1. Databases Ms. Scales

2. What is a Database? Database  A collection of data organized for fast search and retrieval  Examples: Telephone Directories Hospital Records Catalog Mailing Lists Online Encyclopedias Google

3. Who Uses Computer Databases? Stores use them to keep track of inventory Travel Agents can keep up with their customers and reservations Hospitals track patient information Customers online when shopping Students online when Researching information for school

4. Advantages of Computerized Databases Can find a specific file quickly Can alphabetize and sort data faster than people Is as accurate as the data that is entered Can make many different types of reports

5. Databases Database application  A program used to create databases and programs to track and manage information  Ex. Microsoft Access Database Objects  The parts of a database, such as tables, forms, reports and queries

6. Table  a collection of data about specific subjects arranged in rows and columns Query  a set of instructions that retrieves data from one or more tables Databases

7. Form  an onscreen display where data can be added or changed Report  a presentation of data formatted and organized for printing Databases

8. Parts of a Database File  A collection of records Record  Is a database file, containing multiple fields.

9. Parts of a Database Field  A category of information, the label at the top of the column that describes the kind of information to be stored in the column Entry  the information that is entered in the fields in a database Layout  refers to the specific order and manner in which information is presented

10. Parts of a Database COMPUTER BRAND PROCESSORMGHZRAM DellPentium III2256 GatewayPentium II550128 IBM4866616 CompaqPentium I7524

11. Parts of a Database Record Number  the number that identifies the sequence of a record in a database Data Type  defines the type of information which may be stored in a field.

12. Data Types Date and Time  used for storing dates and times in a specific format to allow you to know the age of an account or the time of an event Logical  can be one of two entries, Ex. YES or NO, TRUE or FALSE, ON or OFF

13. Data Types Memo  used for information that does not fit easily into a category, such as notes or comments Numeric  stores only numeric information

14. Data Types Text  stores alphanumeric information, also called a character field Object  stores media information such as a picture, clip art, a sound file, or any other non-text information

15. Database  Files Records  FieldsData Types  EntryLogical Memo Date and Time Numeric Text Object

16. Using a Database Data Entry  the process of manually inputting data into a database program. Can create field names and data types Add and delete fields as needed Organize information as desired

17. Searching a Database Search  to ask the database to look at all records which contain certain information or meet certain criteria. Retrieve  to find one or more specific records Sort  organizes the information in either ascending or descending order

18. Mathematical Operators > Greater than < Less than = Equal to >= Greater than or equal to <= Less than or equal to <> Not equal to

19. How to Search Boolean  A particular way of searching a database. Boolean uses the words AND, OR, NOT. Ex. Cat AND Maine Coon Keywords  the terms you are searching for when you use a database

20. How to Search Criteria  Conditions that are set in a Query Filter  To separate out and show records that have a specific value

21. Creating a Database Create Field Names and Data Types Enter Data Adjust Fields widths as needed Add or Delete Fields as needed Save the Database

22. Manipulating a Database Retrieve a Database File Sort the Database File Filter/Query/Search the Database  Use questions that involve one to three criteria  Use questions that change the connecter from AND to NOT to OR

23. Manipulating a Database Create a Report Name a Report Choose a Layout Choose Fields to Include Determine Sort Order Create a Filter

24. Database Views Datasheet/List View – displays the table data in a row-and-column format.  Used to enter data.  Displays several records at one time. Design View – place to create field names and data types for a database. Form view – used to display/design one record at a time and/or to enter information.  Can include pictures, borders, or special formatting.

25. Printing a Database Print the Database  Choose page orientation  Choose whether you desire to print gridlines, record, and field labels  Preview and adjust as needed  Print the database