1. Electronic Records: Preparing Future Archival Professionals for New and Dynamic Tasks Nils Bruebach, Archives School, Marburg

2. Structure of the Presentation b Short overview over programs b Approach and premises b Methods and principles b Curriculum and Modules b Teaching and Research

3. The Programs: b 18-months (six trimester) undergraduate program as part of a three-year‘s education alltogether leading to a diploma (comparable to a bachelor‘s degree) b 12-months (three trimester) postgraduate program as part of a two year‘s education leading to a 2nd level-state-examn

4. The Programs: Postgraduate b Combination of stations in archives and institutions of the public administration b There: First contact with e-records b At the end as part of the exam: Tranfer-project with the result of a 30 to 40 pages dissertation supervised by a professional archivist and one of Archives School´s staff b Time-Frame: 8 months archival and administrative stations, 12 months Marburg, 1 month station at the Federal Archives 3 months transfer-Project

5. The Programs Undergraduate b Combination of two stations in two different types of archives (6 months) b Here: 1st contact with e-records b 2 Trimesters studies at a College for Public Administration b 6 Trimesters studies at Marburg b Thesis and exam (6 months)

6. Our Mission: b Training professional archivists that.... b Recognizes archival tasks and have a distinguished avareness of problems b Have a thorough knowledge of archival methods b Can chose from a variety of different strategies b Can judge and decide which methods and strategies to adopt to reach a certain solution or result b Have the scientific skills to ask new questions and develop new solutions in the future

7. Electronic Records: Approach and premises b It is no solution to remodel paper-based record systems 1:1 in an electronic enviroment b The specific functions of records... Working instrumentWorking instrument Instrument of steering and organizing business processesInstrument of steering and organizing business processes Process-generated information... Must be maintainedProcess-generated information... Must be maintained

8. Electronic Records: Approach and premises b These functions should be connected to the new opportunities and comforts in use ICT can offer... But: technology follows functionBut: technology follows function b Cooperation and standardization instead of isolated solutions b Building strategic partnerships with... AdministrationAdministration Records managersRecords managers IT- IndustryIT- Industry

9. Electronic Records: Approach and premises b Archivists have the single undividable responsibility for both analogue and electronic records b Archival core functions such as appraisal and description remain but change b Access and transperency will become more important b Archivists will remain specialists for long-term access and preservation allthough this is not related to a physical but a logical entity - regardless of the physical and logical structure of the records b Archivists are creators of their own e-records

10. Methods and principles b Functional analysis Functions of recordsFunctions of records Functions of records management systemsFunctions of records management systems b System analysis of administrative and business systems Accessment of organizations and methods of conduct of business using comparative methodsAccessment of organizations and methods of conduct of business using comparative methods b Structure analysis How are the organizational structure, business methods and types of records related to each otherHow are the organizational structure, business methods and types of records related to each other

11. The curriculum and the modules b Aspects of e-records are discussed in any module and class in archival science when they become relevant TerminologyTerminology Records managementRecords management Appraisal and acquisitionAppraisal and acquisition DescriptionDescription AccessAccess Archival, Privacy, DP and information lawsArchival, Privacy, DP and information laws Archival ManagamentArchival Managament A special module on e-records as a round-upA special module on e-records as a round-up

12. The curriculum and the modules b Criteria of recordness, both analogue and electronic b Workflow-Management, Document- Management, Groupware-concepts, Knowledge-management: their approaches criteria of application to business processes, assessment of existing solutions Cooperation with IT-IndustryCooperation with IT-Industry

13. The curriculum and the modules b Design and implementation of records management/Recordkeeping Systems both analogue and electronic b Strategies of cooperation between administration and archives Identifying common interests, possibilities for integrated solutions, but also diversive interests ->the archivist as specialist for organising long-term access and system analysisIdentifying common interests, possibilities for integrated solutions, but also diversive interests ->the archivist as specialist for organising long-term access and system analysis b Methods criteria and strategies for electronic archiving b Metadata: Myths and reality

14. Teaching Methods b Undergraduate Level: 256 classroom hours256 classroom hours 40 % presentation by lecturer40 % presentation by lecturer 20 % student´s papers based on literature20 % student´s papers based on literature 20 % field-studies: Analysis of existing solutions in practice20 % field-studies: Analysis of existing solutions in practice 10 % IT-assessment10 % IT-assessment 10 % analysis of research projects and standards10 % analysis of research projects and standards b Postgraduate Level 192 classroom hours 10 % presentation by lecturer 50 % assessment of existing solutions and IT 30 % student´s papers on literature, standards and research projects 10 % guest-lectures by international experts

15. Examples b Field-Studies... Assessment of SIJUS-J and an electronic, partly automized system for transfer and appraisal of juridical case-filesAssessment of SIJUS-J and an electronic, partly automized system for transfer and appraisal of juridical case-files Analysis of the e-record-system of the state chancery of the State of HesseAnalysis of the e-record-system of the state chancery of the State of Hesse Developing a strategy for electronic archiving of digital land-registers and the connected mapsDeveloping a strategy for electronic archiving of digital land-registers and the connected maps

16. Research b Staff participates as researcher or expert in Projects like the developement of ISO 15489 b MOREQ, IRMT, DOMEA, Digitazitation as a tool for access, Online-finding-aids b The Professional Network – Staff participates in the Working Group on E-Records Archiving b Students: From the 28 dissertations finished this year 5 had topics related to the RM and archiving of E-Records