1. Marci Becker Sandy McElhinney Financial Management Services 04/23/08 CATS Presentation

2. Calculating Overtime according to PeopleSoft and FLSA – Fair Labor Standards Act  Over 40 Hours Report - TIME  Multiple Jobs/Rates – Weighted Average  Bonus Payments  Overtime Only jobs  Paying Retro Overtime  Professional Staff – Overtime Eligible  Online Calculator

4.  TIME will automatically convert hours over 40 to OVT or CPE, depending on the department’s setup  Hours recalculate as they are entered on timesheet  Over 40 report/process will be obsolete when all BW & HR employees are on TIME

5.  Employee has 2 jobs with different rates  Job 0 - $8.00/hour  Job 1 - $10.00/hour  Employee worked the following hours  Job 0 - 24 hours  Job 1 - 28 hours

6.  Step 1 – Calculate the Regular Pay they will receive  Job 0: 24 hours * $8.00 = $192.00  Job 1: 16 hours * $10.00 = $160.00  Total Regular Pay = $352.00  Step 2 – Calculate the first 1.0 of OVT time  Job 1: 12 hours * $10.00 = $120.00

7.  Step 3 – Calculate the FLSA Rate to be used for additional 0.5 of OVT time  Total Amount: $352.00 (reg) + $120.00 (ovt) = $472.00  Total Hours: 24 + 16 + 12 = 52 hours  FLSA Rate = Total Amount / Total Hours  FLSA Rate = $472.00 / 52 = $9.076923

8.  Step 4 – Calculate additional.5 amount  Overtime Hours * 0.5 * FLSA Rate  12 hours * 0.5 * $9.076923 = $54.46  Step 5 – Combine all types of pay  Regular Pay = $352.00  First 1.0 of OVT = $120.00  Remaining.5 of OVT = $54.46  Total Pay for Period = $526.46

9.  Certain types of bonus pay will inflate the FLSA rate used to pay the additional.5 of OVT  SBY – Standby  INP – Incentive Payment  AWD – Award  OC1 – On Call  HA1 – Hazard Pay (AFSCME Union)

10. Hire eDoc comp rate = regular pay rate for the type of work being performed Rate will be * 1.5 during payroll calculation

11. Job Comp Rate = $20.00 Rate calculated on paycheck = $30.00

12. Retroactive Rate Adjustments – enter the regular and overtime retro codes with the difference in the regular rate. Payroll calculation will increase rate.

13.  Employees track work hours by month  Overtime rate will inflate if employee received any bonus-type pay during the earnings period the overtime was worked  Overtime hours worked are submitted on adjustment vouchers and paid in the following month

14. Coming Soon to the FMS Website Payroll > Payroll Procedures > FLSA Overtime Calculation http://www.fms.iu.edu/payroll/procedures.asp