1. SPREADSHEETS
Spreadsheets are powerful tools to assist in business with the preparation of budgets, forecasts and for general calculation
Electronic spreadsheets hailed the microcomputer revolution
Spreadsheets

2. Fundamentals – The Terms
A spreadsheet is made up of:
Cells
Columns
Rows
A page of a spreadsheet is commonly called a Worksheet
Spreadsheets

3. Terms - Continued
Cell Range
Cell Address
Cell Contents
Spreadsheets

4. Cell Contents Labels Values
Names, headings etc for columns or rows. Not used in calculations
Values
Numbers or logical values Yes/No True/False etc. Used in calculations
Spreadsheets

5. Cell Contents – cont/ Formulae Functions
Mathematical operations Add, subtract, divide, multiply, average, percentage etc. Used to operate on data to get results
Functions
Pre-defined formulae to simplify calculation.
Spreadsheets

6. Spreadsheet Features What a spreadsheet can do Accept formulae
Replicate formulae
Automatic recalculation of formulae when data is changed
Absolute and Relative cell addressing to assist replication of formulae
Spreadsheets

7. Features cont/ Graphing What-if Analysis Range naming Sorting data
Spreadsheets

8. Advantages of Electronic Spreadsheets
Virtually unlimited size
Very powerful calculation ability
Ability to replicate formulae
Ease of correction
Spreadsheets

9. Advantages - calculation
A spreadsheet has powerful calculation capability
The user, however, must enter the data and the formulae in order for this calculation to occur
Once data is entered it can be manipulated in many ways to assist forecasting etc
Spreadsheets

10. Advantages – Re- calculation
If the contents of a cell change, and that cell is used in a formula, the result in the dependant cell changes
Thus, if you want your spreadsheet to re-calculate, use formulae as much as possible
Spreadsheets

11. Advantages - Presentation
Presentation and formatting of data
Currency, number of decimals, percentages etc
Column width can be adjusted to suit data
Cells can be locked for data protection
Font type, size and style can be changed
Spreadsheets

12. Advantages - Charts
Data can be presented in tabular or graphical format
Graphical data if often easier to read and understand than tabular
Various types of charts can be created
Spreadsheets

13. Advantages Ease if correction
Range naming to enter formulae more quickly
Model building for What-if analysis
Spreadsheets

14. What-if Analysis What does this mean?
The user can combine figures in different ways and immediately see the results on business
How will a change in the cost of a raw material affect profits?
How changes in interest rates are going to affect repayments?
Spreadsheets

15. MOST COMMON USES Budgeting Forecasting Charting
Models for decision-making
Spreadsheets