1. myCareer@UWaterloo Online recruitment through myHRinfo

2. Why Online Recruitment? The university’s Sixth Decade Plan calls for aggressive growth over the next five years. At the same time, we expect increasing retirement rates. In order to meet these challenges we need a talent management approach that puts individuals in control of their careers while meeting the needs of hiring managers to fill positions quickly and efficiently.

3. myCareer@UWaterloo Launch on October 20, 2010 myCareer@UWaterloo features two new tools –Talent Acquisition Manager is the tool used by hiring managers –Candidate Gateway is the tool used by job applicants

4. Current Recruitment ProcessTalent Acquisition Management Request for Recruitment is signed and submitted on paper Hiring managers can create their own job openings with workflow approvals and notifications Applicants submit cover letters and resumes by email Applicants apply on line through myHRinfo Resumes are recorded on a spreadsheet in Human Resources and forwarded by email to managers Managers can see resumes as soon as applicants apply Internal and external applicants apply concurrently to all jobs (HR must verify status – internal/external, passed probation, etc.) Talent Acquisition Management excludes external applicants from applying during the internal posting period

5. Current Recruitment ProcessTalent Acquisition Management No central repository for communication between hiring managers and Human Resources Applicant status, resume review, interview schedules, job offer information can be viewed on line Screening is done manuallyProvides preliminary screening to find qualified applicants Emails, letters and forms are created manually or mail merge with a spreadsheet Provides automatic email, letter and form generation (wording is configurable for UWaterloo) Successful candidate is hired manually into the HRMS system Applicant and position information, start date, etc. transfer into HRMS Recruitment data is manually recorded by Human Resources in a spreadsheet Recruitment statistics and reports can be generated from Talent Acquisition Management

6. What are the benefits to you? Apply for available jobs online Create job searches on keywords Application information stored Complete confidentiality Growing suite of career management services

8. Steps to Apply 1.Search Job Openings 2.Research Job 3.Update Resume and Cover Letter 4.Apply for Job 5.Prepare for Interview

9. What the Hiring Manager sees

10. Notifications Interviews can be set up through the system and notifications will be sent to applicant and the interviewers

11. Next Steps First jobs posted on October 20, 2010 Bookmark mycareer.uwaterloo.ca Go to mycareer.uwaterloo.ca to take an online tour. You’ll find instruction on pop- up menus, online videos to help guide you and the Quick Reference Guide Hiring Managers register now for training

12. Career Management Resources: For more information about the career management resources available to you visit these sites: –To access the full range of HR services: hr.uwaterloo.ca –To explore career opportunities and job postings: mycareer.uwaterloo.ca –Organizational & Human Development: www.ohd.uwaterloo.ca –Centre for Career Action: www.careeraction.uwaterloo.ca

13. Demonstration mycareer.uwaterloo.ca/help.html myCareer@UWaterloo

14. Questions and feedback? hrhelp@uwaterloo.ca Extension 31129