1. Collaborative Information Systems for Student Projects Chapter Extension 2

2. ce2-2 Study Questions Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Q1: What are the IS requirements for student project collaborations? Q2: How can you use collaboration tools for team communication? Q3: How can you use collaboration tools to share content? Q4: How can you use collaboration tools for project planning and management? Q5: Which collaboration IS is right for your team?

3. ce2-3 Q1: What Are the IS Requirements for Student Project Collaborations? Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

4. ce2-4 Q2: How Can You Use Collaboration Tools For Team Communication? Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

5. ce2-5 Office 365 Lync Whiteboard Showing Simultaneous Contributions Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

6. ce2-6 Videoconferencing Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

7. ce2-7 Discussion Forums Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

8. ce2-8 Team Surveys Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

9. ce2-9 Q3: How Can You Use Collaboration Tools to Share Content? Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Collaboration Tools for Sharing Content

10. ce2-10 Shared Content with Version Management Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Version management Wikis – Shared knowledge management – Repository of team knowledge – Tracks who created entry, date of creation, modified entry, date of change and other pertinent data

11. ce2-11 Shared Content with Version Management (cont’d) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Google Docs & Spreadsheets – Free – Save, edit files on Google server – Users can access files at same time – Google merges changes into single document – Keeps pre-change versions – Records who made changes and when – Tracks revisions with summary of changes – Documents saved as Word, Excel, other common formats – Automatically notifies Google group members by email that documents exist with hyperlink to group account

12. ce2-12 Google Drive Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Free service provides a virtual drive in the cloud Create folders and store files, including documents, spreadsheets, presentations, drawings, and other types of data Establish Google account using Hotmail, university, or other email service

13. ce2-13 Google Drive Creation Options Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

14. ce2-14 Example of Sharing a Revised Document on Google Drive Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

15. ce2-15 Windows Live SkyDrive Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Store and share Office documents and other files 25 GB of free storage Share folders with others by entering their Windows Live IDs or email address License-free Office Web Apps versions of Word, Excel, PowerPoint, OneNote Open and save documents directly from and to SkyDrive from Microsoft Office products

16. ce2-16 Example Use of Word Web App Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

17. ce2-17 Saving a Word 2010 Document in a SkyDrive Account Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

18. ce2-18 Opening a Document Locked by Another User in Word Web App Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

19. ce2-19 Shared Content with Version Control Permission-Limited Activity Each team member given account with set of permissions – Read only – Read and edit – Read, edit, delete – No permission to view Document Checkout Workflow Control Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

20. ce2-20 Checking Out a Document Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

21. ce2-21 Example Workflow Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

22. ce2-22 Q4: How Can You Use Collaboration Tools for Project Planning and Management? Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Continuum of Task Tracking/Project Management Tools

23. ce2-23 Q5: Which Collaboration IS Is Right for Your Team? Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

24. ce2-24 Office 365 Components and Features Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

25. ce2-25 Choosing the Set for Your Team Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

26. ce2-26 Don’t Forget Procedures and People! Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Hardware hosted on cloud Meta-data for project management, team iteration and feedback Think about procedure and people components –Agree on tools and usage –Training –Identify special job or roles needed

27. ce2-27 Active Review Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Q1: What are the IS requirements for student project collaborations? Q2: How can you use collaboration tools for team communication? Q3: How can you use collaboration tools to share content? Q4: How can you use collaboration tools for project planning and management? Q5: Which collaboration IS is right for your team?

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