1. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 6 Formatting and Organizing Text

2. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall2 Objectives Change Document and Paragraph Layout Change and Reorganize Text Create and Modify Lists Insert and Format Headers and Footers Insert Frequently Used Text Insert and Format References

3. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall3 Change Document and Paragraph Layout Change page margins (top, bottom, left, and right) Change margins for entire document or for just a portion of the document

4. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall4 Change Document and Paragraph Layout

5. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall5 Change Document and Paragraph Layout Document layout includes margins. Paragraph layout includes line spacing, indents, and tabs. Information about paragraph formats is stored in the paragraph mark at the end of a paragraph.

6. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall6 Change Document and Paragraph Layout Left Align Center Align Right Align Justify Align The firm researches and prepares patents, litigates intellectual property infringement, handles licensing disputes, and prepares appeals. In the growing area of government contracts, the firm counsels its clients regarding United States government policymaking and prepares contracts according to government procurement policies. The firm’s experienced staff of attorneys

7. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall7 Line spacing is the distance between lines of text in a paragraph. Change Document and Paragraph Layout

8. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall8 Change Document and Paragraph Layout Format Painter copies formatting of specific text or a paragraph and then applies it in other locations of document. If you single click, it will work for one time –Double click will work till you hit ESC key (or hit the Format Painter button again)

9. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall9 Change Document and Paragraph Layout

10. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall10 Change and Reorganize Text Finding and then replacing text is a quick way to change word(s) that appear more than one time in a document. Find = Ctrl + F Replace = Ctrl + H Go to = Ctrl + G

11. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall11 Change and Reorganize Text

12. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall12 Change and Reorganize Text Office Clipboard is a temporary storage area that holds text. –Copy (Ctrl + C) text to move it onto the Office Clipboard. –Cut (Ctrl + X) text to remove it from its original location and place it in the Office Clipboard. –Paste (Ctrl + V) the contents of the Office Clipboard in a new location.

13. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall13 Change and Reorganize Text

14. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall14 Change and Reorganize Text Paste Options button –provides options for the Paste command same as surrounding text retain original formatting

15. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall15 Change and Reorganize Text

16. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall16 Change and Reorganize Text Undo one or more actions made since last time saved (Ctrl + Z) Redo reverses the Undo command (Ctrl + Y) Undo Redo

17. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall17 Create and Modify Lists Bulleted lists  Use text symbols such as small circles or check marks.  Use bulleted lists when items can be displayed in any order.  Bullets can be customized to make any symbol a bullet. To end a list, press Enter twice. Also, you can untoggle bullets.

18. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall18 Create and Modify Lists Numbered lists I.Use consecutive numbers or letters. II.Use numbered lists for items that have a sequence of actions or chronological order. III.To end a list, press Enter twice or use Numbering or Bullets buttons as toggle buttons to stop making the list.

19. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall19 Create and Modify Lists

20. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall20 Insert and Format Headers and Footers Text inserted into a header or a footer displays on every page of a document. Headers or footers can have automatic page numbers, dates, times, the file name, and pictures.

21. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall21 Insert and Format Headers and Footers

22. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall22 Insert and Format References References are used to credit information taken from another source. –A style is a built-in paragraph format that provides one step formatting of references. Footnotes are references placed at the bottom of the page. Endnotes are references placed at the end of a document or chapter. –Numbers mark the location of references within the text.

23. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall23 Insert and Format References

24. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall24 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 7 Using Graphics and Tables

25. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall25 Objectives Insert and Format Graphics Set Tab Stops Insert and Modify Text Boxes and Shapes Create a Table Format a Table

26. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall26 Insert and Format Graphics WordArt –Decorative text you can edit and format –A gallery of text styles

27. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall27 Insert and Format Graphics

28. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall28 Insert and Format Graphics

29. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall29 Insert and Format Graphics Picture tools display on the Ribbon. The Picture command inserts picture as an inline object. Sizing handles display around the edges of the picture: –Used to manually resize a graphic. –Corner sizing handles are round and proportionally resize a graphic.

30. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall30 Insert and Format Graphics

31. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall31 Insert and Format Graphics

32. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall32 Insert and Format Graphics Picture styles add sophisticated visual features to your pictures.

33. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall33 Insert and Modify Text Boxes and Shapes Text box –A movable, resizable container for text that can have formatting applied to it –Useful to give text a different orientation from other text –Can be placed anywhere in the document like a floating object –Can be placed outside the document margin

34. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall34 Insert and Modify Text Boxes and Shapes

35. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall35 Insert and Modify Text Boxes and Shapes

36. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall36 Insert and Modify Text Boxes and Shapes Shapes: –Word includes 150 predefined shapes. –Shapes can be stars, banners, arrows, and callouts. –Shapes can be modified as you would other drawing objects. –The same shapes can be found in Excel and PowerPoint.

37. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall37 Insert and Modify Text Boxes and Shapes

38. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall38 Create a Table Tables –Consist of rows and columns –Are used to organize data –Create an empty table and then fill in the boxes, called cells –Can convert existing text into a table

39. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall39 Create a Table

40. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall40 Create a Table Ways to move around a table –Tab moves you from cell to cell. –Shift + Tab moves you to the previous cell. –Up or down arrow keys move you up or down a column. –Left and right arrow keys move the insertion point one character at a time within a cell.

41. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall41 Format a Table Formatted tables are more attractive and easier to read. Formatting tools –Shade cells –Format table borders and grid –Align text –Center the table between the document margins

42. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall42 Format a Table Merge cells to position the table title across the columns.

43. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall43 Format a Table Word includes a number of built-in table formats called Table Styles. Table Styles: –Predefined sets of formatting characteristics Fonts Alignment Cell shading

44. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall44 Format a Table

45. with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall45 Format a Table Examples of two Table Styles