1. PLANNING PROJECT ACTIVITIES
First briefly an introduction to EUA
Tia Loukkola, Head of QM Unit, EUA
Ivana Juraga, Project Officer, EUA
Brussels, February 2013
…1… 1

2. Overview Timeline Distribution of responsibilities Training workshops
Study visits
Institutional meetings
Mentoring
Any other business

3. Timeline – year 1 October 2012 – January 2013
Preparation for project implementation
Self-evaluation reports
February – May 2013
Kick-off meeting
Website and leaflet launch
Translation of QA publications
Equipment purchase
June – September 2013
2 regional training workshops
*Institutional meetings in WB partners

4. Timeline – year 2 November 2013 Participation in EQAF
January – July 2014
Study visits
Second partners’ meeting
September 2014
3rd regional training workshop
*Institutional meetings in WB partners

5. Timeline – year 3 November 2014 Participation in EQAF January 2015
4th regional training workshop
February – May 2015
Institutional Action Plans for QA
Development of final project publication
September 2015
Final project conference and final partners’ meeting
*Institutional meetings in WB partners

6. Distribution of responsibilities
EUA
project coordinator
communication with EACEA
reimbursements
WUS Kosova
regional coordinator
assistance with organising logistical issues
EU partners
facilitators at trainings
hosting study visits
advice and mentorship
Western Balkans partners
hosting trainings
institutional development

7. Training Workshops Event Dates Training workshop 1 June 2013
September 2013
Training workshop 3
September 2014
Training workshop 4
January 2015
2 full days

8. Training workshops - topics
The work of the central QA unit
Activities, tools and organisation of work
Co-operation with the units at faculty level
Internal communication
Engaging internal stakeholders
Impact on decision-making processes at higher level
Follow-up of QA
Results of your questionnaires…
We’ve looked at your responses, we would propose to start with these topics.

9. Training Workshops Event Dates Location Training workshop 1 June 2013
University of Sarajevo
Training workshop 2
September 2013
University of Prishtina
Training workshop 3
September 2014
Shkodra University
Training workshop 4
January 2015
“Fan S. Noli” University
We need to make decisions on all locations and on topics and dates for the first two.
Countries: BH, Kosovo, Albania, Albania

10. Study visits - organisation
One working week at the host institution
Programme and approach decided by the host and guest together
Methodological approaches
Job shadowing
Presentations
Meetings with stakeholders
How to organise it? Do we need to separate study visits from mentoring (for study visits, each PC uni goes to 2 EU unis, for mentoring it should be more 1 on 1 (except we’re missing one EU uni)). Should one of the unis they go to be the one that was mentoring them?

11. Study visits - pairs PC partner EU partner 1 EU partner 2
University of Prishtina UL
RUC
University of Prizren
DCU
IPP
University of Tirana
UEF
KFUG
Shkodra University
“Fan S. Noli” University
University of Mostar
University of Sarajevo
University of Banja Luka
They go to the one mentoring them + 1
Roskilde University – 3
University of Ljubljana – 3
University of Graz – 3
University of Eastern Finland – 2
Dublin City University – 3
Instituto Politecnico do Porto – 2

12. Institutional meetings – aims and responsibilities
Plan and coordinate the implementation of the project related work at its institution
Act as representatives of the institution in the project events
Disseminate experiences, lessons learned to broader university community and discuss their applicability to the institution
Develop proposals of papers for EQAF 2014
Develop draft Action Plan for QA
Develop contribution to final project publication
The project will work intensively with a select group of key institutional actors, represented by the Quality Assurance Committee (or equivalent). Since not all members of the Committee will be able to participate in each project activity, the Committee will meet regularly to share the experiences from the project, disseminate them to the broader university community and discuss their applicability to the institution.
Quality Assurance Committee has the following characteristics and responsibilities:
It has a chairperson, who has enough standing within the institution so to help in promoting the decisions and initiatives of the Committee, and a secretary.
It represents the major constituencies in the institution (academic and administrative staff and students) to maximise involvement of all major stakeholders. Although it is important that the abovementioned constituencies are represented, the group ought not to be an exhaustive gathering of all units and faculties within the institution.
The group is small (more or less 12 members) to ensure that it is efficient.

13. Institutional meetings - methodology
secretary
prepare agenda and minutes
send to the regional coordinator within one month of each meeting (after the Committee members have approved them)
meet regularly, on average every two months and always right after a project event
meetings should be an open forum for discussion where all members should feel comfortable bringing up their reflections
do not be limit yourselves merely to administration
In general the Committee is free to choose its working methods as it deems fit, but the following minimum requirements should be fulfilled:
The secretary of the Committee will prepare the agenda and minutes of each meeting and will send them to the regional coordinator within one month of the each meeting after the Committee members have approved them.
The Committee is expected to meet regularly, on average every two months and always right after a project event (training workshop, study visit, conference).
The purpose of the meetings organised after each project event is for those who took part in the project activity in question to disseminate information received and lessons learnt and for the Committee to reflect on how the information can be used so to develop institution’s own QA processes.
These meetings will feed into the draft of the Action Plan for QA to be prepared by the institutions by the end of the project – the Committee is the drafting group for the Action Plan.
The Committee meetings should be considered an open forum for discussion where all members should feel comfortable bringing up their reflections on the practices seen in the project and their ideas on how to develop quality assurance/culture within the university. They should not be limited merely to administration.

14. Mentoring - organisation
Informal
Stay in touch via /phone-calls
Ask questions, seek advice
Send drafts of documents for feedback
But will also visit them, this is part of the support structure for the institutional meetings

15. Mentoring - pairs PC partner EU partner University of Prishtina EUA
University of Prizren
Dublin City University
University of Tirana
University of Eastern Finland
Shkodra University
Instituto Politecnico do Porto
“Fan S. Noli” University
Roskilde University
University of Mostar
Royal Conservatoire
University of Sarajevo
University of Graz
University of Banja Luka
University of Ljubljana
We are missing one EU uni to make 1-to-1 pairs, perhaps Prishtina and EUA could be paired (in practice this would be But-Tia, don’t think much work would be involved…). Actually it could serve a double purpose, since in the case that the regional coordinator (But) gets some questions, he might have already received answers from us…

16. Thank you!
EQUIPMENT – with WB partners only