1. Timetabling Project- The University of Hull: The Story so far. Helen Kirby-Hawkins 20/02/15

2. University of Hull 20,600 students 320 locations 1200 Teaching Staff 3600 Modules S+ Timetabling Software

3. Before the project: DEPARTMENTS CENTRALLY/ONLINE

4. Timetabling Project 2014 Aims: Online –personalised to student level online Earlier- publication of final timetables 4 weeks earlier Better quality- more accurate information, data integrity checking

5. Key Aspects of Implementation Data Cleansing Better link between student records system and S+ Problems, problems problems! Uploading data via excel Merging Scarborough into the Hull database

6. Enhanced communication Dedicated project team and technical consultant. Department Reps networking Clearing meeting with “Faculty co-ordinators” Use of Technology, Lync, S+ access.

7. Connecting with students: Social media

8. Embracing Popular ideas: timetabling memes!

9. Issues along the way Agent scripts going wrong. Staff constraints Ical feed. Nursing opt out Clearing meeting

10. S+ Access for departmental staff Admin staff in departments able to do live tutorial swaps in the live system!

11. Academic Staff Benefits Consistency in constraints, only approved FWA are hard constraints. Lunch break included. One day free for Research staff Travel tables for staff working on both Hull & Scar

12. Online Change Request form Change Request

13. iHull app. iHull

14. SWS now

15. Have we achieved our aims? Online – all Faculties except 1 online (Nursing opted out) Earlier- 2 weeks earlier for continuers, POS and Module info available in July, subject to changes. New students individual TT’s when they arrive and register. Better- more data checking, better information from departments.

16. Where are we now? Timetabling Project finished. 15/16 business as usual WDC Upgrade & Rollover Version 2 of the Change Request form Staff Timetables Timetabling surgery

17. Questions?