1. © Paradigm Publishing, Inc. 1

2. 2 Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 4Formatting Pages

3. © Paradigm Publishing, Inc. 3 Formatting Pages  Change the View Change the View  Navigate Using the Navigation Pane Navigate Using the Navigation Pane  Hide/Show White Space Hide/Show White Space  Change the Page Setup Change the Page Setup  Insert Page Numbering Insert Page Numbering  CHECKPOINT 1 CHECKPOINT 1  Insert Headers and Footers Insert Headers and Footers  Format the Page Background Format the Page Background  Find and Replace Text and Formatting Find and Replace Text and Formatting  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

4. © Paradigm Publishing, Inc. 4 Change the View Outline Web Layout Print Layout Full Screen Reading Draft Zoom Out Zoom Slider Bar Zoom In

5. © Paradigm Publishing, Inc. 5 Change the View…continued To change to Draft view: 1.Click the Draft button in the View section on the Status bar. Draft button

6. © Paradigm Publishing, Inc. 6 Change the View…continued To customize Full Screen Reading view: 1.In the Full Screen Reading window, click the View Options button. View Options button

7. © Paradigm Publishing, Inc. 7 Change the View…continued

8. © Paradigm Publishing, Inc. 8 Navigate Using the Navigation Pane To display the Navigation pane: 1.Click the View tab. 2.Click the Navigation Pane check box in the Show group. Navigation Pane check box Navigation pane

9. © Paradigm Publishing, Inc. 9 Hide/Show White Space To hide white space: 1.Position the mouse pointer on top of the page until the pointer displays as the Hide White Space icon. 2.Double-click the left mouse button. Hide White Space icon

10. © Paradigm Publishing, Inc. 10 Hide/Show White Space…continued To show white space: 1.Position the mouse pointer on the thin line separating the pages until the pointer displays as the Show White Space icon. 2.Double-click the left mouse button. Show White Space icon

11. © Paradigm Publishing, Inc. 11 Change the Page Setup To change margins: 1.Click the Page Layout tab. 2.Click the Margins button in the Page Setup group. 3.Click the desired margin option. Margins button

12. © Paradigm Publishing, Inc. 12 Change the Page Setup…continued To change page orientation: 1.Click the Page Layout tab. 2.Click the Orientation button in the Page Setup group. 3.Click the desired orientation. Orientation button

13. © Paradigm Publishing, Inc. 13 Change the Page Setup…continued To change the page size: 1.Click the Page Layout tab. 2.Click the Size button in the Page Setup group. 3.Click the desired size option in the drop-down list. Size button

14. © Paradigm Publishing, Inc. 14 Change the Page Setup…continued To change margins at the Page Setup dialog box: 1.Click the Page Layout tab. 2.Click the Page Setup group dialog box launcher. 3.At the Page Setup dialog box, specify the desired margins. 4.Click OK. Page Setup dialog box

15. © Paradigm Publishing, Inc. 15 Change the Page Setup…continued To change the paper size at the Page Setup dialog box: 1.Click the Page Layout tab. 2.Click the Size button in the Page Setup group. 3.Click More Paper Sizes at the drop-down list. 4.At the Page Setup dialog box, specify the desired size. 5.Click OK. Page Setup dialog box

16. © Paradigm Publishing, Inc. 16 Change the Page Setup…continued To insert a page break: 1.Click the Insert tab. 2.Click the Page Break button in the Pages group. Page Break button

17. © Paradigm Publishing, Inc. 17 Change the Page Setup…continued To insert a blank page: 1.Click the Insert tab. 2.Click the Blank Page button in the Pages group. Blank Page button

18. © Paradigm Publishing, Inc. 18 Change the Page Setup…continued To insert a cover page: 1.Click the Insert tab. 2.Click the Cover Page button in the Pages group. 3.Click the desired cover page at the drop-down list. Cover Page button

19. © Paradigm Publishing, Inc. 19 Change the Page Setup…continued  A predesigned cover page contains location placeholders where you can enter specific information.  Click anywhere in the placeholder text and the placeholder text is selected. placeholder text

20. © Paradigm Publishing, Inc. 20 Insert Page Numbering To insert page numbering: 1.Click the Insert tab. 2.Click the Page Number button in the Header & Footer group. 3.Click the desired option at the drop-down list. Page Number button

21. © Paradigm Publishing, Inc. 21 1)By default, a Word document displays in this view. a.Draft b.Full Screen Reading c.Print Layout d.Outline 1)By default, a Word document displays in this view. a.Draft b.Full Screen Reading c.Print Layout d.Outline 3)This is the default left margin setting. a.1” b.1.15” c.1.25” d.1.5” 3)This is the default left margin setting. a.1” b.1.15” c.1.25” d.1.5” 2)This is the default orientation. a.Landscape b.Portrait c.Justify d.Left 2)This is the default orientation. a.Landscape b.Portrait c.Justify d.Left 4)The Page Number button is located in this tab. a.File b.Home c.Insert d.View 4)The Page Number button is located in this tab. a.File b.Home c.Insert d.View Next Question Next Slide Answer

22. © Paradigm Publishing, Inc. 22 Insert Headers and Footers To insert a predesigned header: 1.Click the Insert tab. 2.Click the Header button in the Header & Footer group. 3.Click the desired option at the drop-down list. 4.Type the desired text in the specific placeholders. Header button

23. © Paradigm Publishing, Inc. 23 Insert Headers and Footers…continued To insert a predesigned footer: 1.Click the Insert tab. 2.Click the Footer button in the Header & Footer group. 3.Click the desired option at the drop-down list. 4.Type the desired text in the specific placeholders. Footer button

24. © Paradigm Publishing, Inc. 24 Insert Headers and Footers…continued To remove a header or footer: 1.Click the Insert tab. 2.Click the Header button or the Footer button in the Header & Footer group. 3.Click the Remove Header or Remove Footer option at the drop-down list. Remove Header option

25. © Paradigm Publishing, Inc. 25 Format the Page Background To insert a watermark: 1.Click the Page Layout tab. 2.Click the Watermark button in the Page Background group. 3.Click the desired option at the drop- down list. Watermark button

26. © Paradigm Publishing, Inc. 26 Format the Page Background…continued To change the page color: 1.Click the Page Layout tab. 2.Click the Page Color button in the Page Background group. 3.Click the desired option at the color palette. Page Color button

27. © Paradigm Publishing, Inc. 27 Format the Page Background…continued To insert a page border: 1.Click the Page Layout tab. 2.Click the Page Borders button in the Page Background group. continues on next slide… Page Borders button

28. © Paradigm Publishing, Inc. 28 Format the Page Background…continued 3.Specify the desired options at the Borders and Shading dialog box. Borders and Shading dialog box

29. © Paradigm Publishing, Inc. 29 Format the Page Background…continued  By default, a page border displays and prints 24 points from the top, left, right, and bottom edges of the page.  Some printers, particularly inkjet printers, have a nonprinting area around the outside edges of the page that can interfere with the printing of a border.  Before printing a document with a page border, click the File tab and then click the Print tab. Look at the preview of the page at the right side of the Print tab Backstage view and determine whether the entire border is visible.

30. © Paradigm Publishing, Inc. 30 Format the Page Background…continued To display the Borders and Shading Options dialog box: 1.Click the Page Layout tab. 2.Click the Page Borders button in the Page Background group. 3.Click the Options button that displays in the lower right corner of the Borders and Shading dialog box. Borders and Shading Options dialog box

31. © Paradigm Publishing, Inc. 31 Find and Replace Text and Formatting To find text: 1.Click the Home tab. 2.Click the Find button in the Editing group. continues on next slide… Find button

32. © Paradigm Publishing, Inc. 32 Find and Replace Text and Formatting…continued 3.Type the search text. 4.Click the Next Search Result button. Search text box

33. © Paradigm Publishing, Inc. 33 Find and Replace Text and Formatting…continued To use the Find and Replace dialog box: 1.Click the Home tab. 2.Click the Find button in the Editing group. 3.Click the down-pointing arrow at the right of the search text box in the Navigation pane. 4.Click Advanced Find option at the drop-down list. continues on next slide… Advanced Find option

34. © Paradigm Publishing, Inc. 34 Find and Replace Text and Formatting…continued 5.Type the search text in the Find what text box. 6.Click the Reading Highlight button. 7.Click Highlight All at the drop-down list. Reading Highlight button

35. © Paradigm Publishing, Inc. 35 Find and Replace Text and Formatting…continued To find and replace text: 1.Click the Home tab. 2.Click the Replace button in the Editing group. continues on next slide… Replace button

36. © Paradigm Publishing, Inc. 36 Find and Replace Text and Formatting…continued 3.Type the text you want to find in the Find what text box. 4.Press the Tab key. 5.Type the replacement text in the Replace with text box. 6.Click the Replace or Replace All button. Find what text box Replace with text box

37. © Paradigm Publishing, Inc. 37 Find and Replace Text and Formatting…continued The Less button was previously the More button.

38. © Paradigm Publishing, Inc. 38 Find and Replace Text and Formatting…continued continues on next slide…

39. © Paradigm Publishing, Inc. 39 Find and Replace Text and Formatting…continued

40. © Paradigm Publishing, Inc. 40 Find and Replace Text and Formatting…continued To find and replace formatting: 1.In the Find and Replace dialog box, click the More button. 2.With the insertion point in the Find what text box, click the Format button. 3.Select the format to search and click OK. 4.With the insertion point in the Replace with text box, click the Format button. 5.Select the format to replace and click OK. 6.Click the Replace All button. Format button

41. © Paradigm Publishing, Inc. 41 1)This is the name for text that appears at the top of every page of a multipage document. a.fields b.placeholder c.footer d.header 1)This is the name for text that appears at the top of every page of a multipage document. a.fields b.placeholder c.footer d.header 3)The Find button and the Replace button are located in the Editing group in this tab. a.File b.Home c.Insert d.View 3)The Find button and the Replace button are located in the Editing group in this tab. a.File b.Home c.Insert d.View 2)This is a lightened image that displays behind text in a document. a.WordArt b.Clip Art c.SmartArt d.Watermark 2)This is a lightened image that displays behind text in a document. a.WordArt b.Clip Art c.SmartArt d.Watermark 4)To display additional search options, click this button in the Find and Replace dialog box. a.Additional b.Extra c.More d.Less 4)To display additional search options, click this button in the Find and Replace dialog box. a.Additional b.Extra c.More d.Less Next Question Next Slide Answer

42. © Paradigm Publishing, Inc. 42 Formatting Pages Change document views Navigate in a document with the Navigation pane Change margins, page orientation, and paper size in a document Format pages at the Page Setup dialog box Insert a page break, blank page, and cover page Insert page numbering Insert and edit predesigned headers and footers Insert a watermark, page color, and page border Find and replace text and formatting Summary of Presentation Concepts