1. Loading Authority Records though Record Import Service Version: 1 Date: November 2010

2. A file from your library Loaded using RIS processes On to the Libraries Australia Update database

3. RIS authority files need to be configured As a MARC formatted file. With a Libraries Australia number in the 001. The number could be the current ANBD number or the one used in Kinetica. Your Local System Authority Number in the 035. It should look like this example: 035 ##$a(AuClM)476061.

4. Australian Bibliographic Network Vocabulary Numbers Vocabulary Numbers from ABN can be used. Send in a 035 field with prefix ‘abv’ 035 ##$aabv05864006

5. What’s this number? Prefixes are important Is this number 035 ##$a3656755 a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?

6. 001 Number TypeExample ANBD Number001 000036532576 Amicus Number (Kinetica)001 000001589575 LCCN001 no2005066863 OCLC ARN numbers001 oca04749729 Local System Authority Numbers001 000000354508

7. Local System Authority Number

8. Can’t add the prefix? Send the Local System Authority Number with the MARC Code for Organization for your library in a $5 subfield 035 ##$a286421$5AuCNL

9. Showing PICA coding 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj| 019@ ƒS##ƒacau 021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing. 029A ƒS2#ƒaHot Club of Cowtown.

10. FCV * #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]

11. Authority TypeNameName /Title TitleSubject: Topical Subject: Geographic Code in MARC Authority record 049 $aNH or 049 $aSH 049 $aMH or 049 $aSH 049 $aTH or 049 $aSH 049 $aSH Code in Pica Authority record. Links to a Heading in Bibliographic records in 1XX or 7XX fields ppt Code in Pica Authority record. Links to a Subject in Bibliographic records in 6XX fields qqndg

12. MARC Field PICA Code 046 Code 100, 110,111 pNH 130 tTH 150 dSH 151 gSH

13. But what about ‘q’ and ‘n’?

14. Test Run

15. Subject Authority? Record number 380 Error: Tag 100 has the value for subfield v,x,y,z 100 1 a Elliott, Brian, d 1910-1991 v Interviews

16. Match Merge log files

17. Subject Authority?

18. Type of MatchYour RecordLibraries Australia Record ANBD number match035 ## $lA $a000000356374 System number match035 ## $lA $a000000258711035 ## $lY $a000000258711 LCCN number match010 ## $an 88125097 ISSN number match022 ## $a0531-7339 Matching Records

19. Good Match

20. Bad Merge 035 ## $lA $a00000101758 | 035 ## $lY $a00000101758 | 035 ## $lY $a00000101758 5 | 5 | 5

21. Bad Merge

22. Comparing Records Your RecordMerge Record Libraries Australia Record

23. Good Match But …

24. Another Good Match But …

25. Difficult Decision

26. One Last Problem

27. Recording the Results

28. Splitting the Files

29. The Files are Loaded

30. If you want to use RIS for Authority records Please contact Libraries Australia Help Desk via http://www.nla.gov.au /librariesaustralia/co ntact/index.html Phone: 1800 026 155