1. Microsoft PowerPoint Level One Presented by Merrilee Shopland Media Graphics Specialist Professional Development & Evaluation Programs

2. Goal of Workshop  Introduce the functions and tools of PowerPoint and have you produce: One presentation using the AutoContent Wizard One presentation using the AutoContent Wizard One presentation using a Design Template One presentation using a Design Template

3. What is PowerPoint?  A presentation graphics application Handles TextHandles Text OutliningOutlining Drawing toolsDrawing tools Graphing toolsGraphing tools Insert Clip Art, Photos, Video or Audio (from PowerPoint or from other graphics programs)Insert Clip Art, Photos, Video or Audio (from PowerPoint or from other graphics programs)

4. What you can make with PowerPoint  Presentations  Slides  Overheads  Handouts  Speaker's Notes  Outlines  Website  Graphics

5. What participants should know:  Click left button  Click right button for Shortcut Menus  Center button not used  Double-click activates an “open” or “select” command  “Dragging” an object repositions an object or selects several objects

6. Major Elements of the PowerPoint Window  Menu Bar  Toolbars  Status bar  Scroll bars  Work area

7. PowerPoint Views 1. Normal View 2. Outline View 3. Slide Sorter View 4. Slide Show View

8. Commands  Commands are grouped in Menus  Some commands perform actions immediately; others display a dialog box that allows you to select options  Shortcut Menus are activated when you point to an object, click right mouse button. (To cancel: click outside menu box or hit ESC button - top left keyboard button.) (To cancel: click outside menu box or hit ESC button - top left keyboard button.)

9. When Opening PowerPoint  Four Choices 1. AutoContent Wizard - Quick & Easy Prompts 2. Design Template - Let’s you choose from pre-designed templates 3. Blank Presentation – No predefined colors or graphics 4. An Existing Presentation – Once you’ve completed a PowerPoint presentation it will appear in the scroll box.

10. Using Wizards PowerPoint allows beginning users to make presentations quickly and easily using a guided approach - called Wizards. Just answer questions as they appear.

11. Use AutoContent Wizard to create a presentation.  Go up to the File Menu and Select “New”  Select AutoContent Wizard option  Wizard will prompt you to make a title slide make a title slide choose a presentation category choose a presentation category with suggestions with suggestions  Type in your ideas over sample text in outline  Switch to Slide View to see your slides

12. Refine your presentation  You can edit your text in Outline View rearrange slides, rearrange slides, move quickly to a particular slide, move quickly to a particular slide, get an overview of the entire presentation get an overview of the entire presentation

13. Refine your presentation  Change text colors, s i z e s in Normal View – use clicking and dragging to select text blocks or sections use clicking and dragging to select text blocks or sections click buttons on Tool Bar for selecting colors & alternate font sizes. click buttons on Tool Bar for selecting colors & alternate font sizes.

14. Refine your presentation  Change order of slide presentation and transitions in Slide Sorter View use clicking and dragging to select slides and drag groups to different orders use clicking and dragging to select slides and drag groups to different orders Double-click on a slide in Slide Sorter View to immediately view it in Slide View. Double-click on a slide in Slide Sorter View to immediately view it in Slide View.

15. Refine your presentation  Special Effects: Add graphics, video, or sound by going to the “Insert” menu on the Toobar Add graphics, video, or sound by going to the “Insert” menu on the Toobar Add Slide Transitions by right clicking on the mouse (Make sure text box is not selected). Add Slide Transitions by right clicking on the mouse (Make sure text box is not selected). Alter your slide layout or design by right clicking on the mouse Alter your slide layout or design by right clicking on the mouse

16. Preview your presentation on-screen  Click "Slide Show" button at bottom  Click Mouse button to advance manually (arrow buttons on keyboard also work).  Push "ESC" button to exit to view selected

17. The Drawing Tools The Drawing Toolbar allows you to draw and manipulate: Lines, Shapes, Arrows, etc Insert Pictures, Charts, Graphs, Clip Art, and WordArt Apply color Add a 3rd Dimension

18. Creating a New Presentation 1.Go to the “File” Menu and click “New” 2.Choose “Design Templates” on Task Pane located on the right side of the page 3.Right Click on “Slide Layout” & choose a title slide from option on the Task Pane

19. Creating a New Presentation  Click into the place holder on top of “Click to add title” and enter the title of your talk  On the Menu bar, select Insert and click New Slide. Type what you want to say.  Repeat this process until your presentation is finished.

20. Inserting Text  Click on the outline tab  Click the slide icon you want the outline text to appear after.  On the Insert menu, click “Slides from Outline.”  Go to the folder where you've stored the document whose text you want to use.  Double-click the document to insert the text. ( I found.rtf format worked better than.doc)

21. Inserting Graphics  On the Drawing toolbar, click Insert Picture From File. toolbar  Locate the folder that contains the picture that you want to insert, then click the picture file.  Do one of the following:  To embed the picture, click Insert. embed

22. Inserting Audio or Video  On the Insert menu, point to Movies and Sounds, and then do one of the following: Either click on Sound From File or Movie From File  Click Sound from File, locate the folder that contains the file, and then double-click the file you want.

23. Save Your Document  On the Menu bar select “File” and select “Save” in the dialog box. Any PowerPoint presentation will have the extension of.ppt on the end of the name. Any PowerPoint presentation will have the extension of.ppt on the end of the name.

24. You Can Print  Slides Use transparency to make Overheads Use transparency to make Overheads  Speaker Notes Prints one slide per page with notes Prints one slide per page with notes  Handouts These are miniature versions of the slides These are miniature versions of the slides Choose how many miniature slides per page when you go to print. Choose how many miniature slides per page when you go to print.  Outline You can print in grayscale, color or black and white

25. Contact Info Merrilee Shopland HBC, Bldg. A, 606.2 223-7885merrilee@austincc.edu