2. Data Integration & Course Creation SAP & TERMS/WIDIS

3. SAP Employees, Business Events, and Enrollments are created in SAP Data files are created that contain records for all Business Events Data Integration Files: USR contains active employee records CRS contains active business events (course sections) ENR contains active enrollments for valid business events (course sections)

4. Issues With Current SAP Process Data integration files do not include enrollment of Externals Data integration files do not include Instructor assignments The event has no instructor assigned The online program has no access without system administrator intervention

5. TERMS Students, Courses, Enrollments, and Instructor Assignments are created in TERMS Data files are created that contain records for all courses in specific schools Data Integration Files: USR contains active student records CRS contains active course sections ENR contains active student enrollments FAC contains active faculty assignments

6. Issues With Current TERMS Process Data integration job is lengthy (most times it takes 12-23 hours to complete) Most of the courses created are not used Most Instructors are not Blackboard-trained Blackboard licenses and training offerings are limited Support is limited by the number of licenses

7. Issues Common In Either Process All courses are created without content. Course Designer must use the Bb Copy Into function to bring over content from template course. Left Navigation bar is expanded More than one of each item is displayed on the course menu (for example, two “Course Information” buttons) where one holds the content and the other is empty Some content (such as movies) are not copied or are incomplete

8. Data Integration Impact from a Management Perspective Data Integration Impact

9. Courses in Blackboard

10. Users in Blackboard

11. Resolution = Changes to Source Data Creation of BE in SAP must include Bb Template Course ID in the Abbreviated Name field Creation of BE in SAP must include Instructor, Program Organizer or Registration Administrator in the Organizer Data field Course Record in TERMS must include Bb Template Course ID in the Template ID field Designee in Core Curriculum responsible for updating this field Data Integration files only create course records in Blackboard where these fields are not blank

12. Sample Bb Template Course ID in SAP Abbreviated Name field

13. Sample Registration Administrator is listed in SAP Organizer Data field Location is “On-Line” for Bb courses

14. Individual course information is located on the C15 Panel Bb Template Course ID is entered here

15. Question & Answer Question & Answer