1. 07 – Project Management Software
B063 – OCER Theatre
07 – Project Management Software

2. Project Management
Planning and production of a theatre show is complex.
Roles:

3. Project Management
Project management used to bring a task to a successful conclusion

4. Project Management Task breakdown Break it into sub-tasks
Determine timescales for each sub-task.
Looks for dependencies between tasks as well.

5. Project Management Team Allocation
Chooses the best people for each task.
Scheduling
Identify tasks
Order of implementation of tasks
Resources required to implement tasks
Timescales of tasks
Create a synchronised plan
Visually created in a Gantt Chart

6. Project Management Monitoring and reporting
Make sure the project is kept on schedule
Sub-tasks checked at regular intervals to ensure that they are meeting requirements of the specification.
Deadline are met
Meetings held with all parties.
Gantt charts help to monitor all above and help get projects back on schedule if they drift.

7. Project Management Gantt Charts Start and end dates
Dependencies between tasks
Mile stones

8. Project Management
Gantt Charts – Advantages and disadvantages

9. Project Management
Typical project management software will offer:

10. Project Management Stages of project management Planning
Generating a comprehensive list of tasks for the project.
Dividing up tasks into further sub tasks
Setting start and end dates
Linking tasks and setting up dependencies.
Assigning resource – staff etc,.

11. Project Management Stages of project management Progress
Team members enter progress into software – including time taken
PM receives alerts of tasks behind schedule.
PM reviews progress to see whether on or behind schedule.

12. Project Management Stages of project management Tracking
Keeps track of budgets
Detects risks to project early.

13. Project Management Software
Microsoft Project – single user application
Web Based – accessed through wifi – smart phones, tablets etc.
Collaborative – Multiple users modify plan at the same time.
Integrated – Creates individual task lists, calenders, charts etc.