1. Interoperability

2. Independent consultant specialising in SQL Server Analysis Services and MDX: http://www.crossjoin.co.uk http://www.crossjoin.co.uk MVP for SQL Server BI Blogger: http://cwebbbi.spaces.live.comhttp://cwebbbi.spaces.live.com Co-author of “MDX Solutions” and “Expert Cube Development with Analysis Services 2008”MDX SolutionsExpert Cube Development with Analysis Services 2008 Who am I?

3. The Traditional BI story That Guy in Finance PowerPivot, what it is and what That Guy in Finance will do with it Who needs a data warehouse anyway? Getting traditional BI and self-service BI to live happily together Agenda

4. A Traditional BI Stack

5. Business suffering from Excel Hell: – No central repository for data – Some reporting done direct from transactional systems Contains dirty data Reports from different systems don’t tally – Some reporting hacked together with Access and Excel by frustrated users Very labour-intensive and expensive Error-prone and inconsistent Data often not up-to-date The Traditional BI Story, Part 1

6. Boil-the-ocean project to create a data warehouse gets kicked off – Involves large team of internal resources and expensive outside consultants – Takes several years to develop anything at all – Only includes small amount of the available data in the first release – Users, still frustrated, carry on hacking reports in Access and Excel The Traditional BI Story, Part 2

7. After much pain, effort and financial outlay, the data warehouse begins to prove useful – It contains clean, consistent and integrated data from a wide variety of source systems – a single version of the truth – Users begin to use the BI tools provided – But still frustration at the speed at which new data can be added to the warehouse, and new reports developed The Traditional BI Story, Part 3

8. Inevitably, there’s always someone who insists on building his own BI solution Will never give up Excel – he loves the flexibility to do what he wants Sufficiently technical to create a solution that works well and embarrasses ‘official BI’ Sufficiently senior to get the protection of management when IT gets upset That Guy in Finance

9. Excel is the #1 BI tool in every company That Guy in Finance can make it sing, dance and do things you never thought possible Often, people only start to think about replacing it when: – It can no longer handle the data volumes required – It becomes too slow to calculate a workbook Excel: Weapon of Choice

10. Excel 2003 10

11. Excel 2007 11

12. Excel 2010 + PowerPivot 12

13. What is PowerPivot? PowerPivot (previously known as Gemini) is Microsoft’s entry into the self-service BI sector – Qlikview, Tableau, SiSense Prism and Spotfire are competing tools Allow power users to integrate data from multiple sources and do analysis/reporting Storing data in column-oriented databases means: – Query performance is extremely fast – They can handle very large amounts of data

14. PowerPivot Client Architecture PowerPivot comes as an Excel addin – Only works with Excel 2010 though... Behind the scenes it is actually a modified version of Analysis Services Main change is storage method – Not MOLAP, HOLAP or ROLAP – Vertipaq – an in-memory column-store database Gives much faster querying Compression means large amounts of data can be stored in memory

15. PowerPivot Client Architecture 15

16. PowerPivot Client Workflow 1.Switch from Excel to PowerPivot UI 2.Connect to data sources 3.Load ‘tables’ of data, filtering if necessary 4.Define joins between tables loaded into PowerPivot 5.Hide/Show, rename columns 6.Define calculated columns 7.Switch back to Excel and query data through pivot tables/Excel cube functions 8.Define calculated measures

17. Supported Data Sources Relational databases – Entire tables – SQL queries Excel tables (plus paste from clipboard) OData feeds Analysis Services cubes or PowerPivot Text files

18. OData is “ODBC for the web” Microsoft’s new format for exposing data as a service Based on REST, with ATOM or JSON payloads Producers include: – SSRS 2008 R2 reports via data feed rendering – Project Dallas – ADO.Net Data Services – Sharepoint 2010 Lists – SQL Azure OData

19. PowerPivot Server Architecture PowerPivot models can be shared by publishing workbooks to Sharepoint 2010 – Can then be queried by any SSAS client tool – Excel Services is the obvious choice Requires Enterprise Edition! PowerPivot server components: – PowerPivot System Service – SSAS 2008 R2 in Vertipaq mode – PowerPivot Web Service 19

20. PowerPivot Server Architecture 20 SharePoint Farm WFE App Servers Content dBs Producer Data Sources Excel Services PowerPivot Mid-Tier AS Engine Browser Consumer PowerPivot Add-In Excel

21. PowerPivot Gallery 21

22. Excel Services Report 22

23. PowerPivot V1.0 is still missing: – Security – you can see everything or nothing – Advanced data modelling – Sophisticated data refresh But if you need this, maybe it’s time to move the solution to Traditional BI? More importantly, there is no easy way of turning a PowerPivot model into a SSAS cube – but this should come What’s Missing in V1.0

24. One Version of the Truth? "Where is the single version of the truth in this architecture? I’ve just spent 4 years of my life trying to convince users to stop using Excel as a data store and here are Microsoft positively encouraging it. Hell will freeze over before this capability is used responsibly in most organisations” Mick Horne, EMC Consulting 24

25. The short answer: yes Self-service BI only makes it more important to have: – Clean data – Conformed dimensions – Somewhere for people to get data that isn’t the source system Do We Still Need a Data Warehouse?

26. The short answer: yes Self-service BI is only going to appeal to power users, not everyone Will never be as reliable as a traditional BI system – always a bit of a hack Over-use of self-service BI leads to Excel hell on a gigantic scale Popular ‘user generated’ solutions should, in time, be turned into ‘official’ BI solutions Do We Still Need Traditional BI?

27. The short answer: no Excel will never go away, and with PowerPivot the pain threshold has been raised Cloud-based BI solutions are already on the market and are increasingly popular That Guy in Finance needs to be accommodated, otherwise he’ll cause even more problems! Can We Ignore Self-Service BI?

28. Remember, traditional BI can be flexible Data warehouse building and report writing are often coupled together too tightly Empowering users to create their own reports can free up a lot of IT resources and increase user satisfaction Deploying tools like Report Builder or Analysis Services (with Excel) can address many of the complaints users have Flexible Traditional BI

29. PowerPivot reduces the risks of self-service BI – Lets That Guy in Finance do what he wants – But gives him the means to share solutions effectively – And gives IT the ability to monitor and regulate what’s going on Exposing corporate data via OData feeds will make consuming it in PowerPivot easy – Reduces the demand for unofficial data dumps from transactional systems – Third-party tools like Xtract for PowerPivot already allow exposing SAP data in this way Safer Self-Service BI

30. So we need self-service and traditional BI And we need to make sure the two work together, rather than diverge PowerPivot, Office 2010 and the SQL Server 2008 R2 BI stack make this possible Happy Together

31. QUESTIONS?

32. http://www.odata.org/ http://www.powerpivot.com/ http://blogs.msdn.com/powerpivot/ http://www.powerpivot-info.com/ http://powerpivotpro.com/ http://powerpivottwins.com/ http://powerpivotgeek.com http://www.theobald- software.com/en/products/xtractpp.htm http://www.theobald- software.com/en/products/xtractpp.htm Links