1. An introduction to BS 8555 Bekir Andrews www.groundworkebslondon.co.uk
Welcome to this morning’s workshop on “Environmental Management Systems in Practice”
My name is Bekir Andrews and I am the environmental business manager of Groundwork West London which has ISO Today, I am here representing Envirowise as one of their specialist fast track advisors. Envirowise offers UK businesses with free, independent, confidential advice and support on practical ways to increase profits, minimise waste and reduce environmental impact.
Envirowise provides practical, independent and proven guidance through:
A dedicated, free helpline
On-site visits delivered by a nationwide team of expert advisors
Information resources from case studies to best practice guides
Over 200 events a year, from intimate seminars to major exhibitions
An informative website
I am delighted to be able to speak at this event as I have worked with many businesses in Hammersmith Fulham for the last seven years. My specialisms are resource efficiency and environmental management systems.
Now in theory your either here because you want to set up an EMS within your own company or organisation or are simply interested in finding out more on what environmental management systems entail.
Can I have a show of hands of who of you is in the process of implementing an EMS
Can I have a show of hands of is considering implementing an EMS
Can I have a show of hands who already has an EMS

2. Outline of the Presentation
BS 8555 and the Acorn Inspection Scheme
The Six Phases of BS 8555
Undertaking a Baseline Assessment
Supply Chains and EMSs
Use of Environmental Performance Indicators
Practical Benefits of Acorn in Practice
Questions and Answers
Well, as you can tell from the title we have a lot of ground to cover this afternoon – and if we have enough time after the Q&A sessions – we will treat you to some bonus slides

3. Core Elements of an EMS Plan Act Do Check Planning:
environmental aspects
legal requirements
other requirements
objectives & targets &
programme
environmental policy
Act
management review Do
Check
Implementation & operations:
resources, roles, responsibility & authority
competence, training & awareness
communication
documentation
control of documents
operational control
emergency preparedness & response
Monitoring & corrective action:
monitoring & measurement
evaluation of compliance
nonconformity, corrective &
preventive action
control of records
internal audit
ISO 14001
As of end Dec 2004 over 90,500 certificates issued in 127 countries and economies
In the UK over 6,250 certificates issued to this standard
EMAS
At present over 4,000 companies registered in Europe
In the UK only 65 companies are certified to this standard

4. BS 8555 and the IEMA Acorn Inspection Scheme

5. Key Elements of BS 8555 Staged approach to EMS Logical & systematic
Implementation can proceed at a pace complimentary to other pressures
Helps develop relationships between suppliers and customers
Promotes performance-based management
Can lead to ISO and/or EMAS

6. Key Elements of BS 8555
Incorporates ISO14031 – environmental performance evaluation and uses indicators
Practical to organisations of all sizes and sectors
Enables efficient allocation of resources
6 Phases broken down into stages
Each stage profile provides a guide to achieving stage
BS 8555 is a model for an effective EMS that reduces the risk of the organisation in terms of their environmental impacts and improving their performance.
It allows for the allocation of the right resources at the right time through a logical and consistent approach.
The 6 phases of the standard are broken down into stages.
Each stage profile provides a comprehensive guide to the organisation to achieving that stage. It covers why the stage should be carried out, when, how and by who. Thus employees are involved at every stage.
The stage profiles also cover inputs and outputs along with the achievement criteria.

7. BS8555 – The Six Phases ISO 14001 Certification EMAS Registration
EMS Acknowledgement
Phase 5
Checking, Audit & Review
Phase 4
Implementation & Operation of the EMS
Phase 3
Developing objectives, targets & programmes
Phase 2
Identifying & ensuring compliance with legal and other requirements
Phase 1
Commitment & Establishing the Baseline

8. BS8555 Phase 1 Gaining and Maintaining Management Commitment
Baseline Assessment
Training & awareness & the initiation of culture change
Initiation of continual improvement
Developing a Draft Environmental Policy
Develop
Environmental
Indicators
Developing an initial draft EMS Implementation Plan
Phase 1
AUDIT

9. BS8555 Phase 2 Identifying Relevant Legal Requirements
Identifying “Other Requirements”
Training, awareness & culture change
Continual improvement
Checking Compliance
Ongoing Compliance
Developing Compliance Indicators
Phase 2 AUDIT

10. BS8555 Phase 3
Evaluation of Environmental Aspects & Impacts
Developing the EMP
Finalising the Environmental Policy
Developing Operational Control Procedures
Training, awareness & culture change
Continual improvement
Developing Objectives and Targets
Launching the Policy, Objectives, Targets & Indicators
Establishing Indicators for EPE
Phase 3 AUDIT

11. BS8555 Phase 4 Stage 1: Finalise management structure
& responsibilities
Stage 2: Training,
awareness &
competence, plans
& records
Continual improvement
Training, awareness & culture change
Stage 6: Developing
indicators for the
EMS
Stage 3: Establishing
& maintaining formal
communications
Stage 5: Reviewing
& testing emergency
preparedness &
response
Stage 4: Documentation
& record keeping

12. Phase 6 BS8555 Phase 5 Stage 1: Stage 2: Correcting Stage 3: Stage 4
Establishing audit
programmes
Stage 2: Correcting
non-conformances &
taking preventative action
Stage 3:
Management
review
Continual improvement
Training, awareness & culture change
Stage 4
Improving environmental
performance
Stage 5:
Improving the EMS
Stage 1:
Preparing for external
ISO14001 assessment
Phase 6

13. Stage Profiles Stage Headings broken down by: Why When Who How
Suggested inputs
Typical outputs
Achievement Criteria

14. Developing Objectives & Targets
Stage Heading
Developing Objectives & Targets
Phase 3
Stage
Why
Objectives and targets developed to support the broad aims stated in the environmental policy, will form a central part of the EMS. They need to be related to the most significant aspects. Objectives and targets will provide a clear focus for EMS activity and also provide milestones against which to track and benchmark performance.
The setting of objectives and targets to support policy aims and commitments is also a requirement of ISO14001.
When
Once significant aspects and/or impacts have been identified and the environmental policy finalised.
Who
The EMS implementation team, key parties, and top management.

15. Additional Support Tools
How
A range of objectives and targets for the organisation which support the broad aims stated in the environmental policy, and the continual improvement in environmental performance linked to the most significant aspects.
Additional Support Tools
ISO14001 and ISO14004.
Suggested Inputs
Typical Outputs
Finalised environmental policy.
Information from Phases 1 and 2, and Stage 3.1.
·  Identify the broad aims stated in the environmental policy.
·  Identify factors which have the greatest influence over the performance of the
organisation
in relation to these aims including the list of significant aspects developed in
Stage 3.1.
Establish objectives to improve performance against policy objectives and the
most significant aspects as identified.
Establish detailed targets, where feasible, to directly support the achievement
of each objective.

16. Acorn Achievement Criteria
Stage Profiles
Acorn Achievement Criteria
% Achieved
Completed
3.3.a) Documented objectives and targets appropriate to the scale and nature of the organisation, its policy commitments, and its significant aspects (or impacts).

17. The Acorn Implementation Tracker

18. BS8555 – The Six Phases ISO 14001 Certification EMAS Registration
EMS Acknowledgement
Phase 5
Checking, Audit & Review
Phase 4
Implementation & Operation of the EMS
Phase 3
Developing objectives, targets & programmes
Phase 2
Identifying & ensuring compliance with legal and other requirements
Phase 1
Commitment & Establishing the Baseline

19. BS8555 Phase 1 Gaining and Maintaining Management Commitment Phase 1
AUDIT
Baseline Assessment
Initiation of continual improvement
Training & awareness & the initiation of culture change
Developing a Draft Environmental Policy
Develop
Environmental
Indicators
Developing an initial draft EMS Implementation Plan

20. Baseline Assessment Typical Outputs Site Plan General scope of EMS
List of likely significant environmental aspects and associated impacts
List of key legal requirements
Identification of initial opportunities

21. Baseline Assessment Achievement Criteria
Information showing most likely significant environmental aspects of the business
Information about key legal requirements
Information regarding the site, the history of the site, and any environmental implications.

22. Undertaking a Baseline Assessment
Split into groups and discuss:
What you would include in your baseline assessment ?
How you would go about undertaking your baseline assessment ?
How you would evidence your baseline assessment ?

23. Getting Started

24. Colour Coding High Risk Emissions to air Discharges to water
Land Contamination
Generation of waste
Use of natural resources
Interaction

25. Process Flow Inputs Outputs PROCESS Labour Water Heat Effluent
Electricity
Raw Materials
Gas/Oil
Fuel
Heat
Effluent
Noise
Waste
Air Emissions
PROCESS
Product to customer

26. BS 8555 & Supply Chains
Allows you to differentiate between different groups and types of suppliers and specify the phase that they need to achieve by risk.
Allows you to specify environmental performance criteria.
Allows you demonstrate that your suppliers are improving their environmental performance.

27. Use of Indicators
Acorn introduces indicators to track environmental performance against objectives and targets, and customer and legal requirements. Similarly, indicators are used to track progress against the implementation of the system.
Indicators are developed using the ISO14031 criteria

28. Validation of environmental data
Client sets indicators
Supplier monitors performance
Independent 3rd party validation
Inspector produces report
Client reports environmental performance of supply chain
Indicators can be independently verified as part of the Acorn inspection process.
The inspector can validate data related to operational or product environmental characteristics and include this as an annex in his or her report. This can then be disseminated as appropriate.
Allows businesses to report on the environmental performance of their supply chain.

29. Examples of indicators
kWh of electricity/tonne of product
tonnes of packaging supplied (material specific)
heavy metal content in product
percentage of FSC wood supplied
VOC content of coating materials
recycled product content
tonnes of waste recycled
Indicators can be independently verified as part of the Acorn inspection process.
The inspector can validate data related to operational or product environmental characteristics and include this as an annex in his or her report. This can then be disseminated as appropriate.
Allows businesses to report the environmental performance of their supply chain.

30. The Acorn Register

32. Benefits of BS 8555/Acorn Spreads the cost Evaluation of progress
National recognition through inspection to the IEMA Acorn scheme
External audits lead to greater customer satisfaction
Value added
BS 8555 can be implemented at a pace to suit the organisation, a target may be set to achieve Phase 1 recognition in 12 months. This way the costs can be spread and a close eye can be kept on the progress through the process of evaluation required by the standard.
Although written as an implementation guidance document, accredited recognition at the various phases is available. This gives a organisation the opportunity to gain a certificate of registration, thus demonstrating that they have been externally audited and proving that they have met the stage profiles and achievement criteria of that particular phase.
The audit/ inspection process can also been seen as a value added part of the process. A highly skilled and knowledgeable, independent auditor can add value by identifying observations or opportunities for improvement during the inspection phase.
As a UKAS accredited activity and through the IEMA register the achievemnet of the organisation is recognised. The certificate demonstrates that the organisation has an effective process in place.

33. Clear Channel Outdoor
Leading home media company, working closely with diverse partners such as advertisers and local authorities
Company has a firm commitment to minimise the environmental impact of the maintenance of its 42,000 shelters, bill boards and other advertising sites nationally.
Employ 800 staff in 20 sites
Operations involve the use of over 400 vehicles nationally

34. Clear Channel Outdoor
Reasons for implementing environmental management system:
Customer requirements
Reduced Environmental Risk
Environmental Compliance
Commercial benefits

35. Clear Channel Outdoor Improvements undertaken so far:
Conversion of the fleet to run on LPG
Segregation & recycling of different waste materials
Investment in recycling equipment
Use of low solvent paints
Use of energy efficient lighting for advertising displays
Investment in new lighting controls
Use solar powered bus-shelters in cities such as London and Edinburgh

36. Clear Channel Outdoor Benefits from implementing BS 8555 so far:
Fuel savings of approximately £44,000 per annum
Reduced road tax and exemptions from the congestion charge (£18,000)
High success rate of tendering new contracts

37. Clear Channel Outdoor Reasons for pursuing the BS8555 route:
Opportunity to demonstrate environmental performance through the phased approach
Verification methodology
Acorn support materials
Long-term aspiration to implement BS 8555 throughout all the sites

38. Trinity Mirror plc Largest newspaper publisher in the UK
Operates more than 500 media brands including 240 local and regional newspapers and 5 national newspapers
Nine print sites across England, Scotland and Wales
Employ 11,000 staff
Certified to ISO9001:2000

39. Trinity Mirror plc
                                                
Reasons for implementing environmental management system:
Client pressure
Shareholders
Reporting requirements
Cost reduction
Environmental Compliance

40. Trinity Mirror plc Reporting requirements:
CCL agreements
VOC monitoring
Packaging Regulations
Recycled newsprint %
Chose Acorn verification methodology

41. Trinity Mirror plc Achievements in 2005:
Reduced CO2 emissions in tonnes 5.1% through energy saving measures
Awarded accreditation under the Institute's Energy Efficiency Accreditation Scheme
Reduced VOC emissions by 54% by introducing water based inks, plant improvements & process changes
Recycled 15% of all general waste arising (target was 12%)

42. Trinity Mirror plc Achievements in 2005:
83% total supply of newsprint was from recycled fibre or fibre from certified forests (target was 75%)
Surveyed suppliers on timber sourcing in 2005

43. Trinity Mirror plc
This has led to further questions on the provenance of timber sourcing data, adoption of certification schemes, traceability, and policies on sustainable forestry.

44. Trinity Mirror plc Reasons for pursuing the BS8555 route:
Compliance at an early stage
Control of hazardous waste
Clear route for implementing ISO14001
Tracker software
Phased approach
Simplicity
Useful MPIs and reporting tools

45. Largest independent contract caterer in the UK
320 Contracts
129 Million Turnover
3,500 Staff
National Coverage
Owner Managed

46. International public relations company.
Has offices in Stockholm, London, Hong Kong, Beijing, New York and San Francisco.
Now working towards Phase 3 for its London office employing 60 members of staff.
It’s key priority is to reduce travel related CO2 emissions by maximising the use of video conferencing.
Other priorities are based on improving the environmental performance of the office and minimising the impact of publications.
Bay Area Green Business Programme
Has introduced “cleantech practice” to support businesses in communicating complex messages on sustainability to wide audiences.

47. Groundwork UK’s leading environmental regeneration charity
49 trusts in England, Northern
Ireland and Wales
Largest employer of landscape architects in the UK
Runs community, education, employment and business programmes.

48. Groundwork Over 27 out 49 trusts have now formerly achieved BS 8555.
3 trust have ISO14001:2004.
1 trust has achieved Green Dragon.
All sites are required to implement BS 8555 by the end of next year.

51. Groundwork
Performance measures have been developed to capture environmental data on CO2 emissions and waste diverted from landfill for all our projects
Groundwork is now in the process of trialling indicators to measure improvements to biodiversity

52. Acorn Inspection UKAS accredited inspection bodies e.g. NQA
Ensure client meets all appropriate stage profiles and achievement criteria in Phase (s)
If inspection to Phase 2 or above, previous criteria in previous phases must be met
Any nonconformity must be resolved within 3 months
CANNOT issue certificate if organisation is not in compliance with environmental laws and regulation

53. Summary
EMS can reap business & environmental benefits
BS 8555 manageable step by step approach applicable to all
Acorn offers 3rd party independent verification of KPIs
Acorn offers an online register of suppliers
ISO14001 certificates growing rapidly worldwide
There is help and support available!
Think of the environmental pressures & incentives that would act as drivers for environmental management

54. Thank you Any Questions?