1. Avoiding Problems with Grants.gov Session 4
Shawn Bennett
e-Grants Liaison

2. Agenda Grants.gov Update Email Notifications
Common Grants.gov Rejections
PDF Issues
Forms Issues
NIFA Update
Things to Remember
Other Information
Questions

3. Grants.gov Update October 19, 2009, Contact Center Available 24/7.
February 10, 2010, Production “Boost”.
May 2, 2010, Test “Boost”.
June 2010 Build
Verifying AOR on Submit (Block Submission)
Enhanced Search Capabilites (Open Only)

4. Grants.gov Update (Continued)
September 2010 Build, Security Enhancements
90 Day Password Reset
1 Year Deactivation
Password Rules
Inactivity Reduced to 15 Minutes
Forgot Password Function

5. Grants.gov Update (Continued)
Future Change, “Next Generation” Grants.gov
Increase Functionality
Increase Commonality
Reduce Operating Costs
Improve Disaster Recovery Capability

6. Email Notifications Who is Getting the Emails?
What s Should I Receive?
Scenario 1: All Goes Well with the Submission.
Scenario 2: Rejected with Errors by Grants.gov
Scenario 3: Not-Accepted by the Agency.

7. Scenario 1: All Goes Well With the Submission
Who is Getting the s?
Grants.gov s are ONLY Received by Submitter.
Agency s are Received by the Authorized Representative and Project Director on SF424.
What s Should I Receive?
Grants.gov
Submitted
Validated
Received by Agency

8. Scenario 1: All Goes Well With the Submission (Continued)
What s Should I Receive (continued)?
Agency
Receipt
Acknowledgement

9. Scenario 2: Rejected with Errors by Grants.gov
Who is Getting the s?
Grants.gov s are Only Received by Submitter.
What s Should I Receive?
Submitted
Rejected with Errors

10. Scenario 3: Not-Accepted by the Agency
Who is Getting the s?
Grants.gov s are Only Received by Submitter.
Agency s are Received by the Authorized Representative and Project Director on SF424.
What s Should I Receive?
Grants.gov
Submitted
Validated
Received by Agency

11. Scenario 3: Not-Accepted by the Agency (Continued)
What s Should I Receive?
Agency
Receipt
Not-Accepted

12. Agency Receipt
From: Sent: Tuesday, May 11, :18 PM To: Bennett, R Shawn Subject: Receipt of Grant Application GRANT by USDA-NIFA
Shawn Bennett,
The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA), U.S. Department of Agriculture.
Tracking Number GRANT
Application Title Test
Time of Submission Tue May 11 13:43:14 EDT 2010
CFDA Animal Health and Disease Research
Funding Opportunity USDA-NIFA-AHFP
Application Deadline Thu May 13 00:00:00 EDT 2010
 You will receive a subsequent when your application is accepted or declined for review by NIFA.
Please do not reply to this message.
USDA . National Institute of Food and Agriculture
Investing in Science / Securing our Future

13. Agency Not-Accept Email
From: Sent: Thursday, December 17, :27 PM To: Bennett, R Shawn Cc: Bennett, R Shawn Subject: Non-Acceptance of Grant Application for review at USDA - NIFA
Evonne Pedawi,
The following grant application you submitted has been declined for review by NIFA.
Tracking Number GRANT
Application Title This is a test package to test Grants USDA receipt deployment with updated Adobe Forms.
Time of Submission :37:02.0
CFDA Not Elsewhere Classified
Funding Opportunity USDA-NIFA-SRGP
Application Deadline :00:00.0 
The reason this application has been declined is as follows:
This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma
You may contact Sushma Peddi at NIFA via at if you have any questions.
USDA . National Institute of Food and Agriculture
Investing in Science / Securing our Future

14. Agency Acknowledgement Email
--THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY--
APRIL 12, 2010
David A. Christopher
Molecular Biosciences & Bioeng
University of Hawaii
Honolulu, HI
The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES):
Title: Genetic modification of anthurium to increase post- harvest life and flower yield
Proposal Number Assigned by CSREES:
Date Received: 05-APR-10
Grants.Gov Tracking Number: GRANT
Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title.
Sincerely,
Nicole Williams
Team Leader
Proposal Services Unit
Competitive Programs
cc: Paul Kakugawa

15. Grants.gov Validation Email
From:
Sent: Monday, February 09, :28 AM
To: Hitchcock, Jason
Subject: GRANT Grants.gov Submission Validation Receipt for Application
 Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and review.
Type: GRANT
Grants.gov Tracking Number: GRANT
You will be notified via when your application has been retrieved by Grantor agency.
Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
(M-F 7:00 AM - 9:00 PM ET)

16. Grants.gov Submission Email
From: Sent: Thursday, January 29, :15 AM To: Hitchcock, Jason Subject: GRANT Grants.gov Submission Receipt
Your application has been received by Grants.gov, and is currently being validated.
Your submission was received at 29-Jan :13:14 AM ET
Validation may take up to 2 business days.
Type: GRANT
Grants.gov Tracking Number: GRANT
We will notify you via when your application has been validated by Grants.gov and is ready
for the Grantor agency to retrieve and review.
DUNS Number:
AOR name: Jason Hitchcock
Application Name: Adobe Forms Testing of Matching Package
Opportunity Number: USDA-CSREES-SCRI
Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID
Thank you.
Grants.gov
if you have questions please contact the Grants.gov
Contact Center:
(M-F 7:00 AM - 9:00 PM ET)

17. Grants.gov Rejection Email (Part 1)
From:
Sent: Friday, January 23, :20 AM
To: Hitchcock, Jason
Subject: GRANT Grants.gov Rejection Notice for Application
Dear Applicant:
Your submission was received on 23-Jan-09 08:19:39 AM, ET .
However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were detected:
 Error:Schema validation failed
DefaultValidationHandler found 3 problems:
3 Errors:
1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element 'RR_FedNonFedBudget:BudgetYear'. One of " is expected.
2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'.
3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is not valid.

18. Grants.gov Rejection Email (Part 2)
The document is NOT valid!
Please correct the above error(s) and resubmit your application to Grants.gov.
Type: GRANT
Grants.gov Tracking Number: GRANT
DUNS Number:
Application Name: Current Adobe Forms Testing Matching
Opportunity Number: USDA-CSREES-SCRI
Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package
AOR Name: Jason Hitchcock
Thank you,
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
(M-F 7:00 AM - 9:00 PM ET)

19. Agency Receipt Email from Grants.gov
From:
Sent: Friday, January 23, :20 PM
To: Hitchcock, Jason
Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT
Your application has been retrieved by the Grantor agency and is currently being reviewed.
Type: GRANT
Grants.gov Tracking Number: GRANT
We will notify you via when your Grantor agency has assigned an Agency Tracking Number to your application.
Thank you,
Grants.gov Customer Support
(7 a.m. - 9 p.m. ET)
PLEASE NOTE: This is for notification purposes only. Please do not reply to this for any purpose.

20. Common Grants.gov Rejections
The Authorized Representative (AR) is not designated to submit.
The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).

21. PDF Issues Password Protection Some Scanned Documents (Konica)
Disguised Files

22. Forms Issues Cummulative Budget (Trainees) Personal Information Form
Section E
Personal Information Form
Stops after 4 additional
Other Project Information Form
Section 4a, 4b, 4c, 4d

23. NIFA Update REEport Research.gov
Automated Standard Applications for Payment System (ASAP)

24. Things to Remember Submit Your Application Early.
Follow All Instructions.
RFA
NIFA Application Guide
Late Applications Need to be Justified.
Grants.gov Case Numbers
Save Your Application.

25. Things to Remember (Continued)
Watch Those Special Characters
Be Mindful of File Name Length (50)
Adobe Version
Make Sure You are Authorized to Submit
Know Your E-Biz Point of Contact

26. Other Information Programmatic Questions
Refer to the RFA.
Electronic Application Forms Help
Grants.gov at or
NIFA or

27. Other Information (Continued)
NIFA Internet Site:
Grants.gov Applicant Resources:
Grants.gov Grantor Resources:

28. Questions?