1. The Nuts and Bolts The Role of the District Professional Development Coordinator Kentucky Department of Education Office of Next Generation Learners Division of Next Generation Professionals Teacher and Leader Effectiveness Branch Updated July 2014

2. KDE’s Charge: KRS 156.095 (2)(b) Consumer bulletin board posts information regarding professional development providers Participation voluntary Posting information on the bulletin board by the department shall not be viewed as an endorsement of the quality of any specific provider or program Programs posted as a service to school district central office personnel, school councils, teachers, and administrators. KRS 156.095 (7) Professional Development Bulletin Board

3. Kentucky’s Standards for Professional Learning (PL) Standards for Professional Learning Professional learning that increases educator effectiveness and results for all students: Occurs within learning communities committed to continuous improvement, collective responsibility, and goal alignment Requires skillful leaders who develop capacity, advocate, and create systems for PL Requires prioritizing, monitoring, and coordinating resources for educator learning Uses a variety of sources and types of student, educator and system data to plan, assess, and evaluate professional learning Integrates theories, research, and models of human learning to achieve its intended outcomes Applies research on change and sustains support for implementation of professional learning for long-term change Aligns its outcomes with educator performance and student curriculum standards

4. Learning Forward Learning Forward is a world leader in educator growth and development. Resources:

5. Professional Development vs. Professional Learning Joellen Killion, senior advisor to Learning Forward, explains the difference between professional development and professional learning in this clip. Professional Development vs. Professional Learning KDE Professional Learning Web Pages

6. Kentucky’s Definition of Professional Development Professional development is defined in 704 KAR 3:035 Section (1) (1) as “professional learning that is an individual and collective responsibility that fosters shared accountability among the entire education workforce for student achievement. 704 KAR 3:035

7. Kentucky’s Definition of Professional Development Additionally Section 4(2) states: (a) related to teachers’ instructional assignments and administrators’ professional responsibilities; (b) Be aligned with the school or district improvement plan or the individual professional growth plans of teachers ; (c) Occur within learning communities (d) Be facilitated by skillful leaders (e) Be prioritized and monitored by the district; (f) Use …data to plan, assess, and evaluate professional learning (g) Integrate theories of learning to achieve its intended outcomes; (h) Apply systems change as evidenced by student growth; (i) Align its outcomes and

8. Funding For PD In 2003 the Legislature introduced the Flexible Focus Fund (PD, Preschool*, ESS, Textbooks, and Safe Schools) Schools are required to receive a minimum of 65% of the allocation of PD funds (KRS 160.345[8])(KRS 160.345[8]) 35% can be used for district PD needs 15% of the 35% can be used for administrative costs (i.e. PDC salary)

9. Planning For PD Each local board of education shall use four (4) days of the minimum school term for professional development and collegial planning activities for the professional staff without the presence of pupils pursuant to the requirements of KRS 156.095.KRS 156.095

10. Planning For PD At the discretion of the superintendent, one (1) day of professional development may be used for district-wide activities and for training that is mandated by federal or state law.

11. Planning For PD The use of three (3) days shall be planned by each school council, except that the district is encouraged to provide technical assistance and leadership to school councils to maximize existing resources and to encourage shared planning. (KRS 158.070[3][a])KRS 158.070[3][a]

12. Planning For PD Schools may implement flexible PD calendars PD should occur from July 1 and June 30 th each year. ALL certified teachers are required to complete 24 hours (4 days) of professional development as part of the standard teacher contract. Administrators complete 21 hours of EILA annually. Law does not require administrators to do both. Certified teachers working less than 187 days will have their PD requirement pro-rated

13. Planning For PD PD Credit is given for activities related to the teacher’s instructional assignment, not any extra duties in which they are involved. In working with school councils, advise them it is important to balance the individual needs of teachers with the needs of the school when planning the three (3) days of PD.

14. PDC Qualifications 704 KAR 3:035 704 KAR 3:035 A demonstrated ability to work with schools to plan, design, implement, and evaluate professional development that aligns with the requirements of this administrative regulation. A demonstrated ability to work with schools to connect professional development with effective instructional practices and student achievement data.

15. PDC Duties 704 KAR 3:035 704 KAR 3:035 Facilitating the needs assessment; Coordinating the goals and objectives for professional development; Building capacity Disseminating professional development information Coordinating the planning, implementation and evaluation of the district professional development

16. PDC Duties (Continued) 704 KAR 3:035 704 KAR 3:035 Coordinating the establishment of local policies (KSBA 3.19),; Maintaining, records, documentation, and other pertinent information to the Department of Education; Explaining the district's professional development program objectives, results, and needs Maintaining contact with the Department of Education and other agencies involved in providing professional development.

17. Q&A Top 10 10. Who is responsible for determining whether PD should be approved for credit? Determining the quality of professional development and subsequently approving professional development for credit is the responsibility of the school district. The Kentucky Department of Education does not determine the quality of professional development, nor does it endorse or approve professional development opportunities.

18. Q&A Top 10 9. Can local board policy prohibit certified staff from taking an accumulated sick day on a day designated in the calendar for professional development? No. This would be in contradiction to KRS 161.155(2), Board policy on PD (KSBA 3.19) can prohibit staff from using personal days on days designated for PD.KRS 161.155(2), This doesn’t mean the teacher isn’t responsible for the learning that occurred that day, the district just can’t require the teacher to stay after school or come in on another day and not reimburse them.

19. Q&A Top 10 8. If a district chooses to move funds within the Flexible Focus Provisions, how is the 65% allocation to schools determined? The amount submitted to KDE as a budget for Professional Development on the first Quarterly Expenditure Report (September 30 th ) becomes the districts allocation for PD and is the amount the state will use to determine the 65% allocation under KRS 160.345(8). KRS 160.345(8).

20. Q&A Top 10 7. Do schools have a deadline for spending their professional development allocation? Based on district policy, districts have the authority to have unused portions of a school’s PD allocation returned to the district on June 30 th of each year. The district policies may also stipulate a deadline prior to June 30 th when purchases under the professional development grant must be completed.

21. Q&A Top 10 6. May professional development funds be used to hire substitutes? Yes, this is a local district decision and should support the goals of professional development outlined in the school plan.

22. Q&A Top 10 5. Are teachers allowed to receive professional development stipends for training on days in which they receive credit for a professional development day? No, this would be double compensation for the same day and it is not allowed.

23. Q&A Top 10 4. Can PD be required of new teachers prior to July 1 of the new school year? No. A district can offer to award credit to any teachers hired before July 1 attending training occurring prior to July 1, but attendance would be at the teachers’ discretion.

24. Q&A Top 10 3. How does Senate Bill 65 effect our professional development plan? 2 hours of self-study in addition to 24 hours This is amends KRS 158.070. (3)(b)KRS 158.070 www.kentuckysuicideprevention.org.

25. Q&A Top 10 2. Should instructors being trained to be resource teachers in the K.T.I.P. program be granted professional development credit? This is a district decision.

26. Q&A Top 10 1. Are sports clinics or athletic seminars appropriate for professional development? No. Coaching is an extra duty and, as such, does not require professional development as described above. In addition, Athletic Director is not a position recognized as “administrative” under KRS 156.101.KRS 156.101

27. The Role of KDE To support and guide you in your work –Make you aware of learning opportunities for you and others on your staff –Answer questions you may have –Connect you with other resources

28. Links to Regulations and Statutes

29. Thank you for your work! Christine.Boatwright@education.ky.gov PDC Community Folder