1. 1 What is ? Docusign is a new tool that the Office of Academic Affairs has started using to capture new hire paperwork electronically. I-9’s and OPERS exemption Forms will still be required to be completed in person and require original signatures. Updated Process Overview Updated DocuSign Process WhoActionHRA Status/Assignment SupervisorSubmit HRASubmitted Pending Approval, Assigned to OSUL HR OSUL HRApprove HRAApproved, Assigned to Service Center Brent LeasureSend welcome email from outlookHR Paperwork Pending, Assigned to Brent Leasure Brent LeasureSend envelope from DocuSignHR Paperwork Pending, Assigned to Brent Leasure Brent LeasureSave completed electronic paperworkHR Paperwork Pending, Assigned to Brent Leasure Charles SmithSend Intake Center/I-9 email from OutlookPersonnel File/I-9 Requested, Assigned to Charles Smith Brent LeasureIntake Center/I-9 completionFuture Action Needed, Assigned back to Brent Leasure Brent LeasureEnter hire into HRISFuture Action Needed, Assigned to Brent Leasure Brent Leasure Send notification to Employee/Supervisor – Student Employee can begin working Needs SC Validation, Assigned to Auditor Ben MooreReview/Complete transactionNeeds SC Validation, Assigned to Auditor

2. 2 Welcome email sent from HR Specialist to student hire

3. 3 Email sent from DocuSign to student hire

4. 4 DocuSign landing page for student

5. 5 DocuSign Hire Data Worksheet

6. 6 DocuSign Ethics/HR Policy Acknowledgement

7. 7 DocuSign Disability Self-ID

8. 8 Email sent from DocuSign to specialist

9. 9 Intake Center/I9 email sent from HR Specialist to student hire

10. 10 Visit the Intake Center