1. Ingest Wizard Ingest Method Auto/streaming transmission Manual/Batch FTP On-demand/Batch FTP EDI Record Type Firm, Fixed Orders Approval Plans Blanket Orders Continuing Orders Slip plans/approvals Prepaid/Deposit orders Gift/Exchange orders Bib Overlay Vendor/Order Acknowledgements Vendor Communications Invoices (EDI) Other ILL/Interlibrary loan record ingests Other TBD Provisional Records Holding Records Gov Docs Books in Print Authority records OCLC- selection records Error reporting Ingest Profiles Overlay Append/Amend Replace Create New (transform) Duplicates Check Fund/Encum Check Online Vendors Aleph Amazon ATC Aux Amateurs Banner Casalini Coutts ebrary EBSCO Garcia Cambeiro Harrassowitz Hein Karno Leila Lexicon LTI Marcive MIPP Knovel, Safari, Springer, Ebrary, AlexanderStreet, Gale, Oxford, etc. Music Library Services Co OCLC ProQuest Puvill Retta Rittenhouse Books, Inc. Serials Solutions Springer Swets Touzon UMI, Knovel, Safari, Springer Wuheiba YBP YBP UK Library Services REQ PO POA Bib Invoice Authority Holdings Licenses E-resources KFS Doc-Types INGEST xml transformations? Data/Doc Formats Marc MarcXML Onix DC MODS RDA ….many library PDF Word Licenses Load “attributes” to inform workflow

2. Manual Request. Staff Request Automated Ingest Manual Pick Up Routing? Routing? Logs? Licensing Checklist (see workflows) Ingest mapping. Load reports? Duplicates check? Opt. fund check? Approvals? Stops? Transmission Format/standard? Permissions? Logs? Edits- before Ordering Rules/permissions? After Order Placement Rules/permissions? Amendment to P/O KFS REQ KFS PO KFS POA Approvals? Stops? Overall Acquisitions Workflow (high level for discussion per User Stories/Specs) See drafted workflows for each process and document-type: Requisition, Purchase Order, Purchase Order Amendment, Line Item vs. Bulk-Receiving, Claiming/Claims, Invoicing, Payment; Ingest, Transmission, Bib Overlay, Authority records links Licensing (see checklist workflows, else future MER) Claims KFS RCV, RCVB, RCVC, RCVL KFS INVR, PREQ,EIRT Approvals? Stops? * Ingest Bib Overlay Match Authority Records (mult points dep Order Type) * * * * Describe Deliver Manage * MAINTENANCE DOCUMENTS & TABLES USER ROLES, WORKFLOW RULES

3. Retrieve vendor’s file Run against library database to find duplicates & list titles with specific conditions Load into library system to create bib, item, PO, and invoice documents (as applies) Review list of duplicates a.Titles without ISBNs b.Titles with series titles (4xx) c.Titles with patron or course reserve requests d.Titles with special processing notes e.Oversize titles f.Certain LC Class titles g.Multi-part titles h.Mixed media titles i.Titles to be sent to Cataloging j.Titles with exceptions to fund/location k.Titles for BUO item status due to fund/location l.Titles with LC Class tied to Location Duplicate detection based on ISBN Typical acquisitions process when using vendor – supplied records

4. Process invoice (loaded now if not already) and when approved, titles are received Materials arrive and unpacked with paper invoice If any duplicates, cancel order, delete item, suppress bib (adjust invoice if already present) Vendor ships to library address (determines who gets) Manual record edits/actions for filter conditions as needed Titles sent to Shelf Prep or Cataloging Bib overlay as needed with invoice load Returns as needed

5. Export invoice data to custom database Adjustments with custom program Export voucher file Bursar’s Office picks up file and pays invoices

6. Manual Request/External Source Staff Manual Requisition Automated Ingest: Firm/Fixed Order Manual Staff Pick Up Licensing Checklist (see workflows) Ingest mapping. Load reports? Logs? Duplicates check? Opt. fund check? Routing? Error Routing? Bib Overlay? Transmission Format/standard? Permissions? Logs? Amendment to P/O Workflow Worksheet Order Type? Method of Ingest or Initiation? Claims * Ingest Bib Overlay Match Authority Records (mult points dep Order Type) * * * * Staff Manual Ingest: Firm/Fixed Order Scheduled Batch Ingest: Continuing Orders Scheduled Batch Ingest: Blanket Orders Scheduled Batch Ingest: Approval Orders Batch Ingest: Electronic/Licensed material orders Prepaid Order? Gift/Exchange? On deposit? Standing Order?

7. Initial/Simple: Bib Editor KFS transactional Docstore OLE Relational OLE Line Item on OLE-REQ or OLE-PO API calls BibEditor; passes related bib record from docstore Changes to bib record in editor; modified record returned to docstore