1. Finance Officer Certification
Requirements
702 KAR 3:320 and KRS
May 6, 2015

2. Where is the Regulation located?
Kentucky Legislature

3. What’s in the Regulation?
Section 1. Definitions.
Section 2. Initial Qualifications.
Section 3. Provisional Certification.
Section 4. Full Certification.
Section 5. Kentucky Finance Officer Internship Program (KFIP).
Section 6. Continuing Education.
Section 7. Revocation and Appeal for Reinstatement of Full Certification.
Section 8. Grandfather Status.
Section 9. Incorporation by Reference.

4. Finance Officer Certification Requirements Initial Qualifications
702 KAR 3:320
Finance Officer Certification Requirements
Section 2
Initial Qualifications
Employed as a KY school district finance officer on 6/30/15? No
Yes
Does the individual have a 6 months or longer employment break as a KY school district finance officer? No
Yes
Section 3
Provisional Certification Flowchart
(New Hire Process)
Section 8
Grandfather Status
Flowchart
Section 3
Provisional Certification Flowchart
(New Hire Process)

5. Provisional Certification (New Hire Process)
702 KAR 3:320, Section 3
Provisional Certification
(New Hire Process)
Section 3(1)
Eligibility Requirements:
bachelor’s degree
and
12 credit hrs. in accounting coursework, or
4 yrs. work experience in accounting or finance, district confirmed or
2 yrs. work experience school district finance, district confirmed
Section 3(1)
Submit Provisional Certification Application, FOCP-1 to KDE
Meet eligibility requirements?
Non-qualifying Notification
from KDE No
End
Yes
Provisional Certificate
from KDE
Section 3(3) & (4)
Provisional Certificate in effect until:
Full Certification is obtained, or
Annual proof of progress toward a Full Certification has not been submitted to KDE, or
5 yrs. have passed since issuance date of the Provisional Certificate
Section 5
Must apply for KY Finance Officer Internship Program (KFIP) within 30 days of employment as finance officer.
KFIP Flowchart
Section 6
KRS
Maintain required 42 hrs. of continuing education every 2 years, at least 12 hrs. per year

6. Full Certification Status:
702 KAR 3:320, Section 4
Full Certification
Section 4(1)
Full Certification Requirements:
Current Provisional Certification
Completion of KY Finance Officer Internship Program (KFIP)
15 hrs. of finance officer training from the Finance Officer Curriculum, FOCP-6
12 hrs. of training in the state-approved school district financial software package
Section 4(1)
Submit Full Certification Application, FOCP-2 to KDE
prior to the expiration of the
Provisional Certificate
Meet eligibility requirements?
Non-qualifying Notification from KDE No
End
Yes
Full Certificate from KDE
Section 4(2)
Full Certification Status:
Automatic Renewal unless Section 7
Suspended the finance officer fails to complete the 12 hrs. annual CE, or
Revoked the finance officer fails to complete the 42 hrs. biennial CE
Section 6
KRS
Maintain required 42 hrs. of continuing education every 2 years, at least 12 hrs. per year

7. Section 6 KRS 160.431 Section 3 Section 5(3)-(6)
702 KAR 3:320, Section 8 Grandfather Status
Submit Provisional Certification Application, FOCP-1 to KDE
Seeking Full Certification?
Section 6
KRS
Maintain required 42 hrs. of continuing education every 2 years, at least 12 hrs. per year No
Yes
Seeking to be a mentor in the Kentucky Finance Officer Internship Program? No
Section 3
Provisional Certification Flowchart
Yes
Section 5(3)-(6)
Mentors Flowchart

8. Kentucky Finance Officer Internship Program (KFIP)
702 KAR 3:320, Section 5
Kentucky Finance Officer Internship Program (KFIP)
Apply for KFIP within 30 days of employment as finance officer
Section 5(7)
Assessment Committee assists with the development of the chronological task plan from the curriculum
Section 5(2)
Assessment Committee
Mentor
Employing Superintendent
KDE Consultant
Section 5(7)
Assessment Committee meets every 6 months to evaluate progress and completes final evaluation
Assessment Committee Report, FOCP-4
Section 5(8)
Evaluation considerations:
mentor’s documentation,
superintendent’s recommendation of finance officer intern’s work performance, and
KDE’s report on the work product submissions and interactions
Section 4
Apply for
Full Certification
Flowchart
Assessment Committee declares the KFIP completed?
Yes No
Section 5(9)-(11)
Finance officer intern may request a different mentor or the mentor may request to be replaced with another mentor
Section 5(9)
Repeat a portion or entire KFIP

9. Mentor Qualification: Possess Full Certification or
702 KAR 3:320, Section 5(3)-(6)
Mentors
Section 5(3)(a)
Mentor Qualification:
Possess Full Certification or
Possess Grandfather Status
Section 5(3)(c)
Submit Mentor Application, FOCP-5 to KDE
Application Approved?
Non-qualifying Notification
from KDE
End No
Yes
Section 5(3)(b)
Complete KDE Mentor Training
Section 5(4)
Mentor’s Duties:
work with finance officer interns to develop the chronological task plan based on Financial Officer Curriculum, FOCP-6
Continue the mentorship for 12 consecutive months,
document time spent mentoring and documenting summary content on Intern Progress Report, FOCP-3,
document finance officer intern’s attendance at mentoring meetings
serve as mentor for no more than 2 individuals concurrently
Section 5(5)-(6)
Mentor’s Benefits:
eligible to earn 21 hrs. of continuing education, not to exceed 1 hr. per month, during mentorship,
mentor’s annual stipend not to exceed $1,000 each fiscal year per individual finance officer intern from KDE available funds, and
district may reimburse mentors for any expenses, including travel and provide separate stipend
Mentor’s Duties
Mentor’s Benefits
Continue to next page

10. Assessment Committee declares the KFIP completed?
702 KAR 3:320, Section 5(3)-(6)
Mentors Continued
Section 5(6)
Mentor eligible to receive an annual stipend, not to exceed $1,000 per finance officer intern from KDE for each additional fiscal years of mentorship.
Assessment Committee declares the KFIP completed?
Yes No
Section 5(6)
Mentor not eligible for stipend from KDE for additional fiscal yrs. of mentorship required by KFIP Assessment Committee.
District may still reimburse and provide stipend to the mentor for mentorship required by KFIP Assessment Committee.

11. Revocation and Appeal for Reinstatement of Full Certification
702 KAR 3:320, Section 7
Revocation and Appeal for Reinstatement of Full Certification
Obtain 12 hrs. of Continue Education (CE) annually?
Section 7(1)
Temporary suspension of Full Certification No
Yes
Obtain 42 hrs. of CE
bi-annually?
Section 7(1)
Revocation Criteria
Finance Officer shall complete required number of CE hrs. by the end of the biennial period
3 Temporary Suspensions will result in revocation of Full Certification
Yes
Full Certification still in effect No
Section 7(2)
KDE sends notification of Revocation of Certification
Section 7(3)
Reinstatement requirements:
Certificate holder provides supporting documentation to KDE, and
certificate holder has fulfilled all requirements of the provisional or full certification including the required CE
Section 7(3)
Within 6 months the individual may appeal to KDE for reinstatement of certificate
Can the certification can be reinstated? No
Finance Officer no longer eligible for position
Yes
Reinstatement of Certification from KDE

12. Helpful Resources Finance Officer Certification
Finance Officer Training

13. KDE Contacts Kentucky Department of Education
Division of District Support
500 Mero Street, 15th Floor
Frankfort, KY
Phone:
Chay Ritter, Branch Manager Carol Buell, Educational Financial Analyst
Extension Extension 4438
Jana Cox, Administrative Specialist
Extension 4409

14. Questions?