1. Title of presentation umanitoba.ca Field Orientation

2. Welcome to Field Orientation We are taking some time today to discuss: Overview of field including, expectations and roles. Learning contract Monthly time task sheets and journals

3. Field Instructor Package & Student Resources Course outline Field Placement Overview Dates to Remember Monthly journal Guideline Time Task sheet and example Breaking out of the Box chapter outline Breaking out of the Box worksheets Resources for journal writing Summary of Field Requirments Student Field Manual http://umanitoba.ca/faculties/soci al_work/media/Field_Instruction_ Manual2011.pdf http://umanitoba.ca/faculties/soci al_work/media/Field_Instruction_ Manual2011.pdf

4. Importance of Field Field Instruction is 12 credit hours and Field Focus is 6 credit hours Ensure that you are registered in Field Instruction 1 (3150) and Field Focus 1 (4200) or Field Instruction 2 (4120) and Field Focus (4300). Ensure you have completed your FIPPA & PHIA Chance to implement theory into practice. You will be required to put in a great deal of time and energy into field.

5. Time management Self care Developing your professional persona Team work Supports (family, social networks, university, agency) Communication How will I prepare for Field? Resource: Breaking out of the box Chapters 1 – 4. Discussion: Who is going to support you through field?

6. 420 hours needed by August 21 st to complete field (3-4 days a week, some weeks will need to work 5 days). Mid-term will occur at 210 hours Final Evaluation will occur at 420 hours Calendar outlining plan for hour completion –Submitted with learning contract Field Instruction 3150 or 4120

7. Link classroom knowledge with field placement experience and take initiative to seek and make the appropriate use of supervision. Have a working knowledge of community resources. During the year, students in field will: Field Instruction 3150 or 4120 Resource: Breaking out of the box Pg. 94 - 98

8. Field Instruction 3150 This is your first educationally directed field experience. Opportunity to assume responsibility for social work engagement, assessment, planning, intervention, evaluation, and integrating theory from class. Your 3150 final evaluation follows you to your next Field placement. Refer to the course syllabus for specific requirements. –Emailed & on D2L

9. Field Instruction 4120 An educationally directed practice experience building on SWRK 3150. –Review 3150 evaluation for 4120 learning contract Opportunity to continue practicing your skills and move towards more independent practice. Goals and practice expectations for 4120 are higher than in 3150. –Move into independent practice and take full responsibility for learning.

10. Introduction of student Policies and procedures of the agency need to be read and discussed. Examples include:  Dress code  Hours of operation  Confidentiality and signing oaths of confidentiality  Review Code of Ethics Examples cont.:  Do you require a car?  Who can drive the agency car?  Do you need to be accompanied on home visits?  Safety issues/concerns?  How do you identify yourself as a student? Orientation to the Agency Is very important and should include: Resource: Breaking Out of the Box.

11. Policies, Procedures, & Confidentiality It is important that you are familiar with all agency and university policies and procedures from the beginning of your practicum. It is also strongly suggested that you refer back to these throughout your practicum. Confidentiality is also very important. Resources: Summary of Field Requirements Handout Student Field Manual http://umanitoba.ca/faculties/social_work/media/Field_Instruction _Manual2011.pdf http://umanitoba.ca/faculties/social_work/media/Field_Instruction _Manual2011.pdf

12. Confidentiality guidelines will be observed, when using social media The following guidelines for social media interactions with current and past clients are based on general best practices: The Faculty recognizes that circumstances can vary and encourages consultation with your field instructor, advisor, or liaison. Do not “friend” clients or accept requests to be “friended” from current or previous clients. Do not use messaging websites such as Twitter or Facebook to contact clients or to respond to clients. Do not use your personal email address to communicate with clients. Use caution when discussing your work or studies with clients. Remember that all email communication are retained in the logs of both your and your clients’ internet providers. Remember that information that you provide about yourself on websites can be accessed by clients. Social Media Policy

13. Field Instructor/Student Responsibilities Review use of on-site mentors (If applicable). Assign appropriate learning opportunities for student to accomplish learning objectives. Please note that days and times of student attending field placement must be identified In Learning Contract/Evaluation form and should be followed consistently. Review agency training or staff development opportunities. Review student’s personal safety issues and concerns and strategies to deal with them. Review expectations for supervision (Breaking Out of the Box Chapter 3) and schedule meeting times.

14. Provides an opportunity for student growth and professional development. Face to face Minimum of 1 hr. to 1 ½ hr. Remember time sheets (student & field instructor). Weekly Supervision Meetings Resource: Breaking Out of the Box Chapter 3.

15. Weekly Supervision Meetings During weekly supervision journals can be used to: Compare student-instructor views and perceptions Monitor progress Identify issues, difficulties and areas for growth Assist in evaluating student performance.

16. Monthly Reflective Journals Students are required to complete a monthly journal and submit it into the dropbox on D2L on the last day of every placement month. Journaling is a helpful way for students to process what they are learning. Students may be asked to hand in ALL of their journals should an issue arise during placement. Your professional reflective journals are also considered a document (not a diary). Safe environment to share with your field liaison and receive support.

19. The Time/Task Sheet is to be completed and submitted into the dropbox on D2L on the last day of every month you are in placement. Full day is calculated at 7.5 hours, half-days and overtime need to be documented separately Activities should contain a summary of your day. Needs to be reviewed and signed by field instructor and original kept at your field placement. Students may be asked to hand in ALL of their journals should an issue arise during placement. Monthly Time/Task Sheet

20. The learning contract and evaluation form is now one document. Learning Contract

21. Guides student and field instructor through the learning process. Tool designed to keep focus on goal oriented learning. Combination of what the student wants to learn, what the field instructor is willing to teach, and what is within the agency’s mandate.

22. Learning Contract The learning contract is a “living” document. It will evolve and change. There will be a question and answer workshop for learning contracts on May 5th. Due date for initial learning contract is two weeks after your placement start date.

23. IDENTIFYING INFORMATION Field Placement Days: Mon. Tues. Wed. Thurs. Fri. Sat. Sun. TIME ( example: 8 a.m. – 4 p.m.; 10 a.m. – 2 p.m. ): Reflective journal frequency (e.g., daily, weekly, bi-weekly, monthly): Day(s) and time(s) of weekly field supervision: Names of onsite supervisors and/or contact person(s) in field instructor’s absence: Learning Contract: Identifying Information Section

24. Please ensure you fill out all of the required information. What days are you spending in placement? How often are you handing in a reflective journal to your field instructor? What day and time are you meeting with your field instructor for weekly supervision? Who is your alternative contact when your field instructor is absent? Learning Contract: Identifying Information Section

25. Student Name Instructor Name U of M Email Email Primary Phone Primary Phone Faculty /Field Liaison Onsite Supervisor Email Email Primary Phone Primary Phone Agency Name Address Alternate Contact Name Alternate Contact Email Primary Phone Fax Learning Contract: Identifying Information Section

26. The learning contract can be found at the beginning of each skill section. A minimum of one learning objective is required for each section; there is no maximum The learning contract will be developed with the student and the field instructor and can be reviewed and revised at any time. Developing your Learning Contract

27. 1234 Not Meeting Expectations Needs Development Currently Meets Expectations Integrates Theory and Skills N/A (Not Applicable) N/O (Not Observed) 1 Professionalism/Ethical Standards The student identifies as a professional and conducts self in a professional manner. The student is able to articulate social work ethical principles that will guide professional practice. LEARNING CONTRACT * note – the learning contract can evolve and change throughout the placement* ObjectivesActivitiesTimeline Evaluation & Learning Contract Sections

28. Developing your Learning Contract 5 Skills Areas 1) Professionalism/Ethical Standards 2) Assessment and Intervention Skills in Practice 3) Reflective Capacity and Critical Analysis 4) Fostering and Promotion of Human Rights and Social Justice 5) Integration of Policy and Practice

29. 4 Criteria for evaluation (1) Does Not Meet Expectations (2) Needs Improvement (3) Meets Expectations (4) Integrates Theory and Skills *Please note you have 2 other choices  (N/A) Not Applicable  (N/O) Not Observed Developing your Learning Contract

30. Breaking Out of the Box (P.9) What do I want to learn from my experience? What specific knowledge do I want to develop? What specific skills or techniques do I want to learn or sharpen (e.g. interviewing, assessment, referral, group work)? Is there an area of social work that I feel I don’t have a grasp on or feel that I can’t fully integrate (e.g. why policy or research are important to my daily social work practice)? Developing your Learning Contract

31. Please review the evaluation and complete the learning contract for each skill section. ObjectivesActivitiesTimeline Developing your Learning Contract

32. Evaluation Section 3150 2.1 Demonstrates effective engagement skills by using a range of interpersonal communication skills (e.g., reflection, clarification, paraphrasing, and questioning). Comments/Examples: 2.2 Communicates respectfully and effectively both verbally and non-verbally through the use of language, appropriate eye contact, body language, and S.O.L.E.R (Sitting attentively at an angle, Open posture, Leaning forward, Eye contact, Relaxed body). Comments/Examples: 2.3 Is prepared for meetings with clients and collaterals. Comments/Examples: 2.4 Reviews confidentiality guidelines and student roles with clients. Comments/Examples: 2.5 Is able to identify relevant issues and goals of clients. Evaluation Section 4120 2.1 Competence in using a range of interpersonal communication skills (e.g., reflection, clarification, and paraphrasing and questioning). Comments/Examples: 2.2 Demonstrates the ability to work with complex situations and challenging clients. Comments/Examples: 2.3 Effectively conducts meetings/interviews with clients and collaterals. Comments/Examples: 2.4 Able to articulate and intervene on relevant concerns and goals with clients. Comments/Examples: 2.5 Is able to integrate theoretical knowledge into practice providing rationale for assessment and intervention.

33. Example: Section 1- Professionalism/Ethical Standards 1.4 Demonstrates knowledge of CASW Code of Ethics and provincial/territorial social work standards. Objectives: Be able to understand and identify ethical issues and standards (3150). Practice according to standards and make ethical decisions (4120). Activities: Read CASW Code of Ethics and Manitoba SW standards, discuss these with field instructor, identify at least one ethical issue and one standard (3150). Identify an ethical dilemma in one of my cases and make an ethical decision. Identify where I am applying standards in one of my cases and reflect on how this affects the individuals involved (4120). Timelines: Jan. 31 st - Read CASW Code of Ethics and Manitoba SW standards Weekly supervision - Discuss ethics & standards with field instructor Ongoing - Identify at least one ethical issue and one standard (3150). Feb. 23 rd – Identified standards in one case Feb. 28 th – Submit journal to field instructor and field liaison reflecting on affect of standards to case July 17 th – Have identified dilemma and made a decision.

34. Signature and Comment Section

35. Critical Incidents Contact your field instructor to discuss and deal with the issue. Contact the Distance Delivery Field Office. Examples of critical incidents: –you get hurt on the job (e.g. bit by a dog, assaulted by a client) –If you are asked to something that is out of the ordinary –Are staying overnight in an institution –You are being threatened or feel unsafe

36. Time away from placement Time away must be made up by the student. If you are sick or take a few days off you must make up the time. You must pre-approve all time off with your field instructor. You and your field instructor are responsible to ensure that you complete 420 hours.

37. D2L & Submitting Documents D2L student access : https://universityofmanitoba.desire2learn.com/ https://universityofmanitoba.desire2learn.com/ All monthly time/task sheets and journals must be submitted through the D2L web service There are separate drop boxes for learning contracts, journals, time/task sheets, and evaluations. Keep a copy of the signature page in your own files, you could be required to produce it if there are problems. You will also be asked to scan/fax the signature page of the evaluation at Final.

38. Contact with Field Liaison Available through telephone, email, and skype. Telephone conferences at mid-term & final evaluation. Regular Contact PowerPoint prior to Adobe meetings

39. Tips & Reminders The electronic version of forms allows for expanding boxes and revisions. All forms are available on D2L. All documentation in the field belongs to the agency. Students could be called to court many years from now and asked about their documentation. If you are not sure about something please ask your field instructor.

40. Dates to Remember DATES TO REMEMBER are posted in D2L and have been sent to you and your field instructor. Please mark the dates on your calendar.

41. The field team wishes you the best success in your field placement and hopes that you have a wonderful experience. Thank you to all our field instructors for accepting and supervising our students.

42. We love hearing from you! If your matter is of an urgent nature and you cannot contact your field liaison please contact Joan Churley at 204-474-6812 OR email joan.churley@umanitoba.cajoan.churley@umanitoba.ca am not in the office please contact Joan Churley. We encourage you to use the discussion board on D2L and to connect through our Facebook group.

43. Title of presentation umanitoba.ca