1. KIBWORTH & FLECKNEY ROTARY CLUB CLUB LEADERSHIP PLAN PROPOSALS FOR CHANGE 10 March 2009

2. MOTIVATION FOR CHANGE ► To be a more effective Club by;  Improved planning – short term (annual) to longer term (3 to 5 year) planning  Continuity of approach / experience  Membership retention / expansion  More local visibility - “Back to the village”  Share load - too much pressure on too few ► This is the Club Leadership Plan (RI initiative) ► New focus BUT keep OUR special atmosphere 2

3. FEATURES OF THE CLP ► 3 or 5 year plan ► Reviewed annually ► It produces the annual plan ► New committee structure to support this ► Plan uses the Club Council to act like a “Club Board” 3

4. How We Got Here ► Club Discussion October 2008 ► Peter and Nick  Janet Cooke - District 1070 CLP presentation  Biggleswade Ivel experience implementing CLP ► CLP review committee formed (10 members)  meetings 14 Jan, 4 Feb,  Proposal to Council 3 March  Presentation tonight 10 March  Review / Feedback / Involvement ► 07 April 2009 Present Back To Club 4

5. The CLP Investigation Committee John Addison John Addison David Battersby David Battersby Roger Calvert Roger Calvert Nick Lacey (the boss!) Nick Lacey (the boss!) Peter Leverett Peter Leverett Robert Longhill Robert Longhill Paul Loveday Paul Loveday Keith Senior Keith Senior John Thorpe John Thorpe Noel Tyler Noel Tyler 5

6. Proposed New Committee Structure ► 4 committees - NOT a radical change  Membership  Publicity  Administration  “Projects” ► Project focus in two sub-committees ► Foundation & International AND ► Youth & Local 6

7. Committee Make Up ► Membership (4) ► Publicity(4) ► Administration (8)  JVP is chair, SVP, Treasurer, Secretary, Attendance Officer + 3 other members ► Projects(14)  two sub-committees  Foundation & International  Youth & Local ► Total – 30 people 7

8. What Does This Look Like? Committee Total 30 8

9. Committee Features ► Chair voted in by current committee. ► Members serve for three years. ► Phased in and flexible at first. ► President will attend any committee. ► Champions for each service “project” ► Guidance from the three year plan 9

10. Remits - Administration ► Implement the Club programme ► Manage the venues ► Manage Club finances ► Manage Club correspondence ► Help with special projects ► Social events 10

11. Remits - Membership ► Membership  The “Rotary dilemma”  Recruitment - new members  Retention - current members  Close liaison with the publicity committee  “Family of Rotary” – Welfare Officer / Almoner 11

12. Remits - Publicity Publicity – our duty as Rotarians "In the promotion of understanding, it is important to reach large numbers, non- Rotarians as well as Rotarians and you cannot reach large numbers privately." – Paul Harris – Paul Harris  external publicity / internal publicity  Supports “Projects” and Club events  liaison with membership committee  web site / Club bulletin / press releases 12

13. Remits – Project Committee (1) ► A Co-ordinated Club Activity ► Foundation & International  promotion of Rotary Foundation charity  Group Study Exchange  Ambassadorial Scholars  support for international charitable projects  matching grants and district simplified grants 13

14. Remits – Projects Committee (2) ► Local & Youth  community activities  Local charity / projects  youth competitions  Interact clubs  school liaison  village events 14

15. Council ► Overall responsibility for planning and control of the Club – “the Board” ► Members (9)  President  Senior VP  Junior VP (as administration committee chair)  Committee chair (3)  Secretary  Treasurer  Past President 15

16. Benefits Of Proposed Structure  Consistent approach over time  What we do for ourselves  What we do and give to others  Everyone knows the plan  More joined up thinking / planning  Spreads the responsibility / workload  Develop / support future leaders of the Club 16

17. Questions On What You Have Seen So Far? YOUR ROTARY CLUB & WE COME HERE FOR FUN, FELLOWSHIP AND TO SERVE This is your chance to be heard! to agree to object to propose 17

18. Next Steps From Tonight Record feedback and comments from tonight. Review at 3 rd meeting of the CLP committee Revise / rework / propose / confirm Re-present to Club and consider changes to Club constitution to effect 12 month review to assess / change 18

19. THANKS John Addison John Addison David Battersby David Battersby Roger Calvert Roger Calvert Nick Lacey Nick Lacey Peter Leverett Peter Leverett Robert Longhill Robert Longhill Paul Loveday Paul Loveday Noel Tyler Noel Tyler Keith Senior Keith Senior John Thorpe John Thorpe 19