?  Furlough can replace a minimum of 2 hours and up to 8 hours per week of unpaid leave, until you have exhausted your furlough balance  What if I have split appointments?  You need to report your furlough based proportional to your appointments. See Chris or Tanya about this.

16. Presentation Author, 2006 Questions about furlough

17. Resources http://www4.uwm.edu/hr/toolkits/leave_ toolkit/index.cfm http://www4.uwm.edu/hr/toolkits/leave_ toolkit/index.cfm http://www4.uwm.edu/hr/furloughs/inde x.cfm http://www4.uwm.edu/hr/furloughs/inde x.cfm www.my.wisconsin.edu