Presentation on theme: "PLANNING PROJECT ACTIVITIES"— Presentation transcript:
1 PLANNING PROJECT ACTIVITIES First briefly an introduction to EUATia Loukkola, Head of QM Unit, EUAIvana Juraga, Project Officer, EUABrussels, February 2013…1…1
2 Overview Timeline Distribution of responsibilities Training workshops Study visitsInstitutional meetingsMentoringAny other business
3 Timeline – year 1 October 2012 – January 2013 Preparation for project implementationSelf-evaluation reportsFebruary – May 2013Kick-off meetingWebsite and leaflet launchTranslation of QA publicationsEquipment purchaseJune – September 20132 regional training workshops*Institutional meetings in WB partners
4 Timeline – year 2 November 2013 Participation in EQAF January – July 2014Study visitsSecond partners’ meetingSeptember 20143rd regional training workshop*Institutional meetings in WB partners
5 Timeline – year 3 November 2014 Participation in EQAF January 2015 4th regional training workshopFebruary – May 2015Institutional Action Plans for QADevelopment of final project publicationSeptember 2015Final project conference and final partners’ meeting*Institutional meetings in WB partners
6 Distribution of responsibilities EUAproject coordinatorcommunication with EACEAreimbursementsWUS Kosovaregional coordinatorassistance with organising logistical issuesEU partnersfacilitators at trainingshosting study visitsadvice and mentorshipWestern Balkans partnershosting trainingsinstitutional development
7 Training Workshops Event Dates Training workshop 1 June 2013 September 2013Training workshop 3September 2014Training workshop 4January 20152 full days
8 Training workshops - topics The work of the central QA unitActivities, tools and organisation of workCo-operation with the units at faculty levelInternal communicationEngaging internal stakeholdersImpact on decision-making processes at higher levelFollow-up of QAResults of your questionnaires…We’ve looked at your responses, we would propose to start with these topics.
9 Training Workshops Event Dates Location Training workshop 1 June 2013 University of SarajevoTraining workshop 2September 2013University of PrishtinaTraining workshop 3September 2014Shkodra UniversityTraining workshop 4January 2015“Fan S. Noli” UniversityWe need to make decisions on all locations and on topics and dates for the first two.Countries: BH, Kosovo, Albania, Albania
10 Study visits - organisation One working week at the host institutionProgramme and approach decided by the host and guest togetherMethodological approachesJob shadowingPresentationsMeetings with stakeholdersHow to organise it? Do we need to separate study visits from mentoring (for study visits, each PC uni goes to 2 EU unis, for mentoring it should be more 1 on 1 (except we’re missing one EU uni)). Should one of the unis they go to be the one that was mentoring them?
11 Study visits - pairs PC partner EU partner 1 EU partner 2 University of PrishtinaULRUCUniversity of PrizrenDCUIPPUniversity of TiranaUEFKFUGShkodra University“Fan S. Noli” UniversityUniversity of MostarUniversity of SarajevoUniversity of Banja LukaThey go to the one mentoring them + 1Roskilde University – 3University of Ljubljana – 3University of Graz – 3University of Eastern Finland – 2Dublin City University – 3Instituto Politecnico do Porto – 2
12 Institutional meetings – aims and responsibilities Plan and coordinate the implementation of the project related work at its institutionAct as representatives of the institution in the project eventsDisseminate experiences, lessons learned to broader university community and discuss their applicability to the institutionDevelop proposals of papers for EQAF 2014Develop draft Action Plan for QADevelop contribution to final project publicationThe project will work intensively with a select group of key institutional actors, represented by the Quality Assurance Committee (or equivalent). Since not all members of the Committee will be able to participate in each project activity, the Committee will meet regularly to share the experiences from the project, disseminate them to the broader university community and discuss their applicability to the institution.Quality Assurance Committee has the following characteristics and responsibilities:It has a chairperson, who has enough standing within the institution so to help in promoting the decisions and initiatives of the Committee, and a secretary.It represents the major constituencies in the institution (academic and administrative staff and students) to maximise involvement of all major stakeholders. Although it is important that the abovementioned constituencies are represented, the group ought not to be an exhaustive gathering of all units and faculties within the institution.The group is small (more or less 12 members) to ensure that it is efficient.
13 Institutional meetings - methodology secretaryprepare agenda and minutessend to the regional coordinator within one month of each meeting (after the Committee members have approved them)meet regularly, on average every two months and always right after a project eventmeetings should be an open forum for discussion where all members should feel comfortable bringing up their reflectionsdo not be limit yourselves merely to administrationIn general the Committee is free to choose its working methods as it deems fit, but the following minimum requirements should be fulfilled:The secretary of the Committee will prepare the agenda and minutes of each meeting and will send them to the regional coordinator within one month of the each meeting after the Committee members have approved them.The Committee is expected to meet regularly, on average every two months and always right after a project event (training workshop, study visit, conference).The purpose of the meetings organised after each project event is for those who took part in the project activity in question to disseminate information received and lessons learnt and for the Committee to reflect on how the information can be used so to develop institution’s own QA processes.These meetings will feed into the draft of the Action Plan for QA to be prepared by the institutions by the end of the project – the Committee is the drafting group for the Action Plan.The Committee meetings should be considered an open forum for discussion where all members should feel comfortable bringing up their reflections on the practices seen in the project and their ideas on how to develop quality assurance/culture within the university. They should not be limited merely to administration.
14 Mentoring - organisation InformalStay in touch via /phone-callsAsk questions, seek adviceSend drafts of documents for feedbackBut will also visit them, this is part of the support structure for the institutional meetings
15 Mentoring - pairs PC partner EU partner University of Prishtina EUA University of PrizrenDublin City UniversityUniversity of TiranaUniversity of Eastern FinlandShkodra UniversityInstituto Politecnico do Porto“Fan S. Noli” UniversityRoskilde UniversityUniversity of MostarRoyal ConservatoireUniversity of SarajevoUniversity of GrazUniversity of Banja LukaUniversity of LjubljanaWe are missing one EU uni to make 1-to-1 pairs, perhaps Prishtina and EUA could be paired (in practice this would be But-Tia, don’t think much work would be involved…). Actually it could serve a double purpose, since in the case that the regional coordinator (But) gets some questions, he might have already received answers from us…