1. Goodbye Snail Mail, Hello Email
Presented by Julie Rhea
Reference Librarian

2. Email: What is it? Electronic MAIL
The transmission of text messages from the sender to the recipient Source: PC Magazine Encyclopedia

3. 1 3 2 How does Email work? A simplified explanation… Internet Sender
Recipient 1 3
Internet 2
Service Provider
Service Provider

4. Terms Sender – the person sending the message
Recipient – the person receiving the message
Internet – a global network of networks
Service Provider – provides software and server space to deliver and receive the message
Web-based – provides addresses to anyone for free as long as you have access to the Internet. Examples: Yahoo!, Gmail, Hotmail etc.
ISP (Internet Service Provider) – provides internet service plus several addresses for a fee. Examples: SBC Global and Comcast

5. Sign Up Demonstration
Sign up or Create Account

6. Sign Up Demonstration
Register

7. Sign Up Demonstration

8. Accessing
Type in the address or, if you don’t know the address, search for “the name of your service provider + mail” ie. yahoo mail
If you are signed on
If you need to sign in

10. Basic Email Terms New or Compose Create an email message
Check Mail or Inbox Lists the messages sent to you
Drafts Message created but not sent
Sent Lists the messages you sent
Search Mail A way to find an old message

11. Basic Terms
Spam Message that is not requested generally for the purpose of advertising **DO NOT OPEN THESE** (unless you know the sender) *Must Empty the Spam to erase completely*
Trash Deletes a message *Must Empty the Trash to erase completely*
Contacts An address book
Folders Organizes messages

12. Basic Terms
To open the message double click or, in other words, press the mouse button twice in rapid sucession

13. Basic Email Terms Delete Message is sent to Trash
Reply Respond to a message
Forward Sends a message received to another person

14. Basic Terms
Down/Up Arrows Down Arrow takes you to the previous message Up Arrow takes you to the next message
Spam Allows you to mark a message as spam
Move Allows you to place the message into a folder

15. Basic Email Terms Print Creates a paper replica of your message
Actions Allows the user quick and easy access to maneuver the message

16. Creating a Message
Click New, Reply or Forward to create a message

17. Creating a Message
Address ie. *Notice there are NO spaces*
To: Must have an address More than one address requires a comma or semi-colon depending on your service provider

18. Creating a Message Cc: Carbon copy BCc: Blind Carbon copy
Subject: A descriptive word or few with the gist of the message
Body: The area in which the message is typed
Send: Enables the message to go to the recipient

19. Attachments Attach: Allows for a file to be sent
File types • Word processor • Spreadsheets
• PDFs • Audio files
• Image files (jpeg, gif, bmp etc)
Size Limits Attachments being sent or received cannot exceed the maximum limit offered by the service provider ie. Yahoo = 10 MB, Gmail = 25 MB

20. Attachments

21. Attachments

22. Attachments

23. Attachments Opening Attachments
Do NOT open or download any files from an unknown sender
You may need to save the file to your computer if it will not open from the message

24. Help Services – Yahoo!

25. Help Services - Gmail

26. Caution! Watch for viruses Protect your Privacy! BE ALERT
Do NOT open a message or links from an unknown sender
Watch the address ie. bankofamerica.scamcompany.com
Protect your Privacy!
ALWAYS log out or sign out of your account
Remember the Service Provider has access to your account
Do NOT send important information such as account or social security #s through your account Your bank will NEVER ask you to send private information via
BE ALERT

27. Thank you!
Contact Reference with any further comments or questions! Direct: