1. Q G 1 WGBH Public Television Quality Workshop 1 In the Beginning: It’s all about Metadata Alison Bassett, WGBH

2. Q G 2 WGBH Public Television Quality Workshop 2 Goals  To show how to organize production materials - research, shoot, third party  To show how to shutdown materials - archive

3. Q G 3 WGBH Public Television Quality Workshop 3 Tools are Filemaker Templates  Filemaker 7.0 or higher - Easy to use - Easy to search  Free under Creative Commons license

4. Q G 4 WGBH Public Television Quality Workshop 4  Track materials  Find materials again  Re-use materials in other productions  Save and use materials in other ways - Websites - Sell materials to others

5. Q G 5 WGBH Public Television Quality Workshop 5 Reasons to do this:  Push to offer materials on-line

6. Q G 6 WGBH Public Television Quality Workshop 6 Reasons to do this:  Open Vault - http://openvault.wgbh.org/

7. Q G 7 WGBH Public Television Quality Workshop 7 Reasons to do this:  Teachers’domain - www.teachersdomain.org/

8. Q G 8 WGBH Public Television Quality Workshop 8 Reasons to do this:  Stock Sales - wgbhstocksales.org/

9. Q G 9 WGBH Public Television Quality Workshop Reasons To Do This: The Digital Revolution

10. Q G 10 WGBH Public Television Quality Workshop 10 Media Library and Archives  Forced to standardize metadata  Created Filemaker templates  PBCore Compliant -  PBCore Compliant - http://pbcore.org/2.0/

11. Q G 11 WGBH Public Television Quality Workshop 11 How we find the stuff again Current home grown library system

12. Q G 12 WGBH Public Television Quality Workshop 12 FM Tools Backbone to Info:  Original Footage Database  Stills Database  Stock Database

13. Q G 13 WGBH Public Television Quality Workshop 13 Find the templates & handbook: http://openvault.wgbh.org/blog/about/media-production-organizational-tools/ http://openvault.wgbh.org/blog/about/

14. Q G 14 WGBH Public Television Quality Workshop 14 Research Phase:  Stills Database  Stock Database  Figure out an organizational structure - unique numbers - a numbering range = a footage house (BBC = 1100, ABC = 1200)

15. Q G 15 WGBH Public Television Quality Workshop 15 STILLSLAYOUT

16. Q G 16 WGBH Public Television Quality Workshop 16 STILLSLAYOUTFile-basedProduction

17. Q G 17 WGBH Public Television Quality Workshop 17 THUMBNAILS OR LIST LAYOUTS

18. Q G 18 WGBH Public Television Quality Workshop 18 Stock Footage:

19. Q G 19 WGBH Public Television Quality Workshop 19 Stock Footage: Digital Fields

20. Q G 20 WGBH Public Television Quality Workshop 20 Stock Footage: List Layout

21. Q G 21 WGBH Public Television Quality Workshop 21 Production Phase:  Stills Database  Stock Database  Original Footage Database

22. Q G 22 WGBH Public Television Quality Workshop 22 Original Footage:

23. Q G 23 WGBH Public Television Quality Workshop 23 Original Footage: Digital

24. Q G 24 WGBH Public Television Quality Workshop 24 Original Footage:

25. Q G 25 WGBH Public Television Quality Workshop 25 Post Production Phase  Materials Used Database Program Log Program Log Payment to third parties Payment to third parties Cue Sheets Cue Sheets

26. Q G 26 WGBH Public Television Quality Workshop 26 Archiving Phase  Today: Mixture of physical and file-based media  Vault & Off-site Storage facility: - over 750,000 physical items  DAMNear-line and LTO tapes  DAM: Near-line and LTO tapes - 155,000 Digital Assets

27. Q G 27 WGBH Public Television Quality Workshop 27 Archiving Phase  Metadata from databases: - groomed & uploaded into MARS - groomed & uploaded into MARS  Physical assets: - bar coded & archived

28. Q G 28 WGBH Public Television Quality Workshop 28 Archiving Phase  MARS Asset Record

29. Q G 29 WGBH Public Television Quality Workshop 29 Archiving Phase  Physical assets

30. Q G 30 WGBH Public Television Quality Workshop 30 FILE-BASED MEDIA: Artesia Open Text:

31. Q G 31 WGBH Public Television Quality Workshop 31 DAM: Over 155,000 assets Thumbnail identifies the type of asset being displayed

32. Q G 32 WGBH Public Television Quality Workshop 32 Stills:  Most integrated example of digital workflow  Stills database from production uploaded into our MARS database  Digital stills are ingested into our digital asset management system  Displayed in both MARS & DAM

33. Q G 33 WGBH Public Television Quality Workshop 33 A still record in the producer’s stills database…

34. Q G 34 WGBH Public Television Quality Workshop 34 The same still record now in our archive database…

35. Q G 35 WGBH Public Television Quality Workshop 35 The still is available to download from MARS at high or medium resolution.

36. Q G 36 WGBH Public Television Quality Workshop 36 And stored and pulled from the DAM system, without users realizing there is an integration.

37. Q G 37 WGBH Public Television Quality Workshop 37 But what do we do with the file-based video…

38. Q G 38 WGBH Public Television Quality Workshop 38 What we are currently testing: Mapping from Database record To DAM

39. Q G 39 WGBH Public Television Quality Workshop 39 Ingest tool:  Software called VITA.  It is able to ingest the production database data at the same time as the video ingest.  It asks your security credentials, keyframe interval, and the XSL stylesheet to query in order to do the ingest.

40. Q G 40 WGBH Public Television Quality Workshop 40 After ingest, users may stream the video, or download the proxy or essence :

41. Q G 41 WGBH Public Television Quality Workshop 41 It’s challenging:  Create a mapping document between Filemaker and DAM  Use mapping to generate an xml stylesheet  Video is ingested simultaneously with the metadata from Filemaker using the xml stylesheet  Technical metadata is ingested simultaneously with the video and production data using the xml generated by the source digital files.

42. Q G 42 WGBH Public Television Quality Workshop 42 It’s challenging:  Different formats being created all the time.  Different cameras generate different folder structures  Files for actual media are nested several folders down.

43. Q G 43 WGBH Public Television Quality Workshop 43 It’s challenging: Sony EX structure

44. Q G 44 WGBH Public Television Quality Workshop 44 It’s challenging: Panasonic P2 structure

45. Q G 45 WGBH Public Television Quality Workshop 45 It’s challenging: Media Database - CatDV

46. Q G 46 WGBH Public Television Quality Workshop 46 Takeaways  FileMaker Tools help track material  Standard metadata is the key to success  Must remain nimble with ever changing media  Must keep exploring easier integration of systems

47. Q G 47 WGBH Public Television Quality Workshop 47 Discussion QG@pbs.org org/qualitygroup pbsconnect.org/qualitygroup Alison Bassett WGBH 617-300-3836 alison_bassett@wgbh.org What have been your experiences? Questions?