1. FAFSA® and Application Processing System Update
Session #GS2
FAFSA® and Application Processing System Update
Gregory Fortelny and Misty Parkinson | Dec U.S. Department of Education 2014 FSA Training Conference for Financial Aid Professionals

2. Agenda New FAFSA resources Scheduled enhancements for January 1, 2015
Planned changes for April, 2015
Trends in applicant behavior
Important dates
Contact information

3. New FAFSA resources

4. The FAFSA Process
DRAFT

5. Who’s My Parent?
DRAFT

6. The IRS Data Retrieval Tool

7. Upcoming Electronic Announcement
Issue:
If the DHS Match Flag shows a Y or the DHS Secondary Code = Y, a student is eligible for aid and a G-845 is not needed. A G-845 is necessary only if the DHS Match Flag shows an N AND the DHS Secondary Code = N, X or C (no match with DHS). Schools are unnecessarily sending a G-845.
Solution: This guidance will be clarified in an upcoming Electronic Announcement.

8. Scheduled enhancements for January 1, 2015

9. Foster Care Youth
Issue: Legislation now requires the FAFSA to ask applicants if they’ve ever been in foster care. Solution:
A new question will display in FAFSA on the Web, and students who answer “Yes” will receive messaging about potential resources available to them.

10. Foster Care Youth (Cont’d)

11. Foster Care Youth (Cont’d)

12. Foster Care Youth (Cont’d)

13. Freely Associated States
Issue: Students from the Freely Associated States often use a new pseudo-SSN each year. This became problematic with the implementation of Pell LEU. Solution:
FSA will provide guidance to returning students who are from the Freely Associated States to use the pseudo-SSN already assigned to them when they complete the FAFSA in subsequent years.

14. Freely Associated States (Cont’d)

15. Freely Associated States (Cont’d)

16. Freely Associated States (Cont’d)

17. Text Updates
Issue:
Members of the financial aid community have identified specific FAFSA questions that are particularly troublesome for applicants.
Solution: Question labels and help text will be modified to provide clearer guidance.

18. Date of Legal Residence

19. Neither Citizen Nor Eligible Noncitizen

20. High School Diploma

21. Parents’ Number in College
Question 74: How many people in your parents’ household (from question 73) will be college students between July 1, 2015 and June 30, 2016?

22. Legal Parent

23. Legal Parent (Cont’d)

24. Amended Return
If you, the parent(s), filed a Form 1040X Amended U.S. Individual Income Tax Return for 2014, select Yes; otherwise, select No. The Form 1040X is used to correct your original filed tax return. You are not eligible to use the IRS Data Retrieval Tool if you amended your 2014 federal tax return.

25. Availability of IRS DRT

26. Separated
For FAFSA purposes, a married couple is separated if the couple is considered legally separated by a state, or if the couple is legally married but has chosen to live separate lives, including living in separate households, as though they were not married. If you and your spouse are separated but living together, select “I am married / remarried,” not “I am separated.”
NOTE: When two married persons live as a married couple but are separated by physical distance (or have separate households), they are considered married for FAFSA purposes.

27. Gender

28. School Selection

29. School Selection (Cont’d)

30. School Selection (Cont’d)

31. Planned changes for April, 2015

32. FSA ID
Issue:
The FSA ID (username and password) will replace PIN for students, parents and borrowers accessing FSA systems starting on April 25, 2015.
Solution: FAFSA on the Web will be updated to require users to authenticate with the FSA ID rather than the PIN.

33. Trends in Applicant Behavior

34. Applications and Corrections
Applications peaked in with 21.9 million applications submitted, a 36% increase since Applications have since slightly declined
Through October, the cycle had about 18.3 million applications, down 2.6% compared to the same time period last year
FOTW has increased its share as an application (and correction) data source, accounting for 99% of all applications in

35. Application Completion Times
Overall completion times have declined every year since
Even accounting for three primary factors influencing completion times—dependency status, renewal status, and EZ form eligibility—improvements in the online application have decreased completion times

36. Postsecondary Schools Listed
Nearly 80% of applicants list one postsecondary school on their FAFSA
Among first-time-filing freshmen, 38% report more than one school

37. IRS Data Retrieval Tool Usage
Early in the cycle, many independents have yet to file their taxes by the time they submit their initial application—1.2 million in Q1 of 2013—making them ineligible to use the IRS DRT
Among those who had filed their taxes by the time they submitted their initial transaction, about 3.9 million transferred data from the IRS. By their final transaction 4.9 million had transferred data

38. IRS Data Retrieval Tool Usage
Compared to independents, dependent applicants are more likely to apply early in the cycle. Moreover, parents of these early Q1 applicants are more likely to have yet to file (2.5 million) than have actually filed (2.0 million) their taxes
Among parents who have already filed their taxes by the initial application, 1.7 million transferred data using the IRS DRT

39. IRS Data Retrieval Tool Eligibility
Among all applicants—regardless of whether they file taxes—the top reasons for DRT ineligibility for both parents and students are having not completed a tax return, DRT availability, and having an amended tax return

40. Parent Marital Status
Among dependent applications, just under 50k (or 0.6%) reported having a parental marital status of “Unmarried and both parents living together” in the application cycle (through ten months)
Among those that had applied in as well, about 43% saw no change in their EFC, 39% saw an increase, and 18% saw a decrease

41. Data Table and Figure Notes
FAFSA Table 1: Data retrieved from Central Processing System (CPS). Includes rejected transactions and excludes system-generated transactions. Due to rounding, values may not add up to 100%.
FAFSA Table 2: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Only includes applications processed through FAFSA on the Web (FOTW). The current ( ) cycle figures include applications processed through October 31, 2014; all remaining cycle figures include all processed applications.
FAFSA Table 3: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Only includes applications processed through FAFSA on the Web (FOTW). The current ( ) cycle figures include applications processed through October 31, 2014; all remaining cycle figures include all processed applications.
FAFSA Table 4: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Due to rounding, values may not add up to 100%.
FAFSA Table 5: Data retrieved from Central Processing System (CPS). Where appropriate, data based on the initial application or the final transaction, both of which include rejections. Only includes independent applications where the student reported “Already Completed” for their tax filing status. The values for initial and last transaction are not subsets of each other as—among other factors—applicants can change dependency status or tax filing status by the final transaction.
FAFSA Table 6: Data retrieved from Central Processing System (CPS). Where appropriate, data based on the initial application or the final transaction, both of which include rejections. Only includes dependent applications where the parent reported “Already Completed” for their tax filing status. The values for initial and last transaction are not subsets of each other as—among other factors—applicants can change dependency status or parents can change tax filing status by the final transaction.

42. Data Table and Figure Notes
FAFSA Table 7: Data retrieved from Central Processing System (CPS). Data based on the last transaction on file through October 31, 2014, and includes rejected applications. Data includes all dependent applications.
FAFSA Table 8: Data retrieved from Central Processing System (CPS). Data based on the last transaction on file through October 31, 2014, and includes rejected applications. Data includes all independent applications.
FAFSA Table 9: Data retrieved from Central Processing System (CPS). Data based on the last transaction on file through October 31, 2014, and includes rejected applications. Data includes all dependent applications.
FAFSA Figure 1: Data retrieved from Central Processing System (CPS). Includes rejected transactions and excludes system-generated transactions. The current ( ) cycle figures include applications processed through October 31, 2014; all remaining cycle figures include all processed applications.
FAFSA Figure 2: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Only includes applicants whose were considered first-time-filers in and self-reported being college freshmen. Due to rounding, may not add up to 100%.
FAFSA Figure 3: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Only includes independent applications.
FAFSA Figure 4: Data retrieved from Central Processing System (CPS). Data based on initial application and includes rejected applications. Only includes dependent applications.
FAFSA Figure 5: Data retrieved from Central Processing System (CPS). Data based on a comparison between an applicant’s last transaction for and last transaction (as of October 31, 2014) for EFC is generally not calculated on rejected transactions and are, therefore, excluded from analysis. Data includes applicants that were dependent in , dependent in , and reported a marital status of “Unmarried and both parents living together” in

43. Important Dates

44. Important Dates September 2014 October 2014 November 2014
EFC Formula Guide on the IFAP website, pending final 2014 IRS tax legislation
October 2014
SAR Comment Codes and Text
CPS Test System User Guide
Electronic Data Exchange (EDE) Technical Reference - Final
ISIR Guide on IFAP
November 2014
Summary of Changes for the Application Processing System Guide
December 2014
FAFSA on the Web Preview Presentation
The CPS Test System is made available
CPS Web Applications Demo System, December 28, 2014

45. Important Dates (Cont’d)
January 2015
Application Processing System Specifications for Software Developers - Final
Application launch January 1, 2015
February 2015
IRS Data Retrieval Tool February 1, 2015

46. Contact Information
Gregory Fortelny
Acting Director, Customer Analytics
Federal Student Aid
Phone:
Misty Parkinson
Director, Applicant Products and Customer Service Division
Phone: