1. Preparing with Kurzweil Setting up files for student use

2. Contents Electronic Documents Scanning Downloading Zone Editing Editing Underlying Text Changing Pronunciation

3. Electronic Documents Many types of electronic documents open directly in Kurzweil ◦ MS Word Documents ◦ PDF files  Use Save As to make PDF files from Word, Power Point and Publisher  Use, File/Export to make PDF files from Inspiration and Smart Notebook Any document can be sent to Kurzweil using the KESI virtual printer

4. Electronic Documents – KESI Virtual Printer Use the KESI Virtual Printer to create and open an electronic document that Kurzweil reads ◦ Click ‘Print’ in the software you want to use ◦ Choose the KESI Virtual Printer This technique is helpful for webpages and for other software that can’t directly create a PDF.

5. Scanning – Scanner Setup Ensure the correct scanner is chosen ◦ Choose Scanner Setup from the Scan menu ◦ Select the scanner that matches the model attached to your computer ◦ Use the TWAIN setting for most scanning

6. Scanning – Colour Scanning In Kurzweil version11, or later, it is possible to scan in colour ◦ Ensure you are working in the correct version of Kurzweil (from SEA SG under all programs menu) ◦ Choose Use Color from the Scan menu ◦ The scan icon on the toolbar will be coloured

7. Scanning Place the text side down on the scanner ◦ Kurzweil will automatically rotate so that the top side is up Click scan to begin scanning For multi-page texts, you may choose ‘scan repeatedly’ from the Scan menu ◦ A new page will be scanned following a 15 second pause (to turn the page)

8. Downloading The W. Ross MacDonald Provincial School for the Blind has Kurzweil and PDF materials of many texts ◦ Go to http://aero.psbnet.ca (see the help document – Using the AERO library)http://aero.psbnet.ca Some publishers also have digital materials available either as a download or on disc. ◦ Contact publishers or visit their websites for details

9. Zone Editing Zone editing may be necessary to specify what items on a page are read and in what order Some texts are more likely to require zone editing ◦ Texts with high graphic content (text books, picture books) ◦ Texts with non-standard layout

10. Zone Editing Choose Zone Editor from the scan menu Zones appear as yellow boxes Delete zones that contain text that doesn’t need to be read ◦ Ctrl-click to select many zones at once ◦ Right click and choose ‘delete zone’ or press the delete key

11. Zone Editing Change the reading order to ensure fluency ◦ Right click and choose ‘Properties...’ ◦ Put the correct number in the Reading Order box (all following zones will be adjusted)

12. Editing Underlying Text Sometimes Kurzweil misinterprets a word Choose from Edit> ◦ Correct Recognition ◦ ‘Edit Underlying Text’

13. Editing Underlying Text Click on the misinterpreted word and type the correction in the selected word box Repeat for all other misinterpreted words

14. Editing Pronunciation To change the pronunciation of a word select ‘Pronunciations’ from the Tools menu Spell the word phonetically and test the new pronunciation, then click OK.