1. Welcome to Online Dealer Registration System For Minor Acts Department of Commercial Taxes JHARKHAND Copyright © www.jharkhandcomtax.nic.in. All rights reservedManual Designed by National Informatics Center, State Unit,JHARKHAND 1

2. USER MANUAL (ONLINE DEALER REGISTRATION SYSTEM FOR MINOR ACTS) DEPARTMENT OF COMMERCIAL TAXES,JHARKHAND USER MANUAL (ONLINE DEALER REGISTRATION SYSTEM FOR MINOR ACTS) DEPARTMENT OF COMMERCIAL TAXES,JHARKHAND Copyright © www.jharkhandcomtax.nic.in. All rights reservedManual Designed by National Informatics Center, State Unit,JHARKHAND 2

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4. The Online Dealer Registration System is designed with a view to give online service for registration to the dealer of Commercial Taxes interested in Minor Act. This system or software is basically an interface through which dealers can register.Registration process is basically providing personal details, partners (if any) details along with details of business interest. In response,system will generate “Registration certificate” having a unique registration number for each applicant after proper verification of documents/testimonials by registering authority. At present Department of Commercial Taxes has launched E-Registration scheme for two Minor Acts:- 1)Jharkhand Entry Tax on Consumption and Use of Goods Act,2011(JET) 2)Jharkhand Taxation on Luxuries in Hotel Act,2011(JHLT) The Online Dealer Registration System is designed with a view to give online service for registration to the dealer of Commercial Taxes interested in Minor Act. This system or software is basically an interface through which dealers can register.Registration process is basically providing personal details, partners (if any) details along with details of business interest. In response,system will generate “Registration certificate” having a unique registration number for each applicant after proper verification of documents/testimonials by registering authority. At present Department of Commercial Taxes has launched E-Registration scheme for two Minor Acts:- 1)Jharkhand Entry Tax on Consumption and Use of Goods Act,2011(JET) 2)Jharkhand Taxation on Luxuries in Hotel Act,2011(JHLT) INTRODUCTION 4

5. STEPS FOR INTERACTING WITH THE PROPOSED APPLICATION SYSTEM 1.Dealer/Applicant needs to visit www.jharkhandcomtax.nic.in. This is the home page of “Online Dealer Registration System”. 2. Click on “Minor Act” link and create your profile providing basic details like name, address of business,email,mobile,circle,act type(JET/JHLT). After submitting the ‘Submit’ button, you will get an email with password to login into the system for further processing. A sms alert containing the secret code will also sent to your mobile which need to be filled before filling of the form(JET/JHLT).An acknowledgement Number appears on the screen that can be used for further enquiry about the status of the application. Basically purpose for sending email & sms is to validate the applicant’s mobile and email. 3. Dealer/Applicant needs to first login with password sent to them through email. After successful login applicant needs to put the secret code received through SMS in the appropriate place.After that the required ‘Form will be available to the applicant. 1.Dealer/Applicant needs to visit www.jharkhandcomtax.nic.in. This is the home page of “Online Dealer Registration System”. 2. Click on “Minor Act” link and create your profile providing basic details like name, address of business,email,mobile,circle,act type(JET/JHLT). After submitting the ‘Submit’ button, you will get an email with password to login into the system for further processing. A sms alert containing the secret code will also sent to your mobile which need to be filled before filling of the form(JET/JHLT).An acknowledgement Number appears on the screen that can be used for further enquiry about the status of the application. Basically purpose for sending email & sms is to validate the applicant’s mobile and email. 3. Dealer/Applicant needs to first login with password sent to them through email. After successful login applicant needs to put the secret code received through SMS in the appropriate place.After that the required ‘Form will be available to the applicant. 5

6. STEPS CONTINUES……… 4.This is the fourth stage of registration process for the dealer/applicant in which he/she provides his/her personal and technical details (pertaining to financial state, business interested, business partners, business type & nature etc ) as for a corresponding form JET-101 or JHLT-101.Basically it has been broken down into three parts 1)Application Form (JET-101T/JHLT-101): –Applicant needs to fill assessee’s technical details like financial state, business interested, business partners, business type & nature etc. 2)Annexure-I :- Dealer/Applicant needs to fill the names, addresses and other details of the Proprietor, each of the Partner, Karta of HUF and each Director (in case of Private/Public limited Company).Basically Annexure-1 is about personal information and have single or multiple entry. 3)Annexure-II :- Dealer/Applicant needs to fill financial details regarding the business. Applicant needs to provide bank account(s) details used for business. 5.After filling all the details, applicant need to click on “ submit to department “ button. Before submitting that button make sure that all informations are recorded correctly. Applicant may recheck/modify his/her previous information using “Previous” button. No modification/change is allowed after pressing "submit to Department" button. After clicking “ submit to department “ button a ‘thank you’ message will appear along with “print” button. Clicking that button, dealer/applicant can view/print the filled application form. 6.Dealer/Applicant may now log out of the system. 4.This is the fourth stage of registration process for the dealer/applicant in which he/she provides his/her personal and technical details (pertaining to financial state, business interested, business partners, business type & nature etc ) as for a corresponding form JET-101 or JHLT-101.Basically it has been broken down into three parts 1)Application Form (JET-101T/JHLT-101): –Applicant needs to fill assessee’s technical details like financial state, business interested, business partners, business type & nature etc. 2)Annexure-I :- Dealer/Applicant needs to fill the names, addresses and other details of the Proprietor, each of the Partner, Karta of HUF and each Director (in case of Private/Public limited Company).Basically Annexure-1 is about personal information and have single or multiple entry. 3)Annexure-II :- Dealer/Applicant needs to fill financial details regarding the business. Applicant needs to provide bank account(s) details used for business. 5.After filling all the details, applicant need to click on “ submit to department “ button. Before submitting that button make sure that all informations are recorded correctly. Applicant may recheck/modify his/her previous information using “Previous” button. No modification/change is allowed after pressing "submit to Department" button. After clicking “ submit to department “ button a ‘thank you’ message will appear along with “print” button. Clicking that button, dealer/applicant can view/print the filled application form. 6.Dealer/Applicant may now log out of the system. 6

7. STEPS CONTINUES……… 7.Dealer/Applicant may login into the system and check the status of his/her application by clicking “enquiry” link. Status has three stages “under verification“/ "rejected”/”RC issued. If stage is “under verification it means some time is needed for verification. If stage is “RC issued” it means RC(Registration certificate) has already been issued. If stage is “rejected” it means application is found unsatisfactory. 8. Role of Circle Incharge- Circle In charge will see the request made by the dealer/applicant. Satisfied with the filled application, Circle Incharge will send SMS alert & email to the dealer/applicant to appear before the corresponding circle office with necessary documents/testimonials within two days of submission of e-application. In case of dissatisfaction the email & sms will be sent to applicant/dealer with cause of rejection. Rejection of application can be done at any stage if any entry is found unsatisfactory. 9. Dealer/Applicant will come on prescribed date given by the Circle In charge along with all necessary documents/testimonials. Circle In charge will verify/scrutinize all the documents/ testimonials along with the JET-101/JHLT-101 form submitted by the applicant. Circle In charge has right to edit/modify information after verification of documents/testimonials. 7.Dealer/Applicant may login into the system and check the status of his/her application by clicking “enquiry” link. Status has three stages “under verification“/ "rejected”/”RC issued. If stage is “under verification it means some time is needed for verification. If stage is “RC issued” it means RC(Registration certificate) has already been issued. If stage is “rejected” it means application is found unsatisfactory. 8. Role of Circle Incharge- Circle In charge will see the request made by the dealer/applicant. Satisfied with the filled application, Circle Incharge will send SMS alert & email to the dealer/applicant to appear before the corresponding circle office with necessary documents/testimonials within two days of submission of e-application. In case of dissatisfaction the email & sms will be sent to applicant/dealer with cause of rejection. Rejection of application can be done at any stage if any entry is found unsatisfactory. 9. Dealer/Applicant will come on prescribed date given by the Circle In charge along with all necessary documents/testimonials. Circle In charge will verify/scrutinize all the documents/ testimonials along with the JET-101/JHLT-101 form submitted by the applicant. Circle In charge has right to edit/modify information after verification of documents/testimonials. 7

8. STEPS CONTINUES……… 10. After verification of form (JET-101/ JHLT-101) along with the documents/ testimonials submitted by the Dealer/Applicant, Circle In charge will generate JET-102/JHLT-102. 8

9. 1-a).Profile Creation User will provide name, business address, email,mobile no., circle, act type, etc) [Process is accomplished by dealer/applicant side.] 1-a).Profile Creation User will provide name, business address, email,mobile no., circle, act type, etc) [Process is accomplished by dealer/applicant side.] ONLINE DEALER REGISTRATION SYSTEM (MINOR ACT) ONLINE DEALER REGISTRATION SYSTEM (MINOR ACT) 3).Now dealer/applicant has to put the security code (sent by the system through sms). After authentication of the security code, he/she is able to fill up the application Form(JET/JHLT). [Process is accomplished by dealer/applicant side.] 3).Now dealer/applicant has to put the security code (sent by the system through sms). After authentication of the security code, he/she is able to fill up the application Form(JET/JHLT). [Process is accomplished by dealer/applicant side.] CIRCLE INCHARGE 1)He/she does the verification of application, documents/testimonials produced by the applicant. 2)Issuing of REGISTRATION CERTIFICATE(RC)’ [Process is accomplished by system /dept side.] CIRCLE INCHARGE 1)He/she does the verification of application, documents/testimonials produced by the applicant. 2)Issuing of REGISTRATION CERTIFICATE(RC)’ [Process is accomplished by system /dept side.] 1-b). Automatic Email & Sms sent with the password,security code respectively to the dealer/ applicant. Dealer/applicant can check state of the application through acknowledgement number. [Process is accomplished by system /dept side.] 1-b). Automatic Email & Sms sent with the password,security code respectively to the dealer/ applicant. Dealer/applicant can check state of the application through acknowledgement number. [Process is accomplished by system /dept side.] 7). Dealer/applicant may log into the system and check the status of the application putting the Acknowledgement No. in ‘Enquiry’ link. [Process is accomplished by dealer/applicant side.] 7). Dealer/applicant may log into the system and check the status of the application putting the Acknowledgement No. in ‘Enquiry’ link. [Process is accomplished by dealer/applicant side.] 8).The Circle In charge send SMS alert &email to the dealer/applicant when to come to the corresponding circle office with his/her necessary documents /testimonials. In case of rejection,reason of rejection sent via sms & email [Process is accomplished by system/dept side.] 8).The Circle In charge send SMS alert &email to the dealer/applicant when to come to the corresponding circle office with his/her necessary documents /testimonials. In case of rejection,reason of rejection sent via sms & email [Process is accomplished by system/dept side.] ACKNOWLEDGEMENT NO. FLOW DIAGRAM Dealer / Applicant 2).Dealer/applicant login to the system using his/her email,password(sent by the system though email). [Process is accomplished by dealer/applicant side.] 2).Dealer/applicant login to the system using his/her email,password(sent by the system though email). [Process is accomplished by dealer/applicant side.] 4).Dealer/applicant fills up the application Form(JET-101/JHLT-101) along with annexure-I & annexure-II. [Process is accomplished by dealer/applicant side.] 4).Dealer/applicant fills up the application Form(JET-101/JHLT-101) along with annexure-I & annexure-II. [Process is accomplished by dealer/applicant side.] 5).After filling the Form(JET-101/JHLT- 101) along with annexures,Dealer/applicant submits to Department and view/print the filled -up application. [Process is accomplished by dealer/applicant side.] 5).After filling the Form(JET-101/JHLT- 101) along with annexures,Dealer/applicant submits to Department and view/print the filled -up application. [Process is accomplished by dealer/applicant side.] 6).Dealer/applicant logs out from the system using “logout” link. [Process is accomplished by dealer/applicant side.] 6).Dealer/applicant logs out from the system using “logout” link. [Process is accomplished by dealer/applicant side.] SECURITY CODE & PASSWORD SMS & EMAIL with instruction application verification STATUS OF APPLICATION - Under verification/rejected/RC issued STATUS OF APPLICATION Physically reach concerned circle office with documents. CIRCLE OFFICE 9&10)Circle in Charge will verify all documents/ testimonials along with the filled Form. After verification of documents Circle In charge issues “RC”. In case of any discrepancy he/she may demand missing/proper documents or may reject the application. RC issued /rejected/ documents demands Circle In charge modify application form 9

10. DETAILED VIEW 10

11. The home page of APPLICATION for the End User appears as below: Registered Dealer/applicant sign-in using email, password (sent by the system). However new applicant/dealer can create profile first using “REGISTRATION” link. 11

12. You can create profile while providing basic details like name, address of business,email,mobile,circle,act type(JET/JHLT. After submitting the ‘Submit’ button, you will get an email having a password to login into the system for further processing. A sms alert containing the secret code will also be sent to your mobile which need to be filled before filling of the Form(JET/JHLT).An acknowledgement Number appears on the screen that can be used for further enquiry about the status of the application. Basically the purpose of email & sms is to validate the applicant’s mobile and email. The screen appears as below : 12

13. After clicking on “submit” button a “thank you” page appears containing acknowledgement No. that can be used for checking status of the application later on. Acknowledgement no. 13

14. After clicking on ‘submit’ button a password is sent to dealer/applicant ‘s email for login into the system. The email screen appears as below: 14

15. Dealer/applicant can Sign In / login with email as username and password (sent by the system). 15

16. After login a desk board appears as below. Dealer/applicant needs to fill the secret code that has already been sent to his/her mobile then only he/she can start registration. Only email get verified Dealer/applicant profile summary Status of the application 16

17. Secret code entry screen appears as below: Secret code 17

18. After putting in secret code the application Form (JET/JHLT-101) appears. Mobile & email verification is found to be ok JET-101 form appears 18

19. Dealer/applicant can fill (JHLT/JET-101 ) Form along with annexures.Basically he/she needs to provide technical (financial state, business interested, business partners, business type & nature etc. ) and personal details. Page 1 has general details that applicant needs to fill like name & address of assessee, pan no, name& address of business, constitution & nature of business etc.The screen appears as below: 19

20. Page 2 has commodities list that applicant needs to import as per interest using "lookup". Items can be searched also by typing the name in the text box. Items can also be deleted if not required. The screen appears as below: 20

21. One can view the list of commodities after clicking “Lookup” button and selcect multiple items but one at a time. The screen will look like below: 21

22. Page 3 has liability date entry that applicant need to fill up. Liability date must always be after 14/7/2011.Basically it is the date from which the business is actually started. The screen appears as below: 22

23. Page 4 has bank details that applicant /dealer needs to provide.The screen will appear as below.Wrong entry can be deleted also. 23

24. Page 5 has busineess computerization details that applicant needs to answer either "YES" or "No". 24

25. Page 6 has Annexure-1 form that applicant needs to fill for the names, addresses and other details of the Proprietor, each of the Partner, Karta of HUF and each Director (in case of Private/Public limited Company).Basically Annexure-1 is about personal information and have single or multiple entry.The screen appears as below: 25

26. Page 7 has remaining part of Annexure-1 form. Basically in this part applicant need to provide other business details for Proprietor, each of the Partner, Karta of HUF and each Director (in case of Private/Public limited Company).It may have multiple entries.Entry can be deleted also if required. The screen appears as below: 26

27. Annexure-I can be viewed or edited or deleted using “View”, ”Edit”, ”Delete” buttons respectively. More entries can be added by clicking “Add Annexure-I” button. The screen appears as below: 27

28. The detailed view of Annexure-I entry can be viewed using “view” button. The screen appears as below: 28

29. Page 8 is about copy of the Partnership deed / Memorandum of Articles of Association that applicant/dealer need to provide or submit at the time of verification of documents at his/her concerned circle office. The screen appears as below: 29

30. Page 9 has Annexure-II form that applicant needs to fill. It basically stores financial details (verified as surety amount).Applicant needs to provide bank account(s) details used for business. If business has partners then their bank details also should be incorporated. However if security type is JHLT/JET-105 then applicant needs to upload the corresponding form (JHLT/JET-105) after filling two TINs. File upload against Form JHLT/JET-105 should be in pdf format only and File size up to 3MB. The screen appears as below: 30

31. List of all securities furnished by the dealer/applicant can be viewed and can also be deleted if required. The screen appears as below: 31

32. JHLT/JET-105 files that have been uploaded can be downloaded or viewed by clicking on ‘down arrow’ image link. The screen appears as below: Download link for JET/JHLT-105 32

33. Page 10 has identification details that applicant needs to provide.Applicant needs to upload passport size (self signed) recent color photographs of the proprietor, each of the partner, Karta of HUF and each director (in case of private or public limited company) along with their name corresponding status for each application. Entries can be deleted if required. Maximum photo size allowed to upload is 200kb and of dimension(150 x60).photo must be of format jpg only. one point is to be remembered that no modification/changes of information is allowed after pressing "submit to Department" button. The screen appears as below: 33

34. Page 11 has thank you message. The screen will appear as below: 34

35. Print link for printing/viewing JET/JHLT-105 Dealer/applicant may logout from the system then login again. At desk board “Print” button appears and clicking on this print version of filled form(JET/JHLT) along with annexures can be found. The screen will appear as below: 35

36. First page of the filled form(JET/JHLT) appears as below: 36

37. Second page of the filled form(JET/JHLT) appears as below: 37

38. Third page of the filled form(JET/JHLT) appears as below: 38

39. Circle Incharge will see the request made by the dealer/applicant. Satisfied with the filled application Circle Incharge will send SMS alert & email to the dealer/applicant to appear before the corresponding circle office with necessary documents/testimonials within two days of submission of e-application. In case of dissatisfaction the email & sms will be sent to applicant/dealer with cause of rejection. Rejection of application can be done at any stage if any thing is found unsatisfactory. 39

40. Mail content that comes at dealer/applicant end regarding intimation of reaching at concerned circle office with necessary documents. The screen appears as: 40

41. Dealer/Applicant will come on prescribed date given by the Circle In charge along with all necessary documents/testimonials. Circle Incharge will verify/scrutinize the all documents/ testimonials details along with the JET-101/JHLT-101 form submitted by the applicant. Circle Incharge has right to edit/modify information after verification of documents/testimonials.He may reject the application in case of any discrepancy found. 41

42. 42 After satisfying with the application Form (like JET-101/ JHLT-101) along with the documents/ testimonials submitted by the Dealer/Applicant, Circle In charge will generate JET-102/JHLT-102(Registration certificate/RC) on the same day or maximum with in 2 days after sms sent to dealer/applicant. Above all there is assumption that after online acceptance of the Form(JET/JHLT) RC must be furnished with in 5 days. This above process is done by department side.

43. Registration certificate (RC) for an particular application appears as below: 43

44. *NOTE- 1)A point is to be remembered that no modification/changes of information is allowed after pressing "submit to Department" button. 2)Any change or modification on previous pages can be done by “Previous” button only if “submit to Department" button has not been clicked. However once “submit to Department" clicked same “Previous” button can be used to view the information of previous pages. 3)One can go to home page using “Main” menu. 44

45. If any dealer/applicant is interested in JHLT act then he/she should select act type as JHLT while creating profile and need to repeat same steps as followed by in case of JET that have already been shown in above slides. Both JET and JHLT forms have same steps except there is one difference that JET has commodity column that dealer/applicant need to import, however this is not present in case of JHLT form. 45

46. Dealer/applicant check the status of his/her application by putting the acknowledgement no.that he/she gets after profile creation, and check whether its ‘under verifiaction’ stage or ‘RC issued’ for this or it gets ‘rejected’. Acknowledgement no 46

47. Instructions need to be read carefully first before online registration. One can get it using ‘instructions’ link. 47

48. Help for each step for online registration process is given.One can get it using ‘ help ’ link. 48

49. Profile creation [Process is accomplished by dealer/applicant side.] Profile creation [Process is accomplished by dealer/applicant side.] Mobile verification/validation [Process is accomplished by system/dept side.] Mobile verification/validation [Process is accomplished by system/dept side.] Filling of application Form (JET/JHLT) along with Annnexure-1 and Annnexure-2(Registration process) [Process is accomplished by dealer/applicant side.] Filling of application Form (JET/JHLT) along with Annnexure-1 and Annnexure-2(Registration process) [Process is accomplished by dealer/applicant side.] Circle In charge verify the application and intimate the dealer/applicant via sms & email in order to come in the concerned circle office at certain date & time with necessary documents [Process is accomplished by department side.] Circle In charge verify the application and intimate the dealer/applicant via sms & email in order to come in the concerned circle office at certain date & time with necessary documents [Process is accomplished by department side.] Dealer/Applicant comes to the concerned Circle office with necessary documents. [Process is accomplished by department side.] Dealer/Applicant comes to the concerned Circle office with necessary documents. [Process is accomplished by department side.] Circle In charge verify the documents along with filled-up form & annexures and after getting satisfied issues Registration Certificate(RC) for the particular application or otherwise reject or demands dealer to come with missing/proper documents if the case be, or may modify application form after communicating the dealer if the case be. [Process is accomplished by department side.] Circle In charge verify the documents along with filled-up form & annexures and after getting satisfied issues Registration Certificate(RC) for the particular application or otherwise reject or demands dealer to come with missing/proper documents if the case be, or may modify application form after communicating the dealer if the case be. [Process is accomplished by department side.] Email verification [Process is accomplished by system/dept side.] Email verification [Process is accomplished by system/dept side.] Circle office Dealer / Applicant STRUCTURE CHART 49

50. ONLINE DEALER REGISTRATION SYSTEM UNDER VERIFICATION RC ISSUEDREJECTED APPLICATION STATUS 50

51. Copyright © www.jharkhandcomtax.nic.in. All rights reservedManual Designed by National Informatics Center, State Unit,JHARKHAND 51

52. Thanks for reading. In case of any problem or query do not hesitate to intimate us. Our email is help.ctax-jhr@nic.in You may call also on help Line Number 0651- 2405185.(call on all working days between 10 a.m.-5p.m.). We will try to resolve your problem to the best of our capacity.help.ctax-jhr@nic.in Support Team, ONLINE DEALER REGISTRATION SYSTEM (MINOR ACTS) Department of Commercial Taxes JHARKHAND Copyright © www.jharkhandcomtax.nic.in. All rights reservedManual Designed by National Informatics Center, State Unit,JHARKHAND ADDRESS: Department of Commercial Taxes Jharkhand 3rd floor, Project Building Dhurwa, Ranchi-834004 Jharkhand 52