1. CHRTAS – Training Coordinators
Starting Point for Training Coordinators

2. View
Supervisor Pending
Applications

3. CHRTAS – Training Coordinators
Click “View Supervisor Pending Applications” to resend to Supervisor.

4. Supervisor Pending Applications Query
Select a Training Type. If you select Civilian Education System (CES),
the display will refresh to show what appears on the next slide.

5. Supervisor Pending Applications Query
Looking for somebody specific, just enter their last name. Recommend
you limit the “Supervisor Pending Applications” query to one Course
at a time.

6. Supervisor Pending Applications Query
Select the CES Course, select your Organization/Command,
and then click “Search”.

7. Query Results – CES Basic
The query results list all Supervisor Pending Applications for AMC
Applicants or CES Basic for FY08 and 09 classes.

8. Click on the Student’s name to open their Application.
Query Results – CES Basic
Page 1 of the results for all Basic Course Pending Supervisor Applications.
Click on the Student’s name to open their Application.

9. Application Opened for Review

10. Query Results – CES Basic
Clicking on the FY or School Code allows you to open up the
notification that can be resent to the Supervisor.

11. Resend Email to Supervisor
This allows the Training Coordinator to resend the to the
Supervisor, that was originally sent when his/her subordinate
submitted their training application.

12. Resend Email to Supervisor
This is an example of comments added to the start of the . You
may add additional comments anywhere in the that will be
sent to the Supervisor.

13. Resend Email to Supervisor
Steps 1, 2, 3, and 4 in the above are the most important part
of the the Supervisor is sent. It requires the Supervisor to
read and follow each of these steps. Only then will they be able
to access the Application to review and approve.

14. Supervisor Pending Applications
If the Supervisor has not approved or disapproved their
subordinate’s CES Training Application within 7 calendar
days after it has been submitted, the following takes place-
CHRTAS automatically sends an to the Supervisor
remaining them that the Application is still pending. The
same provides them with the instructions that were
provided in the original .
At the same time, CHRTAS sends an to the
Applicant. In addition to advising them their Supervisor has
been advised, they are asked to review the Supervisor
address entered in their profile. Instructions on how
to correct are also provided in that .
If the application is still Supervisor pending 14, 21, and
28 days after it was submitted, the same s are sent
to the Supervisor and Applicant.
At this time the System does not automatically cancel
Supervisor Pending Applications.

15. Applicant’s
Resending
to Supervisor

16. Applicants– Resend Approval Request Email

17. Resend Approval Email to Supervisor
Before Applicant resends the to his/her Supervisor, they
should ensure they have correctly entered their Supervisor’s
address in their CHRTAS Profile. To do this, they can
click on “Nominating Supervisor”. This will open a new and
show the Supervisor address entered in their profile.

18. Reviewing Supervisor Email Address
Is this your Supervisor’s correct address?
Once you have decided if this address is
correct or incorrect, you can close this
without sending it.

19. Applicant’s CHRTAS Profile
If Supervisor address is incorrect, applicant needs
to access their CHRTAS Profile and go to the bottom of
their profile to the “Nominating Supervisor’s Contact Info:”
section and correct their Supervisor’s address. After
the correction has been made, they must click “Create/Update
CHRTAS Record”. After they have updated their profile,
they Should return to “Resend Approval Request ”.

20. CES
Course/Equivalency
Credit

21. CES Course Credit Guidance
This information is available on CHRTAS to the general
public. Logon (CAC, etc.) is not required to access.

22. Email Sent to Individuals Granted Course Credit by TRADOC/G-3
This gets sent after Course Credit is posted
in ATRRS by G-3 CLD.
Wording/content reflected in above?
Send Courtesy Copy (Cc) to Training Coordinators?

23. This information is available on CHRTAS after user logons (CAC, etc.).
CES Course Credit Guidance
This information is available on CHRTAS after user logons (CAC, etc.).

24. Continuation of Previous Screen
CES Course Credit
Continuation of Previous Screen
Click on Course Number/Title and the
G-3 CES Course Credit MFR will appear
as a printable PDF document.
He was send individual s, one for
each CES Course Credit he was granted.

25. G-3 CES Course Credit MFR
This Course Credit also appears on the individual’s Training History in AKO.

26. FY08- Average number posted in ATRRS each week is ’17’.

27. Training Requirements
Review CES
Training Requirements
and
Print dL Certificate

28. Review CES Training Requirements

29. CES DL Certificate Date shown on Certificate is the same date that
appears on the “CES Training Course
Requirements” screen.

30. Training Coordinators – Training Applications
Reviewing Pending
Training Applications

31. Training Coordinator- Reviewing
Pending Applications
Click “ATRRS Training History” to review the
Applicant’s training history (‘RS’ Function).

32. ATRRS Training History

33. Training Coordinator- Reviewing
Pending Applications
Click “View Quotas” to view how many quotas have been
allocated in this class and to whom. In addition, “View
Quotas” will identify the number of reservations and/or
waits you have made in this class. Additionally, you can
use “View Quotas” to determine if the Class is full.

34. View Class Quotas

35. Training Coordinator- Reviewing
Pending Applications
Click “View Entire Schedule” to view all the future scheduled
classes for this Course. If classes are scheduled over a 2 FY
period, it will show classes for both FYs. This option has a lot
of value, if class applicant applied for is already full. Opening
the entire future schedule allows you to place applicant
in a different class.

36. Opening Display for Entire Schedule
Locations Course is taught, TDY cost estimates, method of travel,
Class full (Yes or No), and date next class starts. By clicking the
icon on the far right of each Class Location record, you will have
visibly of all the future classes.

37. Reviewing How the Cost Estimates
Were Calculated
Click Here
Click on a TDY Cost estimate and you will get a display
that shows how the cost estimates were calculated.

38. From “Class 007” to “Class 006”.
Reviewing All Ft Leavenworth Classes
Click Here
Click the “S” to switch the Class number on the Applicant’s application
From “Class 007” to “Class 006”.

39. Applicant Applied for Class 007, But Was Switched(S) to Class 006
You have changed the Class Number on the Application, but
maybe now you want to change it back to the original Class
Number- Click “Reset Values”.

40. Reset Class Number Back to
the Original Value

41. When Can An Applicant Apply for
CES Phase 2 Classes?
If according to ATRRS they have not completed Phase 1 (dL)- They will be able to apply for Phase 2 classes starting 120 or more days in the future.
If they complete Phase 1 (dL) and the completion date recorded in ATRRS is less than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 30 or more days in the future.
3. If they complete Phase 1 (dL) and the completion date recorded in ATRRS is greater than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 60 or more days in the future.