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1 ETT 429 Spring 2007 Access Basics Excel I. 2 Database Basics Database – storage of information for easy access, searching, and retrieval File Cabinet.

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Presentation on theme: "1 ETT 429 Spring 2007 Access Basics Excel I. 2 Database Basics Database – storage of information for easy access, searching, and retrieval File Cabinet."— Presentation transcript:

1 1 ETT 429 Spring 2007 Access Basics Excel I

2 2 Database Basics Database – storage of information for easy access, searching, and retrieval File Cabinet Analogy  File cabinet drawer = file  File folder = record  Space for individual record item = field Data redundancy issue  Relational databases Data Management software – Access, Lotus Approach, Microsoft Works

3 3 Database Basics (cont.) Major Database functions  Create new files  Add, change, or delete records/fields  Search for specific records  Sort records  Print selected/whole records  Create reports based on records

4 4 Teacher Applications of Databases Student records Libraries Parent contact lists Research Internet Language Learning (grammar, ESL, Foreign language) Many, many more

5 5 Spreadsheets Basics Spreadsheet – data storage file that is primarily for numbers which allows for advanced manipulation and calculations Cell – intersection of a row and column identified by its column and row designation (e.g., A1 or N36) Data – information (either numeric or alphanumeric) that can be manipulated Formula – calculation that causes a cell to display the results

6 6 Spreadsheets Basics (cont.) Major Functions in Spreadsheets  Changing data Manually vs. automatically  Adding/Removing Record (Row)  Adding/Removing Criteria (Column)  Multiple Worksheets  Creating Charts/Graphs from data

7 7 Teacher Applications of Spreadsheets Class records (grade book) Budgets Small/Simple databases Elementary Ed – math Middle School – science (data recording), math, economics, English (research recording)

8 8 Excel - Basics Parts of the window  Standard/Formatting Toolbar  Title/Menu Bar  Formula Bar  Cells/Active Cell  Row vs. Column  Worksheet Tabs  Scroll Bars  Task Pane

9 9 Toolbars – Something old, something new Standard  Formulas  Sorting  Chart wizard Formatting  “$”, “5”, “,”, increase/decrease decimals  Borders

10 10 Getting Around Excel Moving the cursor to different cells Scrolling through worksheet Moving between worksheets

11 11 Basic Data Manipulation Naming your worksheet (Office, 128) Entering Data (Office, 112-113)  Use the number keys section of keyboard Selecting cells (Office, 114-115) Selecting rows/columns Changing data in a cell  Double clicking vs. Single clicking Completing a series (Office, 116-117)

12 12 Basic Data Manipulation (cont.) Resizing Rows/Columns (Office, 122) Inserting & Deleting Rows/Columns (Office, 118-121) Edit/delete data Move vs. Copy data Text manipulations  Same as Word and PowerPoint  Style, size, font, bold, italics, underline

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