2. 1 University of York Department of Health Sciences Ian Cole Lecturer in C&IT Introduction to Excel 2000

3. 2 Before we start……. Please turn off your mobile phone

4. 3 What are Excel spreadsheets used for? Financial forecasting Statistical analysis Data collection Data manipulation Summarizing data Communicating data Budgets Research Assignment results Charts Your timetable In assignments Start Excel now – so you can follow the examples

5. 4 Spreadsheet Construction Columns (letters) Rows (numbers) Worksheets Cells (E10) Cell Address

6. 5 Mousing Around a Cell Highlight/Select Move Contents Copies Contents Mon Tue

7. 6 Cell Formats Words Numbers # decimal places £ and $ % Days/Dates Formulas Calculations… 45.2719 45.3 $45.27.2719 27% 5-Mar-02 5-Mar 3/5/2002 STUDENT =B2+C2-D4

8. 7 Formulas =A2+B2+C2 =SUM(A2:AS2) $29.00 $1,886.00 Formula Results AutoSum

9. 8 Formulas =Today() Average(range) Count(range) Max(range) IF(logical_test,value_if_true,value_if_false) =IF(F3>89,"A",IF(F3>79,"B",IF(F3>69,"C","F"))) Formulas can be Filled Down Insert menu, Function…, Help on this function Column (C2:C80) Row (B2:AK2) Block (A2:G50) =SUM Function Range (A2:AS2)

10. 9 More on Cell Formats Alignment Word wrap Orientation Shrink to fit Font

11. 10 More on Cell Formats Width Height

12. 11 Merging and Splitting Add to Formating Toolbar Highlight cells to merge Click Merge Button Unmerge

13. 12 Copying and Pasting Highlight cells Hit Copy (CTRL-C) Dotted lines Click on target cell Top of area Hit Paste (CTRL-V) Unless still dotted not in Clipboard CTRL to select multiple targets

14. 13 Sorting Data Entire worksheet of tabular data with headings Data menu, Sort… Small section of worksheet Highlight section Hit sort button

15. 14 Charts Visual representations of data Select Data Insert menu, Chart…

16. 15 Charts – Step 1

17. 16 Charts – Step 2

18. 17 Charts – Step 3

19. 18 Charts – Step 4

20. 19 Charts – Final

21. 20 Printing Always Print Preview Page Setup Select Print Area Highlight area File, Set Print Area File, Clear Print Area

22. 21 Insert Excel Spreadsheets Word or PowerPoint Copy and Paste Use Insert Microsoft Excel Worksheet button Double click on table or chart Calls up Excel

23. 22 Self Directed Work Work through ‘Intro to Excel 2000’ workbook. Presentation modified by Ian Cole June 2004, from work created by Nancy Clark. original available at: http://med.fsu.edu/informatics/Spreadsheets.ppt